Assignment 3:1 – Memorandum to Evan Crisp

MEMORANDUM

To:                   Evan Crisp, prospective ENGL 301 Student

From:              Daniel Tsui, ENGL 301 Student

Date:               November 7, 2021

Subject:          Tips for Writing Emails in a Professional and Effective Manner

Hello Evan,

I have read through your email and have compiled a list of suggestions below for best practices when communicating to a professor.  It is imperative to write an email that is both professional and cordial especially when you are asking for favours and or help.

Suggestions for professional emails:

• Include an appropriate subject header for your email briefly describing your issue (i.e. Requesting to be registered in ENGL 301 Section XXX – Evan Crisp). This will ensure that your email is not treated as spam.
• Use your university provided student email to send requests to professors as it may be treated for junk otherwise.
• Address your email with the appropriate title and name (i.e. Dear Professor Lambert).
• Ensure the text breaks of your email is formatted correctly and not at random spots.
• Appropriate wording is needed to show your utmost respect for the receiver of the email as you are asking for a favour.
• Avoid demanding a specific timeframe from the receiver on when to reply you.
• Eliminate use of personal matters in this email that may affect your attitude towards this request (e.g. Mexico and beach).
• Eliminate use of acronyms within the email (e.g. asap, ttfn).
• Ending your message with an appropriate closing line along with your full name and student number.

Writing a professional and cordial email is critical to getting a response in a timely manner. Following these tips should help you write better emails with utmost respect to the receiver of the email. If you have any questions, please email me.

All the best,

Daniel