As we are entering the final stage of our project, finalizations are being made to the budget and the proposal of our design has been completed. Our team will be going to the Richmond Food Bank with the other CBEL group to present our proposal to the client. Michael has drafted a timeline on Microsoft Project with a list of tasks to be completed by all members, as well as the expected completion time for each task.

Delegation of Tasks

• Sebastian places a phone call to the Richmond Food Bank to decide on a time for our team to meet up with the client.

• All members are to brainstorm ideas to address the problem raised by our client

• Michael prints out a rough draft of the floor plan at the Food Bank for everyone to fill in the pertinent details

• Jeffrey and Sebastian start on the Powerpoint presentation

• Riley begins a SketchUp Model of the proposed design

• Michael compiles a cost analysis to be presented to the client on Excel

• Chi Yan and Sadaf begin and complete blog post 2, 3, and 4 on Google Docs

• All members contribute to making the poster for the poster session on the 31st of March by completing their individual write-ups.

• Chi Yan and Sadaf will begin and complete the final blog entry for the blog.

 

• Meeting minutes are recorded by Riley and Chi Yan and will be distributed to the team after each meeting

 

Cost Analysis

The expected cost of implementing the design is roughly shown as below:

 

Two sets of cost breakdown are provided. The only difference is the type of storage tote used. The rolling tote is more practical but it will be more expensive. The decision falls on the client as to which type of tote they want as their budget is limited and they will be paying for the costs of our proposal.

Non-monetary Costs

There are also non-monetary costs associated with our proposal. It will take about several hours to completely move all the shelves that are in the current setup of the food bank by the labourers involved.

 

Risk Assessment

As heavy objects and furniture will be moved around, there is a medium likelihood for injuries to occur to the persons involved. Working in a small area may also reduce hazard perception.

 

Safety Plan

A safety plan was initially not required for this project since the scope of our project is confined to the design of the wellness center. In addition, there will be no on-site activities by our design team as the Richmond Food Bank will be responsible for executing the plan. However, since our team is considering assisting with the implementation of the proposed layout, extra caution should be taken for all persons involved to avoid any injuries from transporting heavy shelves and objects. Wearing closed toe shoes and avoiding the wear of loose articles of clothes will reduce the risk of injury in case clothing gets caught onto objects. Workers must also be alert of his or her surroundings at all times to avoid tripping over objects that may be on the ground, and watch out for the workers at the Richmond Food Bank.

 

Resources

We used Sketchup to design a 3D model for our proposal. AutoCad was used to make the Richmond Food Bank floor plans. In addition, Microsoft Project was used to create the project timeline. Much of the equipment will be reused as the food bank has most of the furniture needed for our design.

 

Indicators of Project Success

If the plan is successful in its implementation, it is projected that the bottleneck near the entrance by the wellness center should be gone. This will allow a greater amount of food bank users visiting the wellness centre to learn of opportunities along with other services that are offered to them. In addition, finding information should become relatively easier for clients of the food bank.