The formal report is a major assignment in English 301. In my proposal, I decided to explore the feasibility of implementing a website at my current employment, Piquant Gourmet Foods. This proposal describes the intended audience and elaborates on why a website is valuable to Piquant. In my proposal, I describe my qualifications and how I plan to pursue this study.
Formal Report Proposal
To: Dr. Erika Paterson, English 301 Professor
From: Nicole White, English 301 Student
Date: June 22nd, 2022
Subject: Proposal for Determining the Feasibility of Implementing a Website for Piquant Gourmet Specialties
Statement of Audience
The audience for the formal report is David Narod, the owner of Piquant Gourmet Specialties. David is a non-technical audience, but has general knowledge in websites. As a part-time employee at Piquant, David has been my boss for the past two years.
Introduction
Piquant has been an established business for the past 20 years, and is located in South Surrey. They sell local and imported goods, as well as Indian and Mediterranean foods cooked in-house. Since the COVID-19 pandemic hit, there has been less in-store shopping. Furthermore, more customers have been calling into the store to pre-order items. These call-in orders are not feasible when there is only one employee working, because the employee cannot serve customers and take orders simultaneously.
An online platform for a business serves important purposes. Business websites create an online presence and provide customers with information on services, hours, products, and more. Websites are also used regularly to promote current sales through newsletters. Further, websites can advertise the business to customers who are not from the local area.
Statement of Problem
With a website to display products and receive orders, Piquant can increase their customer base. As most businesses move to online platforms, online shopping is becoming more common. Currently, this is a missed opportunity for Piquant. Customers who have been coming into the shop looking for a specific item have no guarantee on its availability and thus leave unsatisfied. Managing call-in orders has also become difficult since due to the increase in call volume since the pandemic. Furthermore, with a website, Piquant can promote their business to people who are not local.
Proposed Solution
Piquant would benefit from implementing a website for their business. There are several options for the functionality of the website; these features include: advertising and selling products, listing store hours, pre-orders, a contact form, etc. A website could provide an opportunity for Piquant to draw in customers and promote products. To ensure availability, customers can pre-order items online and pick them up in store. Customers will also have the opportunity to sign up for an online newsletter to keep them up to date on current sales and promotions. In addition, Piquant should print out business cards to leave at the front counter with the new website listed on them.
Scope
To determine if implementing a website is practical, I intend to answer the following questions in the final report:
- What are the desired features for the website?
- How much will a website cost initially?
- What are the maintenance costs for the website?
- How large is the demand for the website?
- What are the benefits of owning a website?
Methods
I will consult with David to determine the specifications of the prospective website. Based on the requirements, I will consult with a web-developer to determine the cost of designing and developing a website. Afterwards, I will gather information from reading publications on website benefits for small businesses. Finally, I will survey in-store customers to see whether their shopping experience would improve with a website.
My Qualifications
I have been a part-time employee at Piquant Gourmet Specialties for the past two years, so I am aware of the demand for a website. Further, from my education and self-studies, I have gained familiarity with the web development process. With the combination of my professional and academic skills, I can provide an accurate assessment of the cost and feasibility of developing a website for Piquant.
Conclusion
Deploying a website for Piquant will promote the business and may improve profits. In my investigation, as stated in the scope of this proposal, I will present a thorough analysis in determining if developing a website for Piquant is practical. With your approval of my topic and research methods, I will start my analysis immediately.
The intention of the Proposal Memo is to inform Dr. Erika Paterson that the proposal has been posted. This memo summarizes the contents of the formal report proposal and encloses a PDF copy of the document.
Proposal Memo
MEMO
To: Dr. Erika Paterson, English 301 Professor
From: Nicole White, English 301 Student
Date: June 22, 2022
Subject: Summary of Formal Report Proposal for Determining the Feasibility of Implementing a Website for Piquant Gourmet Specialties
I have posted my formal report proposal for determining the feasibility of implementing a website for Piquant Gourmet Specialities on Nicole’s Team forum page.
The following summarizes the contents of my research proposal, as attached below:
- Description of Audience – David Narod, the owner of Piquant Gourmet Specialties
- Introduction of Topic – Implementing a website for Piquant
- Statement of Problem – Potential increase in sales and new advertising opportunities
- Proposed Solutions – Develop a personalized website for Piquant, print out new business cards
- Scope of Study – Owner’s needs, cost of the website, maintenance, demand, benefits, etc.
- Methods of Research – Consultations, surveys, publications
- My Qualifications – Work experience at Piquant, educational experience and interest in web development
- Conclusion – Summarizes importance of a website and requests approval of research methods
Please feel free to contact me if you have further questions or concerns. I would be happy to hear from you.
Enclosure: Formal Report Proposal
The assignment below details the progress I made during the Formal Report writing process. In this progress report, I highlight my methods of research, research plan, and writing schedule. Included in this document are also links to the surveys I used for this study.
Formal Report Progress Memo
MEMO
To: Dr. Erika Paterson, English 301 Professor
From: Nicole White, English 301 Student
Date: July 8, 2022
Subject: 301 Progress Report on Determining the Feasibility of Implementing a Website for Piquant Gourmet Specialties
As per the requirements of lesson 2:3, this memo details my progress on the English 301 Formal Report.
Audience:
The formal report will be addressed to David Narod, the owner of Piquant Gourmet Foods.
Purpose and Significance of Report:
This report will provide recommendations on the feasibility and benefits of creating a website for Piquant. David can use these findings and decide whether to develop a website for Piquant.
Methods:
As a primary source of data, an online survey will be given to the public to gauge the importance of business websites:
Importance of Business Websites Survey
After analyzing the data gathered from this survey, the final results will be presented to David. Following the survey and data analysis, David will be interviewed in-person with the questions attached below:
The secondary sources for this study will be gathered from online sources to determine the costs and benefits for small business websites.
Research Plan:
To determine if a website will be profitable and beneficial for piquant, I will:
- Perform a background investigation to determine website benefits
- Survey the customers to gauge the prospective market
- Compile survey data
- Present preliminary findings to David
- Interview David with consultation questions
- Perform an in depth online research based on interview with David
- Explore professional web developer services and costs
- Compose visual elements and possible designs for the website
Writing Schedule:
Attached below is my writing schedule for the remainder of this study:
301 Nicole White Formal Report Writing Schedule
Thank you for reading this memo, and please contact me if you have any recommendations or concerns regarding the progress of this report.