Meeting Agenda – October 5, 2020 – Held on GoogleMeet
UBC ALA Student Chapter – October Meeting
Meeting Start Scheduled: 4:15 PDT
Notes taken by club secretary: Alannah Berson
Minutes
- Welcome new officers!
- Jentry – MLIS, co-chair, Vancouver, BC
- Mandy – Dual, 2nd co-chair, Milwaukee, WI
- Alannah – MLIS Secretary, Chicago, IL
- Jeremy – Dual, Treasurer, Houston, TX
- Kelso – MLIS, Webmaster, North Carolina
- Adding a Webmaster/Special Election
- No clear guidance in the Constitution, so execs could decide
- Only 9 people voted in the last public election
- Mandy advocates for voting Kelso in since running unopposed
- Jentry motions to a hand-raising vote, Kelso is elected unanimously
- Jentry is trying to gain access to /alaplace (old blog) as it still comes up #1 in Google results. Tech has not returned the message sent 9/23 requesting assistance.
- Discussion of how club did not have succession plan, and now the club has two websites and Jentry is trying to get access to the older site
- Jentry, Kelso, and Mandy may have a future meeting to learn how to run the website
- Blog is low maintenance at the moment, can be updated, to be less “dead”
- Need to approve and post previous meeting minutes
- Discussion of various social media accounts
- Need to update passwords
- Changing Facebook to help direct people to the more recent website
- Need to check Twitter handle and update banners etc.
- COVID Events
- Email from BCLA: They have an event 13 Nov
- Last year’s events were often done with the SCLA – potential events for this year as well
- Collab in spirit (since we don’t have a budget), coordinate to share resources, reaching out to people, and administrative planning
- PLA – Public Libraries (within ALA) – Webinar on health coverage initiatives Oct 21st. 1-2 Central
- LASSA could help fund our events if we pitch it to them as related to our degrees
- Can always figure out a fundraiser if we want a not-as related activity
- Google is being difficult- What to do for permissions?
- Problems with succession plan and previous administration signing over privileges
- We will build a succession plan to avoid this happening to future club execs
- Jeremy around to help with access
- Could try logging in with the UBC VPN to see if it would make Google less angry
- Adding new execs to UBC WordPress site
- ALA membership requirement (Article III)
- Delay Official ALA membership fees, due to Covid-19
- Jentry recommends joining before a longer break to get access to the online learning resources
- Paid courses to fill-out areas UBC courses are less helpful with
- ALA offers a stipend for a single student per chapter to attend the conference – might make more sense in the summer
- Industry journal available in UBC Library
- Free Research Data Management Librarian Academy: https://rdmla.github.io/
- Workshop to sign up for ALA workshops – work on after December, possibly January meeting
- General meetings every month Article 4 of Constitution
- Not followed by past years, last year there were 3 general meetings
- Not much happened, except for a talk from the ACLN and the SLA library tour
- Meetings could be social to build the cohort
- Potential November Meeting
- November 9th – 4pm (pdt)
- Themed?
- Post a poll in LASSA’s discord for theme ideas
- Meeting adjourned at 5pm PDT