Below are the steps that led to the final product of the formal report.
Proposal
The proposal is the first step of the reporting process, where it discusses the main parts that will be discussed in the actual report.
To: Dr. Erika Paterson, ENGL 301 professor
From: Peter Yang, ENGL 301 student
Date: June 22, 2022
Subject: Proposal for improved lighting in UBCV
Audience
The intended audience for this formal report is Grant Miller: UBC Director of Planning: Development Services.
Introduction
Built on the traditional land of the Musqueam People, UBC is truly a large and beautiful campus to visit and walk around. There we can see the ocean, the various trees, grasses and the squirrels that reside on our campus. This is another reason why so many students want to come to UBC to study apart from its world ranking.
Statement of Problem
UBC is a wonderful place to study as well as a lovely place to visit. However, due to a large number of trees and very few streetlights, walking to class at night during the winter session can be extremely frightening, since the day quickly goes dark. Furthermore, it can also be very unsafe, especially for female students. As a matter of fact, I sometimes feel uneasy walking from Irving. K, Barber to the Aquatic Center despite the short distance.
Proposed solution
The proposed solution to this issue is to install more streetlights on the campus grounds. More streetlights on campus allow students, faculty and staff to see better at night and safer while walking on campus and in surrounding areas. Furthermore, this also allows drivers to see students crossing the street and most importantly, make students, faculty and staff feel safer. For example, it is best to have more streetlights near the UBC Aquatic center and the entire areas surrounding Irving.K.Barber building, and the fountain, as it is the darkest part of the campus. In addition, lights should also be installed between the club and the Aquatic Center. Most importantly, there should be more streetlights on Marine Drive as it is the darkest at night, where it is really hard to see. Thus, unsafe for cars and pedestrians.
Scope
In order to make the UBC community as safe as possible I will consider the questions:
- How far apart should the streetlights be installed?
- At which location do we need streetlights the most?
- What would the cost be for installing a streetlight?
- How safe do students feel when walking on campus at night?
- what can the UBC community do to prevent further accidents?
Methods
My data will primarily come from a questionnaire filled out by students online through Google Forms. I will post it on UBC Discord. I will also ask questions on UBC servers that I am in, as well as, my friends who go to UBC about the topic.
My qualifications
I am a fourth-year Arts student majoring in Psychology and I am expected to graduate in May 2023.
Conclusion
UBC is a very large place with few people, so at night it can be dangerous and very dark. Especially, during the Winter sessions because the sky goes dark very quickly during these winter months; thus, walking on campus is considered dangerous and scary at night. Furthermore, some campus locations do not have enough streetlights, which is not making anything better. Therefore, if granted permission to proceed with the study I will use the questions asked above to guide my research on installing more streetlights within the UBC community.
Formal report Memo
A memo that highlights the main parts of the proposal.
MEMORANDUM
To: Dr. Erika Paterson, ENGL 301 Instructor
From: Peter Yang, ENGL 301 Student
CC: Dr. Erika Paterson
DATE: June, 22,2022
SUBJECT: Formal Report Proposal
Dear Professor Erika Patterson:
The formal report proposal has been posted on the All-Stars forum page. Underneath is a summary of my proposal.
Audience: UBC Director of Planning: Development Services Grant Miller.
Introduction: background information about UBC and why is it a great place to visit or study.
statement of the problem: A discussion about the limited streetlight problem and the safety of students.
Proposed plan/solution: Install more laps on campus
Scope: questions concerning students, faculty, staff and visitors.
Methods: the distribution of surveys online through Discord.
Qualifications: Fourth Year Psychology Arts student who will graduate in May 2023.
Conclusion: summarizes problems of a few streetlights on the UBC campus.
Progress Report
This assignment provides an update about the time are utilizedwhen writing the report.
TO: Dr. Erika Paterson, ENGL 301 Instructor
From: Peter Yang ENGL 301 Student
CC: Erika Paterson
DATE: July 8, 2022
SUBJECT: Forma Report progress
Dear Dr. Paterson
Here is a progress report of my Formal report on the lack of streetlights on campus.
the audience UBC Director of Planning: Development Services: Grant Miller
purpose of the report: To brighten the campus and increase safety for students, faculty, and staff.
significance of your report: Due to the fact that campus is still dark at night (Winter session) and very few streetlamps, it is somewhat unsafe. Thus, this report is to as Grant Miller to install more lamps in darker areas. I.e road to campus, road to Chan center.
research plan: My research will include:
- Use peer-reviewed Articles on this subject matter
- compose surveys or interview questions
writing schedule:
July 11-18
- Report draft
- Writing attitude
- 1-2 report draft
- Business writing
- July 18, 11:59 pm Submit Writing with the Right Attitude assignment e – YOU attitude
July 19-22
- Report draft
- edit draft
- submit draft
July 23-27
- the peer review process and good copy
- Application Package
- peer review submitted 27
July 28-August 2nd
- Report good copy
- Application Package
Survey: I am an undergraduate student at UBC engaged in a technical writing project. The purpose of this survey is to obtain primary data for analysis and investigation that aims to provide recommendations for improving outdoor lighting on campus. The final formal report will be addressed to Grant Miller UBC Director of Planning: Development Services. Together with the reports available from the UBC services website, the data I gather from this survey will serve the ultimate purpose of providing recommendations for increasing lighting on outdoor lighting. The survey contains a total of 8 questions: three multiple-choice personal information questions: degree, year of study, gender and 5 linear scale questions. It should take about than about a couple of seconds of your time. Your responses are voluntary and anonymous. Thank you, I appreciate your generous participation in my survey.
https://docs.google.com/forms/d/1Axz7_Ps7mlNDaeohBwBJ2-