IT Security & Encryption Presentation – RSVP


 IT Security & Encryption Presentation – Thursday, June 9/16, 10:30-11:30

We read about security breaches in the news on a daily basis but do we know what steps we can take to avoid such situations?  Larry Carson, Associate Director, Information Security Management, will be presenting a one hour workshop on IT Security & Encryption this Thursday, June 9/16 from 10:30am-11:30am.  If you are interested in attending, please RSVP to no later than Tuesday, June 7/16 at noon.  Room location will be confirmed next week.

Questions? Please contact Barbara Hsiao at

UBC Library Research Commons – Upcoming Events in June


Research Commons June Events

This month, the Research Commons is offering 1-on-1 consultations on Thesis Formatting, Citation Management, and SPSS support, along with Grad Student Writing workshops, and more! Read on for workshop dates, descriptions and links to register. If you would like to schedule a 1-on-1 consult, please fill out our Consultation Request Form.


Work Together with the R Study Group

Join the UBC R Study Group and learn how to code and collaborate with others on open science projects. Graduate students, scientists and researchers are welcome to attend weekly drop-in meetings every Friday at 1-2pm in Koerner 153. Upcoming Sessions: Co-Working Session June 3 Work on your coding project, and get help, feedback and support. R Utility Belt: Text Manipulation with Stirngr and Lubridate June 10 An introduction to analyzing text in R.


Citation Management Support

Could you use some help with managing your citations, and compiling your bibliography? Book a 1-on-1 consultation with our Citation Management expert for help with Mendeley, RefWorks and Zotero! Get tips on organizing your research, formatting bibliographies, and creating in-text citations with the click of a button! Citation Management consults are available during the following times:

  • Tuesday, 4-6pm
  • Friday, 9-11am

Data Analysis Software

Need help analysing your data? Book a 1-on-1 consultation with our SPSS expert for help with using SPSS to do your statistical analysis.  SPSS consults are available at the following time:

  • Friday, 1-2pm

Thesis Formatting Support

Do you need some help with formatting your thesis? Register today for one of our weekly two-hour workshops that cover the basics of the thesis template, and useful resources for thesis writing and formatting. Summer sessions run every Tuesday at 2-4pm, either in Koerner 217 or Woodward B25. Upcoming Thesis Formatting Workshops: Tuesday, June 7 Tuesday, June 14 Tuesday, June 21 Tuesday, June 28

Don’t forget to also check out our Thesis Formatting resources, including templates and guides!

1-on-1 Consultations

To request an appointment:

  1. Check the consultation schedule to find available time slots for your requested service.
  2. Fill out the Consultation Request Form.

Graduate Student Writing Group

Better writing starts with more writing. These summer drop-in sessions, facilitated by Brooklyn Kemp from the UBC Writing Centre, will help you get motivated and inspired to write in a group setting, surrounded by like-minded peers. Weekly sessions run Wednesdays (3-5pm) in Koerner Library, Room 216 or 153. Upcoming Grad Student Writing Groups: Wednesday, June 1 Wednesday, June 8 Wednesday, June 15 Wednesday, June 22 Wednesday, June 29


Copyright Summer Workshops

The Scholarly Communications and Copyright Office will be holding a series of Copyright Education workshops over the summer.  Workshops will focus on author and creator rights; copyright in the classroom; copyright in the digital environment; copyright and conference presentations; and scholarly publishing, funder mandates, and open access. These workshops will be of particular interest to graduate students, faculty, instructional designers and anyone else who participates in research, scholarship and teaching at the post-secondary level. Upcoming Copyright Workshops: Copyright in the Classroom Friday, June 3 | 10-11am Find out about screening films in class, distributing readings to students, using someone else’s images in presentation slides or online course pages, and more! Copyright and Conference Presentations Friday, June 10 | 10-11am Get an overview of copyright considerations for conference presenters and organizers at this specialized workshop.

Pixelating: A Digital Humanities Mixer

Every Thursday | 12-2pm | Koerner Rm 153

UBC scholars are welcome to attend our drop-in sessions of Pixelating: A Digital Humanities Mixeran opportunity for DH scholars across campus to meet colleagues, talk tools, brainstorm ideas and network with others who use digital tools to explore and visualize their research. Join us in Koerner 153, Thursdays at 12-2pm.

Join the Mozilla Science Lab for this two-day sprint event that will see researchers, coders, librarians and international participants from around the world joining forces to collaboratively hack on open science and open data projects

Take part in this 1-day hackathon-style Bug BBQ and help perfect the next version of Software Carpentry’s lessons by closing issues and finishing PRs. Lessons will be published with a DOI so all contributors will get a citation for their hard work. This event will take place on June 13 at 10am-4pm in Koerner room 153. Lessons Include: The Unix Shell Version Control with Git Version Control with Mercurial Using Databases and SQL Programming with Python Programming with R R for Reproducible Scientific Analysis Programming with MATLAB Automation and Make Instructor Training

Graduate Academic Assistant in Open Pedagogies


Two graduate student research assistants will support a project titled “Sustainability Case Studies: A Model for Interdisciplinary Learning and Showcasing of Student Work,” which was recently funded by the Teaching and Learning Enhancement Fund and is jointly led by the AMS VP Academic and University Affairs and a faculty member from the Philosophy department. This project is one of many ongoing initiatives at UBC to promote the creation and adoption of Open Educational Resources, with a focus on “open pedagogies” that encourage students to help create learning resources for audiences beyond just their course instructors.


For the first stage of this project, a group of instructors from across several UBC departments and Faculties, as well as staff from the Centre for Teaching, Learning and Technology (CTLT) and UBC Library, came together to develop a collection of case studies on the UBC Wiki (see For the next stage, research assistants will develop resources for using the case studies for teaching, work with the faculty who drafted case studies to determine ways of incorporating the case studies into their course curriculum or assignments, with emphasis on student activities that allow students to edit, add to, and build upon the collection of cases. They will also develop pre-course and post-course surveys for faculty and students using the open case studies resource in order to assess its efficacy.



Elissa Morris

Events Assistant | Centre for Teaching, Learning and Technology

The University of British Columbia | Vancouver Campus

214 – 1961 East Mall | Vancouver, BC Canada V6T 1Z1

Phone 604.827.4871  |  @UBC_CTLT   | UBC.CTLT

Doctoral Examination Deadlines for Fall Graduation


The first of four doctoral examination deadlines for students looking to graduate in the fall ceremony is rapidly approaching. If there are students in your program who may aiming to graduate in November 2016 then we ask that you make them aware of these upcoming deadlines:

  • Friday, June 3, 2016 – Nominations for External Examiner form submitted to Graduate and Postdoctoral Studies.
  • Friday, July 29, 2016 – Doctoral dissertation and supporting documentation submitted to Graduate and Postdoctoral Studies for external examination.
  • Friday, September 30, 2016 – Last day for final doctoral oral examinations.
  • Friday, October 21, 2016 – Acceptance of final, approved doctoral dissertation by Graduate and Postdoctoral Studies

Students who are hoping to make Fall 2016 Graduation but are concerned about their ability to meet any of the above deadlines should contact the Doctoral Exams Office as soon as possible at

Students and supervisors looking for information on the doctoral examination process will find a number of tools and resources on our website

Should you have any questions or concerns, please do not hesitate to contact me.

Warm regards,

Jenn Fletcher

Doctoral Exams Coordinator | Office of the Dean | Graduate and Postdoctoral Studies

Phone 604 822 3989 | Fax 604 822|

201 – 6371 Crescent Road | Vancouver, BC  Canada V6T 1Z2

The University of British Columbia | Vancouver Campus

Jenn Fletcher


Graduate Programs: Waitlist Registration is now OPEN for July 11, 12, 14 AND August 14, 20 21 2016 Grad ISWs.


Waitlist registration is now open for the Instructional Skills Workshop (ISW) July 11, 12, 14 AND August 14, 20 21 2016.  The ISW is an internationally recognized program and students receive transcript notation for their participation.  It is a 3-day intensive workshop that develops participant’s teaching skills and confidence.  It is appropriate for first time teachers or those with years of experience.  Join the thousands of students who have taken this workshop. 

IMPORTANT: The workshop runs from 8:15am-5:00pm. Please note you must be able to attend all three days, i.e. the entire 24 hour workshop.  Please find attached the policy for registering in an ISW and an FAQ sheet.  

This workshop is always in high demand. To register for the July 11, 12, 14 AND August 14, 20, 21 2016 ISWs, please go to the following link and sign-up: this link adds you to the waitlist, it does not register you in the workshop. If you are registered, you will be contacted directly by our office. 

Please let me know if you have any questions. 



Elissa Morris
Events Assistant | Centre for Teaching, Learning and Technology
The University of British Columbia | Vancouver Campus
214 – 1961 East Mall Vancouver, BC Canada V6T 1Z1
Phone 604.827.4871  |  @UBC_CTLT   | UBC.CTLT