MEMORANDUM
To: Evan Crisp, UBC Student, <bahaguy5454@hotmail.com>
From: Brian Wong, ENGL 301 Student, <briannnw@student.ubc.ca>
Date: March 21, 2023
Subject: Memo Concerning Advice for Professional Emails
As requested, below is a list of best practices in writing a professional email. Consider implementing some of the practices below to increase the chance of a reply from Professor Lambert:
- Using a professional email address to contact important individuals will reduce the chance of the recipient believing the email to be a scam / unimportant email
- Including a subject with key information will allow the recipient to understand the context and more likely to read the email
- Including a professional greeting will convey respect to the recipient and increase the chances of performing a favour
- Keeping the language and tone professional will convey a sense of professionalism and respect while encouraging the recipient to continue reading
- Reducing the usage of, “I”, will reduce emphasis on the sender and allow the recipient to focus on what is being requested
- Focusing on a positive tone will convey the message in a more clear and goal-oriented manner, making the recipient more likely to respond
- Avoiding demands or blunt statements will increase the likelihood of a reply
- Including a formal email sign off will contribute to professionalism, encouraging a response
Considering implementing some of the suggestions above to increase the likelihood of a reply from Professor Lambert. If you have any questions or concerns, please email me at briannnw@student.ubc.ca
Leave a Reply