It seems that the main problem is to organise communications in an organised manner. I would put a policy:
1. I need a 1 week minimum to reply to emails or blog posts, tweets…etc.
2. Webinars will be hosted weekly for 2 hours on Friday 12:00PM EST (It works for most of times zones)
3. Posted questions or problems must be accompanied with a proposed solution
I recommend using the free online webinar service: www.bigbluebutton.com