MEMORANDUM
To: Evan Crisp (UBC Student)
From: Amy McCoan (ENGL 301 Student)
Date: March 19, 2023
Subject: Advice on Composing a Professional Email
Dear Evan,
Thank you for reaching out to ENGL 301. Here is the memo you requested regarding advice on e-mail correspondence with Professor Lambert. Please consider the tips below.
- Using a professional or school-affiliated email will help bypass spam filters
- Formulating a clear subject title will indicate the email’s purpose and importance
- Addressing the recipient with an appropriate title (Dr., Professor, etc.) conveys respect
- Maintaining a positive, friendly, and formal tone keeps the communication courteous
- Avoiding acronyms is displaying professionalism and clarity
- Avoiding pronouns such as “you” will sound more positive
- Keeping away from imperative verbs conveys a friendly attitude
- Staying on point and avoiding “chatty” text will increase conciseness
- Proofreading for grammar, typos, and slang maintains professionalism and clarity
- Providing contact information for receiving a prompt response
- Concluding your email with a warm salutation (eg: kind regard) continues courtersy
Email is a necessary communication tool. Following these tips can help you convey your message effectively. If you have any questions, please email me at amccoan@student.ubc.ca
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