Memorandum to Evan Crisp: Writing with You-Attitude

To: Evan Crisp, UBC Student, <bahaguy5454@hotmail.com>

From: Delsther James Edralin, ENGL 301 Student, <dedralin@student.ubc.ca>

Date: March 22, 2023

Subject: Best Practices for Writing an Email to a Professor

Dear Evan,

As per your request on how to write an effective email to a professor, below is a guide for proper practices that you may find helpful.

Guide for writing e-mail messages to a professor

1. Using a professional email address, such as your UBC email if possible.
2. Ensuring that there’s an email subject that is brief and clear and includes the course number and purpose.
3. Start the message by appropriately using the professor’s title and last name, such as “Prof. Lambert”.
4. Keep the email focused on the subject matter and avoid irrelevant information.
5. Avoiding slang, typos, or abbreviations. Maintain a professional and polite tone.
6. Providing justifiable reasons while making a request.
7. Showing respect and appreciation towards the professor for their time and assistance.
8. Proofread your email carefully before sending it. Check for spelling and grammar errors, and make sure that your message is well-organized and easy to read.
9. Ending the email with a proper closing statement, signature block, full name, and student number.

Conclusion

I hope you find these best practices helpful in writing an effective email to a professor for your relevant requests. By following the guidelines, you can improve your communication skills and demonstrate the level of professionalism and respect that is appropriate in your situation. Should you have any inquiries, do not hesitate to reach out to me at dedralin@student.ubc.ca.