Date: 8^th February 2019

Location: Grieg Lab, iSchool

Agenda:

• Voting on New Officers:
  • Secretary– takes meeting notes & updates them to our Slack
  • Social Media Manager– creates Facebook events & posts scholarship opportunities
  • Multimedia Specialist– organises AV support for our events & takes photos
  • Webmaster– updates our website
• Successors to Outgoing Officers:
  • Treasurer– monitors club funds & arranges for reimbursements
• Planning the Scholarship Workshop (Free Pizza!)
• Scavenger Hunt [?] and YAACS
• Planning the next Behind the Scenes Event – possibly with Rebecca Dowson, Digital Scholarship Librarian @ SFU

Attendees:

Alvionne, Sophie, Eiman, Lindsey, Nanxi, Kellan, Victoria, Lindsey

Overview of positions available, the following people have been nominated and approved for positions:

Social media – Lindsey Bennett

Multimedia Specialist – Nanxi

Secretary – Reese Irwin

Webmaster – Eiman

Treasurer – Eric (or possibly Lindsey). Alvionne to email Eric to confirm.

Will need Treasury details to be passed over, Kellan advises it’s fairly straightforward.

Scholarship Workshop

Group session on how to apply for scholarships (ALA and otherwise). Maybe get previous students to give advice on the process. How to find funding and complete grant applications. Consider ALA deadlines are mostly March can we get it done before then? Include iSchool scholarships as well as ALA offerings.

Date chosen: Wednesday 6^th March at 5pm.

Action needed:

• Find our experts (Alvionne ask Peter, Sophie ask Kevin)
• Book a space
• Promote
• Google form
• Dietary requirements & order pizza

Scavenger Hunt – YAACS coordinator not available. Suggested move to September. Group approved move to September to tie in with new cohort start, have a social event announcing winner. Mention of need to budget for prizes, (previously had framed drawing from Kathy Schumaker).

Behind the Scenes at the Library – First event was a success. Second speaker as gone quiet. Victoria may be able to ask digitization department. Bribe with scones! Anyone else is welcome to mention to contacts. Alvionne will speak Dean Giustini, Sophie will contact Richard Arias-Hernandez.

Open question from Victoria (as LASSA) – what do ALA do to support the club. Response: not aware of any financial support, mostly information provided via listserve.