Sauder Teaching Playbook

Classroom recording

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Learning Services offers several ways to record your classes. Please contact us with your request at help@sauder.ubc.ca. We will get right back to you to collaborate and plan your class.

Zoom

If you wish to Zoom your classroom activities, the steps below will outline what Learning Services can help you with, and what we need from you to make it happen.

  • Let your technician know if you would like your meeting to be recorded.
  • If you have set up the meeting, our technicians will send the subsequent recording to your personalized Zoom folder.
  • Your TAs are expected to manage breakout rooms, participation, and polls, so please add them as co-hosts in Zoom. Learning Services technicians will operate the more technical aspects.
  • When setting up your Zoom room, please add “dl011@sauder.ubc.ca“, “dl013@sauder.ubc.ca“, and “ha043a@sauder.ubc.ca” as additional hosts for our technicians’ use.
  • Your Learning Services technician can spotlight participants on video, should you wish.
  • All media (PowerPoints, videos, images, etc.) used for your class must be sent beforehand.
  • Please let us know in advance what technology you plan to bring, if any – laptop(s), tablets, etc. – so we may have the necessary connectors available.
  • Please arrive early for your first class to discuss you expectations with your technician.
  • Please send a sample production schedule to your technician.

Panopto Recording Service

Another option for classroom recording is the Panopto Recording Service. In Henry Angus building classrooms with recording equipment (i.e., virtually all of them), your class will be automatically recorded based on your name being attached to that room via central scheduling. Below is information on what to expect when you walk into your classroom and where to find the recordings afterwards.

Before and During Your Class

  1. Confirm that the Zoom app is closed on the desktop. An opened Zoom app would block Panopto’s automated recording system.
  2. Make sure to turn on and wear a mic (handheld or lapel) to ensure there is sound in your recording.
  3. Load the media sources you wish to use – room PC, HDMI connection to your laptop, or document camera – to the two screens.
    *Note: whatever is on the screens will be recorded.
  4. Confirm that the computer, or your laptop, is set up and able to use the remote recorder. This means that the Panopto Remote Recorder icon should be visible in the bottom right of the System Tray (click the ^ icon at the bottom right of your screen to access the System Tray).

5. The Panopto icon should have a little red recording dot at the bottom right corner if the automated recording system is working.
*Note: the red recording dot should show up only once your class is scheduled to begin.

6. If the Panopto icon in the System Tray has a yellow exclamation point, the system is not recording. Send a request to help@sauder.ubc.ca so we can remedy this for you.

After Class

After your class, follow the steps below to easily retrieve your recording on Panopto.

  • Login to Panopto from a web browser.
    *Note that this is different than the Panopto Recorder App that some instructors may have already downloaded.
  • Click “Browse” (middle left of the screen) → “UBC Vancouver” → “UBC Sauder School of Business” → “[SXRS] Sauder Automated Recordings”

If you experience difficulties logging into Panopto, please contact help@sauder.ubc.ca for assistance.

You may edit your recording by clicking the pencil icon on the top right of the screen. Before sharing any recordings, change each recording’s permissions. By default, all videos are private. For students to be able to view the video you are uploading, adjust the viewing setting to ‘anyone with the link’. You can then copy the link and share it in one of three ways:

  1. Share the link in Canvas Announcements
  2. Share the link directly in one of your Canvas course modules, or consider creating one Canvas page for all of your course recording links.
  3. Share by embedding your link(s) in any Canvas page.

Below is a video which shows you how to embed your video on any Canvas page.

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