Assignment 3.1 | Email Memo to Evan Crisp

To: Evan Crisp <bahaguy5454@hotmail.com>

From: Carman Chu <carmancchu@gmail.com>

Date: March 22, 2023

Subject: Best Practices for in Writing an E-mail to a Professor Seeking to be Added to a Full Course

Dear Evan,

As requested, here is a list of best practices for writing an email to a professor seeking to be added to a full course. These practices can help with writing a more professional and concise email to a professor.

• Brief Subject Line: Including a subject line allows the receiver to understand what the email may be about, which can result in a faster response.
• Professional Email: A professional or institutional email will show the Professor that you are a student or professional inquiring. A regular email not including a name or institution may be considered spam.
• Address the Receiver: Addressing the reader of the email will help greet the reader and establish a professional tone.
• Avoid Demands and Imperative Verbs: Instead of telling the Professor what to do, kindly ask for the request with a reasonable reason.
• Proofread Before Sending: Proofreading before sending an email will help catch mistakes. Editing the email accordingly will allow for a more concise and professional email.
• Avoid Using Improper Language: Instead of sending an email with “TTFN,” try using “Sincerely” or “Regards” to show respect to the receiver.
• Professional Tone: When sending an email to another professional, it is essential to keep the tone professional to show respect and to be serious with the other person.
• Structured Email: The email should follow a flow, introduction, body, and conclusion. A well-structured email allows the reader to quickly understand what is being requested.
• Closing Statement: Thanking the reader and reiterating the request in a few sentences will show sentiment to the reader and express gratitude.

Following these tips and points about writing a professional email to a professor will help the likelihood of a favourable response. Please feel free to contact me for additional information at carmancchu@gmail.com.