{"id":3525,"date":"2025-01-30T11:36:26","date_gmt":"2025-01-30T19:36:26","guid":{"rendered":"https:\/\/blogs.ubc.ca\/ubcpda\/?p=3525"},"modified":"2025-01-30T11:36:26","modified_gmt":"2025-01-30T19:36:26","slug":"ubc-pda-annual-general-meeting-and-election-2025","status":"publish","type":"post","link":"https:\/\/blogs.ubc.ca\/ubcpda\/2025\/01\/ubc-pda-annual-general-meeting-and-election-2025\/","title":{"rendered":"UBC PDA Annual General Meeting and Election 2025"},"content":{"rendered":"

At this\u00a0hybrid\u00a0<\/em>AGM we will review the 2024-2025 year, talk about PDA operations and elect officers for the 2025-2026 term. Importantly, there will be the opportunity for attendees to learn more about the PDA and to network with other postdocs.<\/p>\n

All postdocs are invited!<\/p>\n

When:<\/strong> Monday March 10th, 5:00pm – 6:00pm (6:00 pm onwards in-person social).<\/p>\n

Where:<\/strong> Life Sciences Institute (LSI),\u00a02350 Health Sciences Mall, Vancouver. (virtual option available)<\/p>\n

<\/div>\n
We are excited to announce the call for nominations for candidates to be part of the UBC Postdoctoral Association\u2019s (PDA) 2024-2025 Executive Team!<\/strong><\/div>\n
\n

 <\/p>\n

Do you want to join the PDA as an elected officer?<\/em><\/strong><\/span><\/p>\n

The PDA is run by Elected Volunteer Officers (the President and 7 Vice-Presidents). All 8 positions will be elected for the 2025-2026 year at the AGM.<\/p>\n

The positions include:<\/p>\n

President, VP Operations, <\/strong>VP External, <\/strong>VP Communications, <\/strong>VP Social, <\/strong>VP Finance, <\/strong>VP Equity, Diversity and Inclusion, <\/strong>VP Wellbeing<\/strong><\/p>\n<\/div>\n

**More detail about each position can be found at the bottom of this post.**<\/em><\/div>\n
<\/div>\n
<\/div>\n
All elected officers are expected to attend the majority of monthly PDA executive meetings<\/strong>, as well as a\u00a0monthly meeting with the Postdoctoral Fellows Office (PDFO)<\/strong>\u00a0to report about the PDA\u2019s operations and discuss issues relevant to the PDA and postdoc community at UBC. Also, elected officers are expected to help organize the PDA\u2019s events (3-Minute Postdoc Slam, Postdoctoral Research Day, seminars in general).<\/div>\n
\n

 <\/p>\n

How to submit a nomination (DUE March 8):<\/strong><\/u>
\nTo indicate your interest in running for an officer position, please download a copy of the nomination form, which can be found\u00a0here<\/a>, and e-mail us (ubc.postdoc@gmail.com<\/a>) your completed nomination package and the position you are interested in. (For technical reasons, please download a copy of the registration form and e-mail it to us rather than filling it out immediately after opening).<\/p>\n

 <\/p>\n

Do you want to join the PDA as an executive member (non-elected position)?<\/em><\/strong><\/span><\/p>\n

We are always looking for new members to help us organize our events and provide new ideas! Just get in touch with us via\u00a0e-mail<\/a> and\/or get a feel for what we do by joining our next meeting.<\/p>\n

 <\/p>\n

Why you should join the UBC PDA:<\/strong>
\n\u2013 Represent the postdoc community
\n\u2013 Gain leadership and management experience
\n\u2013 Organize professional development, research and networking events
\n\u2013 Interact with big-name academics, advocates, and UBC leadership<\/p>\n<\/div>\n

<\/div>\n
<\/div>\n
\n

________________<\/b><\/p>\n

Roles of the Elected PDA Members:<\/strong><\/span><\/p>\n


\nThe UBC PDA President shall:<\/b><\/p>\n

Act as the public face of the PDA to:<\/p>\n

    \n
  1. Speak on behalf of the PDA at the Postdoctoral Fellows Office\u2019s orientation for new postdocs and wherever appropriate<\/li>\n
  2. Understand the needs of PDA members and ensure equal representation across departments<\/li>\n<\/ol>\n

    Be responsible for meetings of the PDA Executive members to:<\/p>\n

      \n
    1. Set up regular PDA meetings (via doodle poll) and arrange virtual meetings\/ a suitable venue on or off campus<\/li>\n
    2. Chair and set the agenda for meetings<\/li>\n
    3. Ensure proper operation of the meetings<\/li>\n
    4. Take minutes at meetings, or designate a member to do so<\/li>\n
    5. Manage copies of the minutes, agendas, and any other materials<\/li>\n<\/ol>\n

      Be responsible for the execution of decisions by the PDA Executives<\/p>\n

      Lead the Annual General Meeting and PDA Elections<\/p>\n

      Work together with the VP-Communications to:<\/p>\n

        \n
      1. Direct content for communication to members of the UBC postdoc community<\/li>\n
      2. Manage and update the website<\/li>\n
      3. Respond to emails<\/li>\n
      4. Direct the advertisement of PDA events.<\/li>\n<\/ol>\n

        Work together with the VP-External to:<\/p>\n

          \n
        1. Collaborate and communicate with the Canadian Association of Postdoctoral Scholars<\/li>\n
        2. Raise awareness of postdoctoral issues and find avenues of support<\/li>\n
        3. Organize career-focused events for postdocs<\/li>\n<\/ol>\n

          Work together with the VP-Social to create a calendar of social events and ensure a broad outreach.<\/p>\n

          Work together with the VP-Operations to:<\/p>\n

            \n
          1. Liaise effectively with the UBC Postdoctoral Fellows Office and Dean\u2019s Office<\/li>\n
          2. Represent the PDA during meetings with UBC faculty, staff and administrators<\/li>\n
          3. Coordinate the Executive Members of the PDA<\/li>\n
          4. Organize the annual Postdoc Research Day<\/li>\n<\/ol>\n

            Work together with the VP-Finance to:<\/p>\n

              \n
            1. Ensure responsible stewardship over the annual budget when planning events<\/li>\n
            2. Be aware of revenue outflow and inflow<\/li>\n<\/ol>\n

              Work together with the VP-External and all elected and non-elected PDA executive members to ensure that the PDA\u2019s advocacy agenda is driven forward and communicated to the appropriate representatives of the UBC administration. The advocacy\/ outreach includes (but is not limited to) an Equity, Diversity & Inclusion agenda, as well as a discussion about working conditions for postdocs and concerns that postdocs face<\/p>\n

              **President and\/or VP-External may have the opportunity to attend the annual CAPA\/CAPS Meeting or the CSPC meeting.\u00a0<\/i><\/p>\n

              ________________
              \nThe UBC PDA VP-Operations shall:<\/b><\/p>\n

                \n
              1. Organize professional development activities for postdocs together with the VP-External, President and the whole executive team.<\/li>\n
              2. The VP-Operations is in the lead of organizing non-social UBC PDA events for postdocs (such as the annual Postdoc Research Day), with the help of the executive team.<\/li>\n
              3. Attend and participate in meetings of the PDA executive members<\/li>\n
              4. Assist in all PDA executive members plan and ensure smooth running of the organization<\/li>\n
              5. Assist the President and VP-Communications in answering e-mails and updating the PDA\u2019s website<\/li>\n
              6. Perform duties of the President, in the event of absence or illness of the President<\/li>\n
              7. Work with the President, VP-External and VP-Communications to identify and collect job postings of interest for postdocs<\/li>\n<\/ol>\n

                 <\/p>\n

                ________________
                \nThe UBC PDA VP-External shall:<\/b><\/p>\n

                  \n
                1. Raise the voice of UBC postdoctoral fellows at regional and national platforms through participation and dialogues with the\u00a0Canadian Association for Postdoctoral Scholars (CAPS-ACSP)<\/a><\/li>\n
                2. Build and promote alliance with various BC industrial sectors to create opportunities for researchers outside academia. The VP-External is in the lead of organizing career-focused events for postdocs (such as Career Networking Events), with the help of the executive team.<\/li>\n
                3. Work closely together with the SFU (Simon Fraser University) PDA and other trainee-led organizations in the Vancouver area, as well as the UBC Okanagan PDA, to organize joint events and facilitate networking<\/li>\n
                4. Work with CAPS-ACSP to create and sustain dialogue with legislators to acknowledge the role of postdoctoral fellows and research associates to Canadian economy<\/li>\n
                5. Address or raise awareness for issues relevant to postdoctoral fellows and research associates<\/li>\n
                6. Work with the UBC PDA executive team and liaise with its partners<\/li>\n
                7. Work with the President, VP-Operations and VP-Communications to identify and collect job postings of interest for postdocs<\/li>\n<\/ol>\n

                  **President and\/or VP-External may have the opportunity to attend the annual CAPA\/CAPS Meeting or the CSPC meeting.<\/i><\/p>\n<\/div>\n

                   <\/p>\n

                  \n

                  ________________
                  \nThe UBC PDA VP-Communications shall:<\/b><\/p>\n

                    \n
                  1. Be responsible for the development of the communication strategy<\/li>\n
                  2. Manage communication activities that promote, enhance, and protect the PDA\u2019s brand reputation, including running the PDA\u2019s social media accounts, slack community and website<\/li>\n
                  3. Assist the President and VP-Operations in replying to e-mails<\/li>\n
                  4. Responsible for curating and disseminating news items relevant to UBC postdocs in the form of a monthly PDA newsletter, with the help of the President<\/li>\n
                  5. The VP-Communications is in the lead of organizing the annual 3 Minute Postdoc Slam, with the help of the executive team<\/li>\n
                  6. Exercise judgment to prioritize media opportunities, and prepare presentations and other supporting material as needed during events<\/li>\n
                  7. Promote events<\/li>\n
                  8. Support the communications needs of the PDA and the Postdoctoral Fellows Office<\/li>\n
                  9. Work with the President, VP-Operations and VP-External to identify and collect job postings of interest for postdocs<\/li>\n<\/ol>\n

                     <\/p>\n

                    ________________
                    \nThe UBC PDA VP-Social shall:<\/b><\/p>\n

                      \n
                    1. Attend and participate in the three PDFO orientations each year, during which the VP Social shall advertise the PDA to the new postdocs and deliver a short presentation about \u201cGetting to know Vancouver\u201d<\/li>\n
                    2. Lead the planning, advertising and execution of social and networking events for postdocs, including\n
                        \n
                      1. Regular social events (around 1\/month) for the postdoc community (virtual or in-person)<\/li>\n
                      2. The annual Whistler trip (organize to\/from Whistler and reserve accommodation at the UBC lodge or a hostel of choice)<\/li>\n
                      3. Organize the Holiday party (venue reservation and run games e.g. \u201cwhite elephant\u201d)<\/li>\n<\/ol>\n<\/li>\n
                      4. Work with the VP Finance and President to set a budget for the monthly social events<\/li>\n<\/ol>\n

                         <\/p>\n

                        ________________
                        \nThe UBC PDA VP-Finance shall:<\/b><\/p>\n

                          \n
                        1. Draft an annual budget for submission to UBC<\/li>\n
                        2. Oversee correct use and spending of the UBC PDA budget and liaise with the Postdoctoral Fellows Office<\/li>\n
                        3. Maintain up-to-date records pertaining to PDA finances<\/li>\n
                        4. Be responsible for liasing with the PDA\u2019s banking institution and preparing cheques for reimbursements<\/li>\n
                        5. Help organize events (3-Minute Postdoc Slam, Postdoctoral Research Day, seminars in general)<\/li>\n
                        6. Arrange for an annual audit of the PDA finances at the end of the fiscal year<\/li>\n<\/ol>\n

                           <\/p>\n

                          ________________
                          \nThe UBC PDA VP-Equity, Diversity and Inclusion shall:<\/strong><\/p>\n

                            \n
                          1. Call EDI subcommittee meetings<\/li>\n
                          2. Set agenda for the EDI subcommittee meetings<\/li>\n
                          3. Be responsible for the distribution of resources (via Slack, Twitter, Newsletter) in collaboration with VP Communications<\/li>\n
                          4. Relay EDI information from CAPS (Canada Association of Postdoctoral Scholars) and work with CAPS on a national level<\/li>\n
                          5. Oversee and take the lead in planning of EDI-related events<\/li>\n<\/ol>\n<\/div>\n

                             <\/p>\n

                            ________________
                            \nThe UBC PDA VP Wellbeing shall:<\/strong><\/p>\n

                              \n
                            1. Lead the implementation and analysis of wellbeing surveys, organize events, and share important resources<\/li>\n
                            2. Collaborate with UBC Wellbeing to shape initiatives that promote a healthy and supportive environment for Postdocs<\/li>\n<\/ol>\n

                              *Disclaimer: This position is subject to be officially added to the bylaws during the upcoming Annual General Meeting.<\/p>\n","protected":false},"excerpt":{"rendered":"

                              At this\u00a0hybrid\u00a0AGM we will review the 2024-2025 year, talk about PDA operations and elect officers for the 2025-2026 term. Importantly, there will be the opportunity for attendees to learn more about the PDA and to network with other postdocs. All postdocs are invited! When: Monday March 10th, 5:00pm – 6:00pm (6:00 pm onwards in-person social). […]<\/p>\n","protected":false},"author":101509,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[142672,1],"tags":[],"class_list":["post-3525","post","type-post","status-publish","format-standard","hentry","category-agm","category-uncategorized"],"_links":{"self":[{"href":"https:\/\/blogs.ubc.ca\/ubcpda\/wp-json\/wp\/v2\/posts\/3525","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.ubc.ca\/ubcpda\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.ubc.ca\/ubcpda\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.ubc.ca\/ubcpda\/wp-json\/wp\/v2\/users\/101509"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.ubc.ca\/ubcpda\/wp-json\/wp\/v2\/comments?post=3525"}],"version-history":[{"count":1,"href":"https:\/\/blogs.ubc.ca\/ubcpda\/wp-json\/wp\/v2\/posts\/3525\/revisions"}],"predecessor-version":[{"id":3527,"href":"https:\/\/blogs.ubc.ca\/ubcpda\/wp-json\/wp\/v2\/posts\/3525\/revisions\/3527"}],"wp:attachment":[{"href":"https:\/\/blogs.ubc.ca\/ubcpda\/wp-json\/wp\/v2\/media?parent=3525"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.ubc.ca\/ubcpda\/wp-json\/wp\/v2\/categories?post=3525"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.ubc.ca\/ubcpda\/wp-json\/wp\/v2\/tags?post=3525"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}