3.1 Memo of Writing with You Attitude – Yiyu Li

MEMORANDUM

To: Evan Crisp, UBC student
From: Yiyu Li, ENGL 301 Student
Date: March 22, 2023
Subject: Best Practices in Writing Emails to a Professor

This memo states about the best ways of writing emails to a professor, which could help you write more formal and professional email. Here are 6 best practices:

• Using a clear subject line which should be specific and indicate the purpose of your email. For example, “Request for Extension on Assignment” or “Question about Course Material.”
• Beginning your email with a greeting, such as “Dear Professor [Last Name].” Using proper grammar, spelling, and punctuation. Avoiding slang or informal language.
• Reading your email out loud to ensure that it sounds respectful and polite. Avoiding using language that could be interpreted as demanding or rude.
• Avoiding sending urgent emails outside of normal business hours: Unless it’s an emergency, avoid sending emails to your professor outside of their normal business hours. This shows respect for their time and work-life balance.
• If you’re asking a question or requesting assistance, provide enough context for your professor to understand your situation. Include relevant course or assignment details, as well as any relevant deadlines.
• Before hitting send, proofread your email to check for any errors or typos. It’s a good idea to have someone else read it over as well.

The above methods can not only be used to write emails to professors, but also can be used to write emails to colleagues or leaders in the workplace. If you have any further questions, I am open to answer anytime and feel free to contact me at: rainyli817@gmail.com.