Graduating Project (Faculty Supervisors)

MFRE GRADUATING PROJECT TIMELINES FOR FACULTY SUPERVISORS (May to August 2026)

TIMING	ROLE DESCRIPTION	INITIATED BY:
April 27 - May 1	Initial Meeting with Student (Get to Know your Student and Plan the Start-up)	Faculty Supervisor
May 5, 7, 12, 14	Start-up Meeting with Student, Site Supervisor, Faculty Supervisor and Project Support	Student
May 7 - 20	Provide Feedback on Project Plan (due May 20).	Student
May 20 - 27	Provide Input and Feedback Gantt Chart (due May 27).	Student
June 3, July 3, Aug 3	Complete Project Progress Check-in Survey	MFRE Pgm
June 9 - 10	Attend or Provide Input for Mid-Stream Assessment	MFRE Pgm
Early July	Check-in and Meet with Site Supervisor	Faculty Supervisor
August 6 - 12	Provide Feedback on Deliverables (Students will send near-final deliverables to you on August 5	Student
August 21	Attend Graduating Project Showcase (UBC-V)	MFRE Pgm
August 18 - 21	Sign-off on Final Deliverables so they can be provided to Site Supervisors (Students will send final deliverables on August 17)	Student
August 25	Provide Final Grade for Student Process and Deliverables	MFRE Pgm

GRADUATING PROJECT DOCUMENTS FOR FACULTY SUPERVISORS

Faculty Supervisor Kickoff Meeting (April 23):

Information Hubs that Students Access:

MFRE Student Portal (password MFRE2026) – Main information hub for all things Graduating project
MFRE Weekly Schedule – A calendar view of all Graduating Project activities, which also includes professional development workshops
Graduating Project Descriptions (password MFRE2026) – FYI

Participant Guidelines:

Project Plan Templates:

Project Plan Template pdf
- Includes Context, Objectives, Deliverables, Data, Project Approach, Risks, Professional Development, and Use of AI, and Confidentiality sections.
- Please be mindful about Use of AI (what’s allowed and not allowed) for the Graduating Projects.
- Please work with the student and provide feedback so they can write a detailed, robust and realistic project plan. Project Plan is due May 20, 2026.
- After you approve the Project Plan, students can send it to the Site Supervisor.
Gantt Chart Template.xls
- We ask students to develop their Gantt Chart just after the Project Plan so they can (hopefully) better estimate the duration for tasks. Gantt Chart is due May 27, 2026.
- Please support students to develop a realistic Gantt Chart. This can be treated as an internal document (FS/MFRE) unless the Site Supervisor would benefit from it too.
- *If the excel file does not download, please email Janelle for a copy (sometimes it works, sometimes it doesn’t).

Communicating with Students:

Please use email (not Canvas) to communicate and share documents with Students, Site Supervisors and MFRE Program this summer. Please use Students’ UBC email address to comply with UBC FIPPA policy.
Faculty Supervisors will not have access to Canvas because it’s not required.

You’re Invited – Mid-Stream Assessments (June 9 and 10, 2026):

Faculty Supervisors are invited to attend their Student’s mid-stream assessments on Zoom (10-15 mins per student). The MFRE Program will be asking each Student questions to gauge progress.
Mid-Stream Schedule and Zoom link here: https://docs.google.com/spreadsheets/d/1zem2I3Jw8w7tsh-DVwFJE3OEUGr_Jmi6-H-r5XcCOJo/edit?usp=sharing
- Tab: Mid-Stream Schedule June 9 and 10

You’re Invited – Final Graduating Project Showcase (August 21, 2026):

In UBC-V Campus, 9:30am to 5pm (final schedule will be developed in early August)
The event will include current MFRE students, Faculty Supervisors, Site Supervisors, MFRE Team, and UBC / LFS Community members. We hope you can make it!!

Final Grades:

Final Deliverables and Project Process Grading Rubric – deadline August 25, 2026
- Use this rubric to assign grades for the Student’s end-of-term Deliverables and Project Professionalism.
- The MFRE Program will email you in late August to provide the final grade.

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