To: Evan Crisp, UBC Undergraduate Student
From: Daniel Kim, ENGL 301 Student
Date: March 22nd, 2023
Subject: Best Practices in Writing Emails to a Professor
Thank you for contacting the ENGL 301 student team for help writing an effective email. This memo outlines numerous tips for writing an effective professional email. Here are the tips below:
- Addressing the professor by their preferred title and correctly spelling the name
- Using appropriate business-adjacent email to show professionalism
- Including a subject line that summarizes the email’s content and intent
- Including an introduction and explanation as to why the email is being sent in a formal tone so the receiver will immediately understand
- Being concise and courteous, and using appropriate words to help communicate the message clearly
- Staying away from using slang and abbreviations
- Ending with a polite and appreciative closing to show appreciation to the receiver for taking the time to read and potentially reply
- Making sure there are no spelling or grammatical errors
- Correctly formating the email that includes the person the email is being sent to, who it is from, the date, subject, and signature at the end of the email
Since email writing is an integral part of a business, academia, or any professional setting, following these strategies will ensure your professionalism is respected and ensure a well-efforted response. If you have any questions, please do not hesitate to email me at dkim98@student.ubc.ca.
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