MEMORANDUM

TO: Evan Crisp, UBC Student

FROM: Katherine Chan, Engl 301 UBC Student

DATE: Mar 9, 2022

SUBJECT: Best practices in writing e-mails to professors

Dear Evan,

I have reviewed your e-mail request to be added to a full English class. Great job on demonstrating initiative and being proactive in reaching out to the instructor. Please find attached suggestions on how to improve e-mails to professors.

Best practices for writing emails to professors

• Using UBC student email account instead of personal email account to contact professor.
• Addressing the instructor (eg. Professor Lambert) in the initial line.
• Introducing oneself with full name, student number, and major establishes rapport.
• Proof reading for grammar and proper format (eg. Subject Line) to increase ease of reading.
• Omitting unnecessary personal information (eg. disliking 8:00 AM alterative course, plan to go to the beach at 3 PM, trying for over an hour to register for class).
• Focusing on a professional tone and communicating specific interest in course.
• Acknowledging request is not guaranteed and thanking instructor for considering force add into the course.
• Signing off in a professional manner by using full name.

Emailing is an essential tool in professional communication. Following the above best practices can assist in writing successful e-mails to professors. Please let me know if you have any questions or feedback at katherine.chan@ubc.ca.

Best regards,

Katherine Chan