Safety Abroad Registry

a) For teacher candidates bound for an international CFE,  why is it necessary they register with UBC’s Safety Abroad?

Registering with UBC’s Safety Abroad Registry provides UBC with the information they may require if/when a teacher candidate needs support before, during or after their CFE. The Safety Abroad program is aimed at maximizing a teacher candidates safety while away, and is based on the requirements outlined in UBC’s Student Safety Abroad Policy.

For example, when registering with UBC’s Safety Abroad, a teacher candidate provides UBC with contact information for people both in Canada and at the teacher candidate’s international destination/s. This information enables UBC to: 1) contact the teacher candidate if there is an emergency back home, and  2) allows UBC to arrange support if the teacher candidate experiences an emergency during their international CFE.

For more details about the many support services offered to UBC teacher candidates traveling to international CFE destinations, please visit: http://safetyabroad.ubc.ca/

b) By what date are teacher candidates required to login and create their UBC Safety Abroad registry?

November 30.

c) How do teacher candidates access the UBC Safety Abroad registry?

Visit the url: http://registry.safetyabroad.ubc.ca/, click on the  Student Safety Abroad Registry login button, and sign in with your Campus Wide Login.

d) What documents are teacher candidates recommended to have on hand when registering with UBC’s Safety Abroad?

Teacher candidates are recommended to have their passport and insurance documents at hand when completing and submitting their UBC Safety Abroad Registry.

e) Do teacher candidates have to have all their details entered into the Safety Abroad Registry by November 30th?

No.  However by the end of November teacher candidates must have created their Safety Abroad Registry and entered in all required / red starred (*) information.  See items g), m) and n) below for methods to enter unknown information such as an international host’s address.

f) Can I modify the Safety Abroad Registry after I submit my entry?

Yes. The UBC Safety Abroad Registry is essentially a database that a teacher candidate can revisit and modify as often as necessary and as information is revealed, clarified or changed.  It is important that teacher candidates keep this information as current and accurate as possible before and during a teacher candidate’s CFE as this is UBC’s main source of information if family or UBC needs to connect with a teacher candidate due to an emergency,

g) It is mid November and a teacher candidate has not yet been in contact with their international CFE partner. What contact information should a teacher candidate enter into the Safety Abroad Registry for their international accommodation and school host, and UBC contact?

Most teacher candidates will have not connected with their international host by November 30.  Consequently,  most teacher candidates are unable to enter detailed information for their accommodation and host addresses.

If this is the case, teacher candidates are encouraged to enter the contact information (for both the accommodation and host fields) as listed at the bottom of their international CFE placement’s blog page (http://blogs.ubc.ca/ubcfe/placements/).

For example, for a Chongqing placement, a teacher candidate would enter Robin Dai’s contact information into the Safety Abroad’s  accommodation and host contact fields.  (As an aside, and using the Chongqing example, the majority of past teacher candidates have chosen dorm residences located on Southwest U’s campus, so Robin’s University address is also an accurate accommodation address).

The Safety Abroad registry will also require teacher candidates to enter in the name of their UBC contact. Please use the international CFE coordinator’s contact information:

Keith McPherson
International CFE Coordinator
103 – 2125 Main Mall,
Neville Scarfe Building
UBC Faculty of Education
Vancouver BC, V6T 1Z4

Important! Teacher candidates will be provided with more detailed accommodation and host contact information when the international CFE coordinator asks the teacher candidate to connect with their partners. It is important to note that this process continues through October, November, December and January.

h) Some of the questions/fields in the Safety Abroad registry seem to have more than one ‘correct’ answer.  Are their suggested answers for some of the Safety Abroad Application questions/fields?

Yes, the following is a list of recommended answers to some of the Safety Abroad questions/fields that may seem to have more than one ‘right’ answer:

  • For Campus field, choose: Vancouver
  • For Degree level field, choose: Undergraduate
  • For UBC School year term at time of travel, choose Summer T1
  • For Program Year Level field, choose 1.
  • For Faculty field, choose: Education, Faculty of
  • For Department field, choose: Teacher Education Office
  • For Nature of Activity Abroad field choose: Field Experience or Practicum
  • For both the Primary and/or Secondary subject fields, choose: Education

i)  When registering with UBC’s Safety Abroad, do teacher candidates register their CFE as a university sanctioned activity, or a personal trip?

All UBC BEd international CFEs must register their CFE as a university sanctioned activity, not a personal trip.

j)   In step 1, under student profile, do teacher candidates enter their international CFE host’s contact information or their UBC contact information? 

In step 1, teacher candidates only enter their UBC contact information (teacher candidates  enter their international host’s contact information in step 4). Usually the teacher candidate does not know their CFE coordinator’s contact information until November,  December and sometimes January.  Therefore they may use the CFE coordinator’s contact information as a temporary ‘placeholder’.

CFE coordinator’s contact information:

Keith McPherson,
International Community Field Experience Program Coordinator
2125 Main Mall,
Neville Scarfe Building
University of British Columbia,
Vancouver, BC Canada V6T 1Z4
Phone:
604-822-5069
Email: keith.mcpherson@ubc.ca

k) The Teacher Education Office is not listed as a department in step 1. What department should a teacher candidate select?

If a teacher candidate does not see the Teacher Education Office as one of the optional answers in step 1, they should select EDCP.  Then in the box following the sentence “If your faculty, department, school or program is not listed above, select “Other” and please enter it here below:”, they then enter: “Unit: TEO”.

l) In step 3, whose contact information does a teacher candidate enter for the question, “Who is your UBC contact”?

Teacher candidates may use the CFE coordinator’s contact information listed under item ‘g’. Teacher candidates are strongly recommended to update this information with their CFE contact information as soon as this is known. A CFE advisor’s contact information would be helpful in case of an emergency.

m) What does a teacher candidate do if they run into any fields they can’t complete in the registry?

As a teacher candidate’s UBC Safety Abroad registration can be repeatedly saved and accessed and updated at later dates, it is recommended that teacher candidates enter in general ‘placeholder’ information for fields or questions to which they do not yet have full information. This will allow teacher candidates to move forward in the UBC Safety Abroad registry.

For example, a teacher candidate may know that London is the city of their international CFE accommodation, but they may not yet know the exact address in London.  In this case it is recommended the teacher candidate type the more general address (or placeholder), London, in the accommodation field.  The teacher candidate then enters the full address as soon as they know it

n) What happens if a teacher candidate is unable to provide accurate answers/information to the required red-starred (*) questions/fields in the UBC Safety Abroad Registry before Nov 30?

If by Nov 30, a teacher candidate is unable to provide accurate answers/information to all red-starred (*) questions/fields in the UBC Safety Abroad Registry, three things can occur:

  1. Go Global will not be able to issue a teacher candidate their travel bursary,
  2. Go Global will not to be able to identify and advise those teacher candidates whose travels may place them in known areas of risk, and
  3. the Teacher Education Office may withdraw a teacher candidate from their international CFE.

Thus, teacher candidates are recommended to answer all red-starred (*) questions/fields before Nov 30 with as accurate information as possible.

Teacher candidates may also answer all red-starred (*) questions/fields before Nov 30 with ‘placeholder’ information .

Teacher candidates are recommended to use the international CFE coordinator’s contact information as a placeholder for any required field requiring the contact information of a coordinator or faculty advisor. This can then be updated once the teacher candidate is assigned a CFE coordinator (see answer to question g for CFE coordinator’s contact information).

Important:  It is the teacher candidate’s responsibility to ensure their Safety Abroad Registry information is accurate and up to date as UBC may use this information to come to the teacher candidate’s aid or connect with the teacher candidate in case of an emergency back home.

o) Who do teacher candidates contact if they have questions about completing their UBC Safety Abroad registry, or logging into the UBC Safety Abroad Modules, or about Go Global’s International Learning Award?

If a teacher candidate has any questions not answered by this Q&A, and which pertain to the UBC Safety Abroad Registry, UBC Safety Abroad Modules, or the International Learning Award, please email go.global@ubc.ca.

p) Who do teacher candidates enter as their international emergency contact?

Teacher candidates are asked to use the contact information listed at the bottom of their partners international CFE blog entry. Teacher candidates scheduled to do a self placement CFE should provide both the names and contact information of their accommodation host and the person coordinating/hosting the teacher candidate’s school/educational experiences (e.g. the school principal or the host teacher).

q) What actions do teacher candidates take if they run into an emergency during their CFE?

If a teacher candidate experiences an emergency during their CFE, (e.g., environmental disaster, political unrest, act of God such as a hurricane, etc.) they are requested to follow the Safety Abroad emergency contingency plan:  http://learningmodules.safetyabroad.ubc.ca/emergencies-2/.  If your situation is not an emergency but you require CFE program advising, you would first contact your Faculty Advisor (to be assigned).  If the faculty advisor is unable to assist the teacher candidate they would contact the international CFE program coordinator for further assistance.

r) Can a teacher candidate update their Safety Abroad Registry at any time, even after submitting?

Yes,  teacher candidate’s can return as many times as necessary to update their UBC Safety Abroad Registry.  In fact they are encouraged to do so in order to keep thier information as accurate and up to date as possible.

Teacher candidates can update their information online at any time of the day, as often as needed, and before, during or after they complete their CFE. They are recommended to save often (Save button is at bottom of screen), before logging out, before moving to a different URL, and before shutting down their computer.

s) Where can teacher candidates find out more information about their AMS Health, Dental and Vision insurance and their AMS travel insurance?  Before the end of November, and prior to departing on an international CFE, teacher candidates can review their AMS insurance policies here: http://studentcare.ca/rte/en/UniversityofBritishColumbiaAMSGSS_Travel_TravelCoverage&random=956

t) The Safety Abroad Registry form requires teacher candidates to provide the names of both their health, dental and vision insurance provider, and the travel insurance provider.   They are also required to provide policy numbers for both of these insurance policies. Moreover, the form will not let the teacher candidate continue the registration process unless this information is entered. Can a teacher candidate continue with their Safety Abroad registration without providing this information, and if not, where do teacher candidates obtain this information?

Teacher candidates must supply the names of both their health, dental, vision insurance provider and travel insurance provider, and provide policy numbers for both of these insurance policies, before they are permitted to proceed further in the Safety Abroad Registry.  If a teacher candidate has not declined their AMS insurance coverage, they may use the name (and policy numbers) of the AMS Health, Dental, and Vision provider, and name of their travel insurance provider listed on this page: http://studentcare.ca/rte/en/UniversityofBritishColumbiaAMSGSS_Travel_TravelCoverage&random=956.  As of November 2018 this information was situated in the bottom right hand corner of the page reached using the above link.

u) If a teacher candidate has turned down their AMS insurance coverage, what does a teacher candidate enter for the: 1) name of their Health, Dental, and Vision policy provider, 2) name of the travel insurance provider; and 3) for the policy numbers for these two types of insurance?   Teacher candidates who have turned down their AMS insurance coverage, must contact their personal (non-AMS) insurance providers (or parents insurance providers) to obtain the names of their Health, Dental, and Vision provider, and name of the travel insurance provider, and the associated policy numbers.  These must be entered into the teacher candidate’s Safety Abroad registry to proceed in the registry.

v) What should a teacher candidate do if they have entered in a temporary policy number (for example insurance policy number 12345678), and/or a temporary policy provider name (for example AMS)?  At the teacher candidate’s earliest convenience, they are required to replace these temporary placeholders with the actual insurance provider names and policy numbers associated with the policies that are currently covering them.