To: Evan Crisp (UBC Student)
From: Sonja Tang (ENGL 301 Student)
Date: March 21, 2023
Subject: Advice on Composing a Professional Email
Dear Evan,
Thank you for reaching out to ENGL 301 for advice. This is a memo that you’ve requested concerning advice on email correspondence with Professor Lambert. Below are a list of tips that might help you.
- Begin by introducing yourself and establishing a polite and respectful tone.
- Explain why you are contacting the professor and the purpose of your message.
- Make sure to provide your full name, student ID number and any other relevant information that the professor may need.
- Show that you have done your research and explain why the course fits perfectly into your schedule.
- Avoid using informal language, slang or any other unprofessional language.
- Respectfully explain your availability and the reasons why you cannot take the 8:00 am section.
- Be concise and to the point in your message, but make sure to include all the necessary information.
- Avoid making demands or ultimatums and be sure to maintain a polite and professional tone throughout.
- Include any other relevant information, such as being away for the first two weeks of the term.
- Always thank the professor for their time and attention.
I hope these tips will help you write more effective emails in the future. Good luck!
Sincerely,
Sonja Tang
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