The first of four doctoral examination deadlines for students looking to complete their program by the end of August 2016 is approaching. If there are students in your program who may be planning a final examination this summer then we ask that you make them aware of these upcoming deadlines:
- Friday, April 22, 2016 – Nominations for External Examiner form submitted to Graduate and Postdoctoral Studies.
- Friday, June 17, 2016 – Doctoral dissertation and supporting documentation submitted to Graduate and Postdoctoral Studies for external examination.
- Friday, August 19, 2016 – Last day for final doctoral oral examinations.
- Wednesday, August 31, 2016 – Acceptance of final, approved doctoral dissertation by Graduate and Postdoctoral Studies.
Students who meet the above deadlines will be eligible to have their programs closed by August 31, 2016 and to participate in the fall 2016 graduation ceremony. Students hoping to have their degrees granted in September 2016 must consult our website for the relevant deadlines.
Please be aware that these deadlines are later than the ones posted in the Academic Calendar. As noted in a previous message, we have lifted the August oral defence blackout on a trial basis for 2016. The deadlines above, as well as those posted our website, take into account the possibility of an August oral defence date.
I do wish to offer a note of caution about these new deadlines. Submitting a dissertation to our office for final examination on June 17th will normally result in a narrow oral defence window in early/mid August. Finding a date and time that works for all required examiners within this timeframe will almost certainly not be possible for all students. Students are encouraged to discuss their proposed examination timelines with their supervisory committees as soon as possible. Students counting on an August oral defence date who fail to make the appropriate arrangements with their committee members well in advance may find themselves unable to meet their desired deadline for program completion. We will be unable to offer leniency in the final submission deadline under those circumstances.
The deadlines for students aiming for July oral defences will be earlier than those noted above. These students should use our Doctoral Examination Planning Tool and Checklist and/or consult with the Doctoral Exams Office (firstname.lastname@example.org) to determine the relevant deadline for each stage in the examination process.
Should you have any questions or concerns, please do not hesitate to contact me.
Doctoral Exams Coordinator | Office of the Dean | Graduate and Postdoctoral Studies
The University of British Columbia | Vancouver Campus
Phone 604 822 3989 | Fax 604 822 5802
201 – 6371 Crescent Road | Vancouver, BC Canada V6T 1Z2