MEMO to Evan Crisp

MEMORANDUM

To: Evan Crisp, Student
From: Zoe Maika, ENGL 301 Student
Date: November 8, 2021
Subject: Best Practices for Writing an Email to a Professor Seeking to be Added to a Full Course

Hello Evan,

Here is the memo you requested on writing an email to a professor. The following practices will result in a more professional-looking email and will maximize the likelihood of getting a response.

• Using your student email address will immediately show the professor who is emailing and avoids being falsely labeled as spam due to an unfamiliar email address
• Putting the course number and reason for emailing in the subject line of the email is important so the professor can see what the email is about and that a response is required
• Proper grammar and spelling avoid coming across as careless or sloppy
• Beginning the email with a polite greeting such as “Dear Professor Lambert” and ending with a positive closing remark such as “Kind Regards” demonstrates respect and professionalism
• Leaving out unnecessary personal details, such as future plans, will keep the email brief and focus on the goal of getting into the course
• Ending the email with your full name and student number is professional and informative, telling the professor the information needed to add you to the course if warranted

Following these best practices will surely help you in getting a response from the professor. I hope you find my suggestions helpful. Please don’t hesitate to contact me if you have any questions.