The Vancouver Scheduling Project

Posted on behalf of the Vancouver Scheduling Project team in SRSM

In 2018, UBC launched the Vancouver Scheduling Project to improve and transform its scheduling pattern and academic course scheduling model. The evolution of our 20+ year old academic course scheduling model and pattern provides opportunities to better align with the University’s strategic plan. Our project team is working collaboratively with the scheduling community to develop innovative, flexible and future proof solutions to support transformative teaching and learning.

After lots of research, consultation with the scheduling community, and the completion and evaluation of multiple course scheduling simulations, a Hybrid Model and multi-block pattern have been approved as new evolving solutions for moving forward, starting with the 2022W schedule.

The members of the project team are working hard to prepare for a December 1, 2021 “go live” date and have a number of initiatives on their plate as we work through the implementation phase of the project including:

  • Develop business operations for the new model
  • Develop policy and procedures for the new model
  • Develop systems and process training for uses and scheduling stakeholders
  • Software (Scientia) production environment set up and a database split of UBCV & UBCO.

If you are looking for more information about the project and the approved scheduling solutions please don’t hesitate to visit the Vancouver Scheduling Project website.

Meet the Vancouver Scheduling Project Team

Robbie Morrison, Project Lead:  Robbie is new to Enrolment Services and the project team but he brings many skills from his previous roles at UBC and he has already become a key champion of the project.

Oana Toma, Business Lead:  Oana’s expertise in academic course scheduling helps her lead the execution of the project plan and manage the project team and budget.

Victoria Liu & Jane Young, Scheduling Analysts:  Victoria and Jane are working in collaboration with IT on system configuration and user testing. They will also be creating training and user guides for stakeholders leading up to implementation.

Rachel Tang, Associate Business Solutions Analyst:  Rachel is updating and developing new business processes and procedures to ensure that the future state of academic course scheduling is efficient and sustainable.

Odessa Corletto, Change Management and Communications Analyst:  Odessa is working to ensure that all stakeholders have the information they need about the project and understand how the new model and pattern will impact their work.

Kara Jenkins, IT Systems Solution Analyst: Kara works on the technical side of the project; providing guidance and support on system use. She also configures and tests the quality and functionality of new scheduling tools and reports

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