MEMORANDUM
To: Evan Crisp
From: Helene Tran
Date: November 8, 2021
Subject: Writing Effective E-mail Messages
Below are some suggestions complied to help achieve effective yet professional communication with Professor Lambert:
- Using a work or school email address will help the professor to identify your email as a reliable source. Having a professional email address will also be less likely to be filtered out as spam.
- Addressing recipients by their name and title, such as Professor or Dr., establishes a professional and respectful tone
- A clear and concise subject line with the course number will allow the professor to easily understand the purpose for the email
- Similarly, providing a brief introduction of yourself will also allow the professor to better understand the intent of the email
- Showing an interest in the course by highlighting the ways in which the course would benefit your educational and career goals will help to persuade the professor
- Maintaining a professional and courteous tone throughout the email is imperative when making a request from the professor. This also includes omitting slang and jargon such as “ttfn”
- Closing the email by expressing appreciation towards the professor is a courteous gesture and provides an effective final impression
- Consider excluding personal details such as vacation plans. This allows the email to be concise and the subject matter focused
- Signing the email with your full name and student number or with a signature block is professional and supplies the professor with necessary information
Email is an essential communication tool. Please consider using these suggestions in your subsequent communication with Professor Lambert and if you have any questions, please feel free to email me at helenet@student.ubc.ca.
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