In Unit 3, I wrote a memorandum to Evan Crisp with a demonstration of YOU-attitude. I also completed a formal report draft by researching, organizing, and writing the report on Recommendation for Placing a Clothing Donation Bin at the UBC Bus Loop. Finally, I peer-reviewed Han Li’s formal report draft, and I am currently reflecting on the review and working on my final report.
Evan Crisp You-Attitude
You-attitude allowed me to write and let the reader know or feel like I am looking at the situation from their perspective. It made me realize the importance of emphasizing the readers rather than myself. Writing with this style will help accomplish the paper’s purpose and create a positive outcome even in a difficult situation.
Formal Report Draft
The formal report draft consists of three parts: research and collection, organizing the data, and putting it together to write the report.
Research and Collection of Data
The data collection was time-consuming and was not as easy as I expected since I encountered problems with posting the survey. I started by requesting to join UBC groups on Facebook; however, I still have not successfully entered them and have not posted in those groups. Then I decided to post on a Reddit group since it is a popular platform that many UBC students and staffs use; however, I did not have an ethics board number for the project, so my post was not approved. Luckily, I successfully posted the survey link on a UBC student group chat and a BCS Facebook group and managed to collect a total of 30 responses. Although this is a small sample size, I was able to use the data gathered for my report. In addition to the survey, I gathered evidence from the residences’ sorting areas. The process was quite tricky since I was unfamiliar with the locations and mapping of the residences. Finally, I gathered information from online websites and resources to support my report. Even though much of the information on the clothing donation bin was negative, I managed to find positive information that supported my paper.
Organizing Data and Report
After researching and collecting the data, I organized and created graphs for the questions. Then I used the outline I wrote in unit 2 as a template and started to organize the different sections of my report. When organizing the data, I collected according to the outline, and I realized that there were sections that I was missing and sections that I could change.
Writing the Report
The last step of the formal report draft was to write out the report. The biggest challenge I had was that I always had to keep in mind the attitude I was writing in and the tenses of verbs and pronouns I use. It was not easy since I also had to focus on the presentation of the data and the flow of the whole paper. Luckily, the tips from the professor, the textbook and my outline helped a lot during this process.
Peer Review
This third peer review was for Han from my Writing Team. I have not peer-reviewed her work before and reviewing her work this time was beneficial. Han’s report was similar to mine, but instead of placing a clothing donation bin, her report recommended enhancing the safety protection for on-campus dining at UBC. Overall, her report was professional and had a well-written introduction that describes the report’s background information. From peer-reviewing her report, I noticed that my report could improve by adding a figure section in the table of content. I also received a peer-review from Han and learned that the report was missing important information such as the own scope I listed and needed improvements for my report styling and MLA citations. The suggestions were constructive and made me realize how careless I was to leave out important information.
In conclusion, I did my best to improve my weakness by writing with more details and was able to construct a good memorandum to Evan Crisp, write my report draft and complete a detailed peer-review for Han. In addition, I realized the importance of time management having enough time for each step of a report. Finally, I look forward to writing the final recommendation report by improving my draft according to Han’s suggestion and learning more writing skills in unit 4.
Formal Report Draft: ENGL 301 – Lucy Li Final Report Draft