When things don’t go as planned….

Today, Earth & Ocean Sciences Graduate Student Council hosted the first ever EOS Graduate Student Research Roundup from 2-4 PM in our main building’s lobby. As one of three Coordinators (the presidential role) for EOS Grad Council, I oversaw the planning of this event – I felt like it was my “baby”. This event was advertised for 3 weeks or so, and had a great response from student and faculty, who replied to the advertising emails with “Great Idea!”. It was a good start.

Yet here I sit, writing this blog before 4PM. I had 2 posters of my own on display and oversaw the event, so I would be there ’til the bitter end – and I was. What happened?

It is one of Grad Council’s goals to make connections with faculty and fellow students. As a Department, we are fairly segregated – the oceanographers in one building a 5-10 minute walk to the main Department building, geophysics in another, and so on. So you can go about your grad-studently life without having to connect with other groups – hence the reason we have this goal.

There’s an “urban legend” among some Grads that emphasize the disconnect:
Once upon a time in the early 2000’s, a graduate scholar was to give a scientific presentation for a the Department-wide seminar series but feared the wrath of faculty and their intelligent questions! And so the scholar decreed that no faculty were permitted to attend! And ever since, the decree has hung over the heads of faculty, who have not attended grad student initiatives ever since, and this way it will be forevermore!
While I believe that this event took place, I’m going to go ahead and quash the idea that there is some Disney-like evil charm preventing faculty going to events.

However, this evil charm may as well exist because we had low faculty attendance today. We had an excellent amount of grads at the beginning, we had some undergrads who wanted poster tips (and were very eager nice ladies if I do say so myself!), and we had a couple faculty smiling faces come by which was incredibly appreciated. But literally – just a couple. 2 or 3. Those who wrote “Great idea!” emails did not attend.

The lack of faculty became quite noticeable after the initial rush for free coffee and donuts. In response, even poster presenters began to leave the event to go do other things since faculty weren’t there. By 3PM there was a very small group of committed students waiting for the odd faculty to come see the event. By 3:30 or so the group gave up. Gave up and packed up.

I was disappointed in the low faculty numbers but the packing up was what really bummed me out. The low point was when a student even turned away a very enthusiastic professor who came in the 2nd hour on his own. He was really engaged and talking to a student (me) when others started packing up around us, I suppose because he was the only attendee at the time. When he turned around to talk to the next student about their research – whatever it may be – he was turned away!

I’m not intending to separate myself from this group, because I sat to write this before 4PM. I’m part of the problem. That’s the thing, we can’t truly be upset faculty didn’t come b/c we didn’t last the event either. What about faculty who came after 3:30PM? We’ll never know.

And what about the faculty who did? We would hope that the enthusiastic faculty members who came this time can encourage their colleagues to go next year. Except this one enthusiastic professor will most likely remember that he was gently told to leave. Now what kind of review do we expect from that?

Despite this narrative of disappointment, the grad student attendance was so satisfying, and the faculty that came were so pleased, that I believe this event will indeed become annual, as it was intended. Thus it is imperative we work on the model so that it will become better attended next year.

Lessons learned:
-The main thing is that I should give a voice to what I care about. Even if I’m on my own in my opinion. I could have made the choice to stay at the poster event to ensure it lasted until 4PM. When our faculty was “rejected” I should have said something like “well it’s not 4PM yet, who wants to tell _ about their research?” indicating that I would not participate in packing up.
-Clarify the commitment expected from participants – mainly that if you present your poster, you commit to be there until the (potentially bitter) end.
-Toy with the idea of shortening the event to 1 or 1.5 hours. If it is 1 hour, it should overlap for a 1/2 hour with 2 classes so that we can increase accessibility to teaching profs and students in classes.

On to the next, I suppose? How do you deal with group-effort disappointments?