To: Evan Crisp, UBC student <bahaguy5454@hotmail.com>
From: Sangita Dutta, ENGL 301 student <sdutta06@students.ubc.ca>
Date: March 22, 2023
Subject: Best Practices in Writing an Email to a Professor
Dear Evan,
Thank you for seeking advice on the best practices in writing an email to a professor. Below are some recommendations that can help guide you on how to effectively communicate your requests when emailing a professor.
- Writing a clear and concise subject line to indicate the purpose of the email such that the professor can easily identify the email in their inbox.
- Addressing the professor with a proper title, such as Professor Lambert or Dr. Lambert, will demonstrate respect and acknowledgement of their academic achievements.
- Starting the email with a brief introduction to provide necessary background information for the professor.
- Including necessary details for specific questions and/or request, such as course name and course number.
- Keeping emails brief and to the point to be respectful of the professor’s time.
- Using a polite and formal tone throughout the email to show respect to the recipient.
- Ending the email with an appropriate closing, such as best regards instead of written abbreviations to appropriately close the email and express well wishes to the professor.
- Proofreading the email for any typos and grammatical errors to make sure the email is clear and easy to understand.
Following these recommendations can help you compose a clear and effective email correspondence that increases the likelihood of your requests being answered. Please don’t hesitate to reach out if you have any other questions.
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