Memorandum
Date: November 7, 2021
To: Evan Crisp, UBC Undergraduate Student
From: Noah Saini
Subject: Best Practices for Emailing Professors
Introduction
Thank you for reaching out and asking for tips to create effective emails for UBC professors. In the list below, there are suggestions that are useful for the aforementioned email type. These recommendations will assist in the acceptance of the course request.
Suggestions:
- Avoiding the use of the word “you” will improve the chances of the reader recieving the message in a positive manner.
- Additionally, use an informative subject line that is brief and informs the professor of the email’s topic.
- It is important to note the class’ specific number and section in the subject line.
- When starting an email, greet the professor by stating their last name and professional title (ex. Dr., Professor).
- Mentioning a student number at the end of the email near the writer’s name provides authenticity and (sometimes) required insight.
- Focusing on saying “I”, “me”, or “myself” instead of oneself will improve the way the reader interprets the message.
- Choosing to maintain a respectful tone will improve the chances of the writer being understood.
- Rereading the email once it is complete can ensure perfect grammar and spelling.
- At the end of the email, thank the professor for their consideration.
- Politely explain why the course is beneficial.
- When signing off, mention “Sincerely,” and then state the writer’s full name below.
- If possible, keep the email concise and only mention essential details.
Every student should have significant respect for their professors, regardless of the scenario. As a result of utilizing professional writing methods, progress can be made. If you have any questions or concerns, please reach me at noahsaini@live.ca or inquire with other ENGL 301 classmates if that is more suitable. Good luck with the upcoming semester.
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