MEMORANDUM
To: Evan Crisp, Student <bahaguy5454@hotmail.com>
From: Angie Zhou, ENGL 301 Student <angiezhou6@hotmail.com>
Date: March 22, 2023
Subject: Best Practices for Writing Professional Emails
Hello Evan,
As per your request, I have prepared a list of best practices for composing an email to a professor. Upon reviewing the email you sent to Professor Lambert, I would like to offer some suggestions on creating a more effective and professional email:
- Using an institution or business e-mail address rather than a personal one will prevent e-mails from being filtered as spam
- Using formal titles such as “Professor” or “Dr.” will establish a professional and respectful tone
- Including a professional greeting will convey respect and increase the chance of receiving a positive response
- Avoiding the use of imperative verbs will decrease the chance of receiving a negative response
- Organizing an e-mail into a clear introduction, body, and conclusion format will increase its readability
- Justifying requests with practical reasons instead of focusing on personal preferences will increase the likelihood of a positive response and minimize the chance of offending the reader
- Writing in complete sentences, avoiding abbreviations and slang, and eliminating typos and grammar mistakes will help maintain professionalism and readability
- Including an appropriate subject line with the course name and number will allow the professor to quickly understand the context of the e-mail
- Ending the e-mail with a conclusion, expressing gratitude for the recipient’s time, and adding a formal closing line will create a polite and appreciative tone
Following these tips can enhance professional communication and improve chances of receiving a positive response. If you have any questions, please contact me at angiezhou6@hotmail.com.
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