{"id":2991,"date":"2019-08-02T10:08:23","date_gmt":"2019-08-02T17:08:23","guid":{"rendered":"https:\/\/blogs.ubc.ca\/trainers\/?page_id=2991"},"modified":"2025-10-07T09:25:09","modified_gmt":"2025-10-07T16:25:09","slug":"schools","status":"publish","type":"page","link":"https:\/\/blogs.ubc.ca\/trainers\/schools\/","title":{"rendered":"<div style=\"display:none;\"  >STEP-BY-STEP GUIDE FOR SCHOOLS<\/div>"},"content":{"rendered":"\n<h2 class=\"wp-block-heading has-text-align-left\">STEP-BY-STEP GUIDE <br>FOR INDEPENDENT SCHOOL LEADS<\/h2>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n<h4 style=\"text-align: left;\"><strong>Independent School Lead: Roles and Responsibilities<\/strong><\/h4>\n<p>The role of the school\u2019s EDI Lead is critical to the success of the EDI.<\/p>\n<p><strong>The Independent School Lead\u2019s Role is:<\/strong><\/p>\n<ul>\n<li>to provide support to their teachers as they complete the EDI questionnaire;<\/li>\n<li>to act as a liaison between the EDI team at HELP and your teachers.<\/li>\n<\/ul>\n<p><strong>HELP\u2019s role is\u2026<\/strong><\/p>\n<ul>\n<li>one of consultant and guidance;<\/li>\n<li>to provide ongoing support and resources.<\/li>\n<\/ul>\n<hr \/>\n<h4 style=\"text-align: left;\"><strong>EDI CHECKLIST (<a href=\"https:\/\/blogs.ubc.ca\/trainers\/files\/2025\/10\/EDI-Independent_Trainer_Checklist_2025-26-2.pdf\" target=\"_blank\" rel=\"noopener\">Download PDF Version<\/a>)<\/strong><\/h4>\n<p><span style=\"text-decoration: underline;\"><strong>November<\/strong><\/span><\/p>\n<p style=\"padding-left: 40px;\"><strong>Step 1:<\/strong> Return the signed Information Sharing Agreement by <strong>November 28, 2025<\/strong>.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Step 2:<\/strong> Register for training webinars<\/p>\n<p style=\"padding-left: 80px;\">\u00bb Register for the\u00a0<strong>Teacher Reimbursement<\/strong>\u00a0<strong>Webinar\u00a0<\/strong>on<strong> Thursday, February 12, 2026, from 3:30-4:30pm <\/strong><a href=\"https:\/\/ubc.zoom.us\/webinar\/register\/WN_Er7xo_n2QDiZm_udCXhUfg\" target=\"_blank\" rel=\"noopener\">here<\/a>.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Step 3:<\/strong> Distribute the <a href=\"https:\/\/blogs.ubc.ca\/trainers\/resources-independent\/#teacher1\"><strong>Teacher Letter<\/strong>\u00a0and <strong>Teacher Checklist<\/strong><\/a> to participating teachers by the <strong>end of November<\/strong>. You can use this <a href=\"https:\/\/blogs.ubc.ca\/trainers\/resources-independent\/#template1\" target=\"_blank\" rel=\"noopener noreferrer\">email template<\/a> for your outreach.<\/p>\n<p><span style=\"text-decoration: underline;\"><strong>December<\/strong><\/span><\/p>\n<p style=\"padding-left: 40px;\"><strong>Step 4:<\/strong> Receive <a href=\"https:\/\/edi.ubc.ca\" target=\"_blank\" rel=\"noopener noreferrer\">e-EDI<\/a> Login Instructions on <strong>Monday, December 1, 2025.<\/strong><\/p>\n<p style=\"padding-left: 40px;\"><strong>Step 5:<\/strong> Upload your Class Information in the <a href=\"https:\/\/edi.ubc.ca\">EDI e-System<\/a>\u00a0<strong>prior to the Winter Break<\/strong>. Click <a href=\"https:\/\/blogs.ubc.ca\/trainers\/class-list-upload-independent\/\">here<\/a> to view\/download the Class List Upload Guide.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Step 6:<\/strong>\u00a0Send home\u00a0<strong>Parent\/Guardian Informed Passive Consent Letters prior to the Winter Break<\/strong>. Click\u00a0<a href=\"https:\/\/blogs.ubc.ca\/trainers\/resources-independent\/#consent1\">here<\/a> to download the letter in the appropriate language. You can use this <a href=\"https:\/\/blogs.ubc.ca\/trainers\/resources-independent\/#template1\" target=\"_blank\" rel=\"noopener noreferrer\">email template<\/a> for your outreach.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Step 7:<\/strong> Please share the\u00a0<a href=\"https:\/\/blogs.ubc.ca\/trainers\/files\/2023\/08\/EDI-Info-Sheet-2023-24.pdf\" target=\"_blank\" rel=\"noopener\"><strong>EDI Info Sheet<\/strong><\/a>\u00a0with parents on your website, bulletin board, or sending it home with Kindergarten students.<\/p>\n<p><span style=\"text-decoration: underline;\"><strong>January<\/strong><\/span><\/p>\n<p style=\"padding-left: 40px;\"><strong>Step 8:<\/strong> Ensure teachers have registered for the <strong>Teacher Training Webinar<\/strong>. You can use this <a href=\"https:\/\/blogs.ubc.ca\/trainers\/resources-independent\/#template1\" target=\"_blank\" rel=\"noopener noreferrer\">email template<\/a> for your outreach. They can register for one of the following:<\/p>\n<p>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00bb Wednesday, January 7, 2026, from 3:30-4:30pm PST. Click <a href=\"https:\/\/ubc.zoom.us\/webinar\/register\/WN_RV5riuqYRe-lbFgXo-WN1g\" target=\"_blank\" rel=\"noopener\">here<\/a> to register.<\/p>\n<p style=\"padding-left: 80px;\">\u00bb Thursday, January 15, 2026, from 3:30-4:30pm PST. Click <a href=\"https:\/\/ubc.zoom.us\/webinar\/register\/WN_4Xh8PDAwRbG_apFpv28OIA\" target=\"_blank\" rel=\"noopener\">here<\/a> to register.<\/p>\n<blockquote>\n<h5 style=\"text-align: center;\"><em><strong>January 28, 2026: Opening date to start the EDI Questionnaire<\/strong><\/em><\/h5>\n<\/blockquote>\n<p><span style=\"text-decoration: underline;\"><strong>February<\/strong><\/span><\/p>\n<p style=\"padding-left: 40px; text-align: left;\"><strong>Step 9:<\/strong> Encourage teachers to complete the EDI questionnaire. You can use this <a href=\"https:\/\/blogs.ubc.ca\/trainers\/resources-independent\/#template1\" target=\"_blank\" rel=\"noopener noreferrer\">email template<\/a> for your outreach.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Step 10:<\/strong> Participate in the\u00a0<strong>EDI Teacher Reimbursement Webinar<\/strong> on\u00a0<strong>Thursday, February 12, 2026, from 3:30-4:30pm<\/strong>. Click <a href=\"https:\/\/ubc.zoom.us\/webinar\/register\/WN_Er7xo_n2QDiZm_udCXhUfg\" target=\"_blank\" rel=\"noopener\">here<\/a> to register.<\/p>\n<blockquote>\n<h5 style=\"text-align: center;\"><em><strong>March 8, 2026: Closing date to complete the EDI Questionnaire<\/strong><\/em><\/h5>\n<\/blockquote>\n<p><span style=\"text-decoration: underline;\"><strong>March<\/strong><\/span><\/p>\n<p style=\"padding-left: 40px;\"><strong>Step 11:<\/strong> Complete your <strong>Teacher Reimbursement Invoice<\/strong> by\u00a0<strong>March 31, 2026. <\/strong>Download or view the Teacher Reimbursement Checklist\u00a0<a href=\"https:\/\/blogs.ubc.ca\/trainers\/billing\/\">here<\/a>.<\/p>\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>STEP-BY-STEP GUIDE FOR INDEPENDENT SCHOOL LEADS Independent School Lead: Roles and Responsibilities The role of the school\u2019s EDI Lead is critical to the success of the EDI. The Independent School Lead\u2019s Role is: to provide support to their teachers as<span class=\"ellipsis\">&hellip;<\/span><\/p>\n<div class=\"read-more\"><a href=\"https:\/\/blogs.ubc.ca\/trainers\/schools\/\">Read more &#8250;<\/a><\/div>\n<p><!-- end of .read-more --><\/p>\n","protected":false},"author":59244,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-2991","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/blogs.ubc.ca\/trainers\/wp-json\/wp\/v2\/pages\/2991","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.ubc.ca\/trainers\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/blogs.ubc.ca\/trainers\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.ubc.ca\/trainers\/wp-json\/wp\/v2\/users\/59244"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.ubc.ca\/trainers\/wp-json\/wp\/v2\/comments?post=2991"}],"version-history":[{"count":73,"href":"https:\/\/blogs.ubc.ca\/trainers\/wp-json\/wp\/v2\/pages\/2991\/revisions"}],"predecessor-version":[{"id":4435,"href":"https:\/\/blogs.ubc.ca\/trainers\/wp-json\/wp\/v2\/pages\/2991\/revisions\/4435"}],"wp:attachment":[{"href":"https:\/\/blogs.ubc.ca\/trainers\/wp-json\/wp\/v2\/media?parent=2991"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}