Graduating Project (Faculty Supervisors)

MFRE GRADUATING PROJECT TIMELINES FOR FACULTY SUPERVISORS (May to August 2025)

TIMING	ROLE DESCRIPTION	INITIATED BY:
April 28 - May 2	Initial Meeting with Student (Get to Know your Student and Plan the Start-up)	Faculty Supervisor
May 5 - 9	Start-up Meeting with Student, Site Supervisor, Faculty Supervisor and Project Support	Student
May 9 - 21	Provide Input and Feedback on Project Plan (May 21 is Project Plan Deadline)	Student
June 4, July 4, August 5	Complete Project Progress Check-in Survey	MFRE Pgm
June 12 - 13	Attend or Provide Input for Mid-Stream Assessment	MFRE Pgm
Early July	Check-in and Meet with Site Supervisor	Faculty Supervisor
August 8 - 15	Provide Feedback on Deliverables & Request Additional Support if required (Students will send deliverables to you on August 7)	Student
August 14	Attend Graduating Project Showcase (UBC-V)	MFRE Pgm
August 18 - 22	Sign-off on Final Deliverables so they can be provided to Site Supervisors (Students will send final deliverables on August 18)	Student
August 27	Provide Final Grade for Student Process and Deliverables	MFRE Pgm

GRADUATING PROJECT DOCUMENTS FOR FACULTY SUPERVISORS

Faculty Supervisor Kickoff Meeting (April 22):

Participant Guidelines:

Information Hubs that Students Access:

MFRE Student Portal (password MFRE2025) – Includes all required actions, instructions, templates, deadlines and details regarding the Graduating Project.
MFRE Weekly Schedule – A calendar view of all Graduating Project activities, which also includes professional development workshops.

Project Plan Templates:

Project Plan Template.doc
- Includes Context, Objectives, Deliverables, Data, Project Approach, Risks, Professional Development, and (NEW!) Use of AI, and Confidentiality sections.
- Please be mindful about Use of AI (what’s allowed and not allowed) for the Graduating Projects.
- Please work with the student and provide feedback so they can write a detailed, robust and realistic project plan. Project Plan is due May 21, 2025.
- After you approve the Project Plan, students can send it to the Site Supervisor.
Gantt Chart Template.xls
- We ask students to develop their Gantt Chart just before the mid-stream assessment. They will submit this to the MFRE Program by June 6.
- The Gantt Chart is not part of the initial Project Plan because historically, we’ve found that students find it hard to identify their tasks and estimate the work when the project just started.
- To minimize your workload, you do not need to review their Gantt Chart. However, if you’d like to work with them on this, please feel free to connect with the student.

Communicating with Students:

Please communicate with Students, Site Supervisors and MFRE Program via email this summer (including document sharing).
Faculty Supervisors will not have access to Canvas because it’s not required.

You’re Invited – Mid-Stream Assessments (June 12 and 13, 2025):

Faculty Supervisors are invited to attend their Student’s mid-stream assessments on Zoom (10-15 mins per student). The MFRE Program will be asking each Student questions to gauge progress.
Mid-stream Schedule link here
Mid-stream Zoom link: https://ubc.zoom.us/j/63060377950?pwd=4pXGX8PgpKdU3jcN3tMaynK5Rb2R2v.1
- Meeting ID: 630 6037 7950
- Passcode: 2025

You’re Invited – Final Graduating Project Showcase (August 14, 2025):

In UBC-V Campus, 9:30am to 5pm (final schedule will be developed in early August)
The event will include current MFRE students, Faculty Supervisors, Site Supervisors, MFRE Team, and UBC / LFS Community members. We hope you can make it!!

Grading Rubric and Final Grades:

Final Deliverables and Project Process Grading Rubric – deadline August 27, 2025.
- Use this for assigning the grade for the Student’s end-of-term Deliverables and Project Process.
- The MFRE Program will email you in late August to provide the final grade.

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