3.1 Memorandum to Evan Crisp Nov.8

     Memorandum to Evan Crisp

To: Evan Crisp

From: Darius Zhang, ENGL 301 Student

Date: November 8, 2021

Subject: Best Professional Email Writing Practices: Writing with You Attitude

Introduction

Here’s the memo you requested on writing email messages to professors. These principles result in more professional-looking emails.

Tips for writing effective email messages: 

Effective writers follow these guidelines:

–Format & Style:

1. Include an informative but concise subject line.
2. Address the receiver appropriately.
3. Begin the email with a greeting.
4. Adding a short introduction explaining who is writing the email, and the reason for writing it.
5. End the email by thanking the reader for taking the time to read this email, it is a way of showing appreciation and respect.

–Tone:

1. Avoid using the pronoun “You” throughout the email.
2. Eliminate any abbreviation because abbreviation indicates a

   disrespectful tone.

3. Delete unnecessary lines such as “P.S xxxx”.

—Content

1. Make the content about the reader, not the sender.
2. When asking for help, always use phrases that demonstrate one’s appreciation.

Conclusion:

Following these tips can help you to communicate with professors in a professional manner. If you have further questions, please feel free to contact me again at : Dariuszhang123@gmail.com.