To: Evan Crisp (UBC Student)
From: Chris Wu (ENGL 301 Student)
Date: March 21, 2023
Subject: Suggestions for Crafting a Polished Email
Dear Evan,
I appreciate you reaching out to ENGL 301 seeking guidance. As per your request, I have prepared a memo containing recommendations for crafting a professional email to communicate with Professor Lambert. Here are some pointers you might find useful:
- Initiate the conversation with a self-introduction and set a courteous and respectful tone.
- Clarify the reason for contacting the professor and outline the objective of your correspondence.
- Furnish pertinent details such as your complete name, student ID, and any other data the professor may require.
- Demonstrate your prior research and illustrate how the course aligns seamlessly with your timetable.
- Refrain from employing colloquial expressions, jargon, or any unprofessional language.
- Respectfully convey your availability and elucidate why you are unable to attend the 8:00 am section.
- Keep your message succinct and focused, while ensuring all crucial information is included.
- Steer clear of issuing demands or ultimatums, and consistently maintain a courteous and professional demeanor.
- Incorporate any additional relevant details, like being absent for the initial two weeks of the semester.
- Always express gratitude to the professor for their consideration and time.
I trust these suggestions will aid you in composing more efficient emails going forward. Best of luck!
Kind regards,
Chris Wu
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