Throughout the completion of the project, our project design was decided through client consultation, and discussions of materials with preliminary drawings with the team during our planning process. During out final planning process, we had final drawings, made changes in design (baskets instead of drawers) and finalized material selection. Also, a safety plan was created prior to construction to be aware of hazards and avoid injuries. Lastly, we constructed then delivered the finished project to Cityreach where Dave welcomed our team enthusiastically.

Poster of our CBEL project at the CIVL 202 poster session

Since the project was for an actual client and not a conceptual project, we were able to implement and learn more project management skills while working on the CBEL project. In the scheduling an design process, the team was very precise in each step where the scheduling was done prior to proceeding with any of our plans. The design process contained many steps from preliminary sketch, confirming design with client, CAD drawing, SketchUp, to the final design. During the budgeting process, the team was very thorough, where we took into account where materials should be bought and checked the price of the materials while taking account of the given initial budget which had to be confirmed with the client. Also in the construction of the project, we were required book a workspace and rent tools beforehand through emails with other professionals. The management of the project and documentation was done very professionally as it would be proceeded in real life projects outside of school.

The completed wardrobe delivered to the Cityreach Care Society Centre

When the wardrobe was delivered to Cityreach, the kids were very interested in the project and couldn’t take their eyes off of it. As expected the functions of the wardrobe were very effective for a after school care centre. Now the kids will have a wardrobe to go to whenever they want to play dress-up instead of small crowded shelves!

Since the last blog post, our team has been hard at work with finalizing the planning and the construction of the wardrobe. The construction process has gone well and the project is near completion, with the group anticipating that we can deliver the wardrobe to CityReach next week.

The following steps have been taken over the past two weeks:

• The group had a brief meeting with Mark Daigle from UBC Plant Operations on Monday, March 11. Mr. Daigle provided valuable insight, and guided the team in the proper direction for the arrangement of the acquisition of tools as well as a work space.
• As planned, members of the team met with Dave from CityReach at Rona on March 13 to pick up the materials. All materials were acquired, and the costing met the anticipated budget.
•  The materials were transported back to campus using the UBC truck, and were stored in a lab in the CEME building.
• Through correspondence with the Civil Lab Director, Mark Rigolo, the group arranged for cuts to the plywood to be made in the Rusty Hut wood shop by the trained technicians. Mr. Rigolo also arranged for a workspace for the group to assemble the project  on Wednesday, March 20.
• On Monday, March 18 some members of the group measured and marked the sheets of plywood in preparation for the cuts to be made prior to Wednesday.
• The group’s safety plan was finalized on the evening of March 18, and copies were distributed to all members. The plan was written as a project specific supplement to the general guidelines presented to the group by Dr. Nesbit. All group members were familiarized with all safety procedures before construction could begin.
• The team met in CEME 1010 on Wednesday morning and assisted the wood shop technicians with carrying the plywood to the Rusty Hut, as well as with making the cuts.
• Using a cordless drill, and hand tools provided by the wood shop, the group proceeded to prepare and assemble the wardrobe in CEME 1010. The process went safely and according to plan, and by the afternoon the wardrobe was assembled with only finishing touches to be done.
• The group decided to arrange for delivery to CityReach on Wednesday, March 27 where small final touches will be made to finish the wardrobe.

The implementation of the construction plan has been successful, and the group is satisfied with the project at its current state. We are all looking forward to applying the final touches and seeing the finished project.

Matt, Matt, Daniel, and Geoff During the Construction Process

As with any construction project, there were a number of aspects that went according to plan, as well as those that required revision and extra attention. The cost and materials estimates were found to be accurate, with few shortages and no excess waste material. The group will likely require 5-10 additional finishing screws and a small tube of wood filler, but otherwise all of the required materials were available on the day of construction. The anticipated plans were also found to work well, as they required fewer cuts, while making the best use of the material. Waste was minimized, and the cut sheets were all exact, with allowances for the overlap of the ¾” material where needed. One aspect of the project that presented some problems was organizing a workspace. UBC is quite congested, and finding a location to store and assemble the project proved to be challenging. The group had hoped to use the competition space in the Engineering Design Centre, but we were told that there would not be adequate space. Fortunately, Mr. Rigolo was able to provide us with a suitable work and storage space as well as a means of acquiring the required tools. The safety plan was also found to be effective as all group members took the plan and the process seriously, with no incidents.

While the group was initially satisfied with the initial plans, a number of changes were made during the construction due to time constraints, or to increase the efficiency of the build or the effectiveness of the project. The group had originally planned to assemble the project at CityReach in order to provide an interactive experience for the children and to demonstrate stages of the construction process to them. Unfortunately, it was decided that the space and tool requirements were too great and it was much more efficient to do the build on campus in the event that any cuts needed to be redone or additional tools were required. We do still hope to organize a meeting with the children to show them the application of some of the finishing touches, or simply to present them with the new wardrobe. The group had also discussed the idea of painting the wardrobe with the help of the students, as another type of interactive experience but, due to time and budgetary constraints, this was found to not be feasible. There were also changes made to the actual design of the project. Firstly, the group decided to remove the drawers from the design and place baskets in the bottom of the wardrobe instead. This was found to be much more time-effective, and less costly. The construction of drawers is precise, and can be labour intensive, which could have proven problematic in our limited schedule. Also, the baskets are removable, so the children will be able to pull them right out of the wardrobe and take them over to their play area. Lastly, the group decided to change the wardrobe’s main material from 5/8” MDF to a ¾” Birch plywood. While the Birch is slightly more expensive ($5/sheet) it was deemed much more suitable for this design. The group worried that the MDF may be too heavy, and that the children may have issues opening and closing the doors of the cabinet. The birch is much lighter and has provided a much easier to handle design. The edges of the plywood also hold screws much better, as MDF is a pressboard product and screws often just pull out if a force is applied. The group also found that the birch plywood also makes for a much more aesthetically appealing product.

As a group, we feel that we can take a number of positive outcomes from this project. These include:

We were able to design and construct a functional wardrobe with hanger space, adjustable shelving, removable baskets, and magnetic doors. This will provide a clean, organized, effective means for CityReach to store their dress-up clothing.

The group gained valuable experience not available in other 2^nd year Civil Engineering courses. We were given a brief introduction to small-scale project management from design, to scheduling, to estimation, to implementation. This is not consistent with the generally technical based courses in the curriculum, and we have appreciated the experience. We were also given hands-on experience with a real construction project.

The group was able to help a non-profit organization that does extensive work within the community. It has been fulfilling to work with such a great program, and to feel as though we have helped to make a difference.

Many thanks to Mark Rigolo and Mark Daigle for their assistance with this project. Their help has been invaluable, and has aided us greatly in the implementation of this project.

The Group with the Nearly Complete Wardrobe

We are now in the process of working on our poster to present in the Civil Design Studio on Monday, and will then complete and present the finished wardrobe to CityReach next Wednesday. The project has been fulfilling thus far, and the entire group is eagerly towards its completion.

Over the past few weeks, our group has been planning and organizing the construction stage of this project and has accomplished the following tasks:

• On February 25, the team met as a group to discuss further plans of action including  where and how to build the wardrobe, incorporating a safety plan, and a timeline for the project
• On February 28, we met with our mentor (Andrew).  He suggested some design changes (including adding baskets at the bottom of our wardrobe instead of drawers), and advised that we produce detailed project documentation (plans, cut sheets, safety plan, budget, schedule, etc.).
• On March 2, some of the team members visited Rona near CityReach and did a detailed analysis of material types, quantities, and costs needed for the wardrobe’s completion (see attached list).
• On March 6, the team had an extensive meeting regarding the final steps needed to successfully complete the project on time.  We decided to use 5/8″ MDF (medium density fibreboard) sheets for the components of the wardrobe as this is a cost-effective and visually pleasing material (see attached image for an example of MDF).
• Over the last week we have put together a rough budget, a materials and tools list, and a preliminary safety plan

MDF material to be used for the Wardrobe
Source: http://forums.peavey.com/viewtopic.php?f=19&t=28901

All this has been done while being in close contact with our client at CityReach, Dave, who has approved our design.

An organizer at CBEL also recently contacted our team for approval to have a photographer take photos of the project being implemented.  He is interested because of the hands-on nature of the construction of the wardrobe.

Here is a list of expected tasks and completion dates for the next couple weeks:

• Over the next week, we will draw up a detailed CAD drawing of the wardrobe with dimensions and material types and sizes.  Also, the budget, safety plan, and construction plan will be finalized.
• March 13 @ 11AM – the team will meet Dave at Rona to procure all necessary materials.  We plan to use the UBC van and take the materials back to store in the Engineering Design Centre.
• After getting the materials and finalizing the plans, we will proceed to construct most probably using the Rusty Hut and Civil Workshop at UBC.  We are also in discussion with a Plant Operations volunteer who may help out with the construction.

At this stage, the following current responsibilities have been assigned to the team members:

• Daniel – safety plan and continued contact with our mentor
• Geoff – make sure the UBC van is available to be taken on March 13 to Rona
• Matt Van Goor – budget and materials and tools list, construction plan
• Matt Kolec – draw the plans in CAD
• Angelica – project documentation
• Gerald – contact the client about changes and upcoming plans

We very much look forward to actually constructing the wardrobe for City Reach in the next couple weeks, and realize the the keys to success are detailed planning and taking care to be safe and accurate in the construction.

Last week the wardrobe team had a meeting to begin putting ideas together for the design of the wardrobe. Working with the space constraints of a 4’ wide by 5’high frame, the team came up with two conceptual drawings. The picture below shows both designs.

The first design labelled 1 consists of adjustable shelving on the right side, whereas the second design labelled 2 consists of a 1’ high by 4’ wide shelf on the top. The first design allows for greater versatility with shelving options based on the size of objects to be stored, and also enables the children to easily reach objects stored. Both options have drawers on the bottom that are 2’ feet wide and 1’ high.

We presented our client with both design options and asked him to choose which option he would like better. Dave chose the first option with the vertical adjustable shelving on the right side of the wardrobe. We will proceed to optimize the material costs for this design during our next meeting.

After reading break, our team will head to Rona to decide on which materials would be the best to use for the wardrobe that are within our budget. We will mainly be looking at quality and appearance of wood material, as well as extra materials such as drawer handles and screws.

The next step into the timeline for completion of the project will be to figure out when and where we will fabricate and assemble the pieces of the wardrobe. Afterwards, if time and budget permits, we may paint or varnish the wardrobe together with the kids from CityReach.

CityReach Care Society is a non-profit organization that enables ‘’children, youth and families to develop and grow, both as individuals and as a community, through programs and activities offered in a safe caring environment.” They value working together with other volunteers, agencies and organizations to achieve a common goal. This time, we will join this organization by designing and building a wardrobe.

CityReach Day Care provides costumes to children for recreational purposes. Nevertheless, they do not have an adequate place to store these costumes. That’s why the client proposed the idea to build a wardrobe instead of our original plan of a sandbox.

On January 30, we met the client, Dave McManus, for the first time to discuss the details and expectations regarding the new project. Additionally, we also visited CityReach Day Care where the wardrobe will be located. The Day Care welcomes children from 7am to 9am and 3:30pm to 6pm.

Due to a sudden change of plans, we have no specific measurements of the wardrobe yet. Because of this, we were given the opportunity to create our own design for the wardrobe but the client has required us to include certain specifications. These specifications are described as follows:

1.  Must fit regular size hangers.

2. Must be an appropriate height that is accessible to children from 5 to 11 years old.

3.  Must include doors, preferably hinge doors but we were given the option to choose.

4.  Must be sturdy to avoid unpredictable situations.

The client also suggested that we include a shelf on the top, drawers underneath and hooks on the side. In the space that we are required to construct the wardrobe there is an existing shelf and a whiteboard. We were given the option to remove the self and relocate the whiteboard.

Dave proposed the idea to build the wardrobe on site so we can interact with the kids and enjoy the day together. We don’t have a schedule set as of now but we will inform you later. To get started with the project, we started looking at other designs and drawing rough sketches.

From left to right: Geoff Krahn , Daniel Sohn, Matt Kolec, Dave McManus, Gerald Epp, Matt Van Goor

Our community based experiential learning project (CBEL) involves designing and building of a wardrobe closet for the storage of dress-up clothes for the City Reach Care Society. This project has been changed from the original plan of a sandbox at request of the client, Dave McManus. The details of the project are unsure as the client is still trying to figure the new design after the change from the sandbox. This gives an opportunity to have a larger leadership role in the design process, as things are very tentative. Our group is very excited about the project and look forward to working together with our client.

The group that will be working on this project are all second year Civil Engineering students at UBC.  Our mentor is Andrew Chutskoff.

From left to right:

Matt Kolec (Leader/Organizer)
Matt Van Goor (Document Manager)
Angelica Wong (Secretary)
Gerald Epp (Client Liaison)
Geoff Krahn (Blogger)
Daniel Sohn (Mentor Liaison) – not shown

Our client is CityReach Care Society (http://www.cityreach.org/), based in East Vancouver. Among other community activities, CityReach runs a Food Bank, Food Kitchen, and an Out of School Care program. Their vision is to “help families and individuals in our community prosper in all areas of life.”

Our project is for their Out of School Care program that supports children (ages 5 to 12). Through day camps and weekly clubs at City Reach’s Warehouse facility, the kids are encouraged to cultivate life skills and talents and to mature as individuals.

We look forward to meeting with our client in the coming week. We will be able to work together with him in order to develop a more concrete plan for the project.