To: Evan Crisp, UBC student
From: Terry Chou, ENGL 301 Student
Date: March 22, 2023
Subject: Best Practices in Writing Emails to a Professor
This memo outlines several strategies for writing a professional, courteous, and effective email. Following these tips can assist in composing emails that elicit a more prompt response.
- Use a clear and concise subject line that includes the course name, number, and a summary of the email’s content.
- Address the professor with the appropriate title and honorific, such as “Dear Professor” instead of “Hey.”
- Introduce oneself by mentioning the name, the course of interest, and the specific course section before explaining the situation.
- Concluding the email with a polite closing and expressing gratitude for any assistance the professor can provide is essential.
- Reviewing the email for spelling, grammar, tone, and formality before sending it out is highly recommended.
Effective email writing is crucial in academic settings. Adhering to the above guidelines can simplify the task of emailing a professor and increase the likelihood of successful communication. The primary goal of the email should be to establish a positive relationship with the professor and potentially increase the chances of being admitted into the class. A polite tone and expressing gratitude for any assistance provided by the professor are recommended.
If further assistance is required, please do not hesitate to contact me at chouterr@students.cs.ubc.ca. Best of luck with your correspondence.
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