ALA Meeting Minutes: October 15, 2013

Oct15 2013_ALA Minutes

Trail Room, 1:00pm

Attendees:

Anna Ferri, Matthew Murray, Eka Grguric, Carolyn Heine, Kaylin, Amanda Wanner, Hedda Monaghan, Monica Swamiraj, Nicole Askin, Matthew

Agenda:

1. Change to the ALA @ UBC Constitution
   1. Motion passed with a majority approval (40/79)
   2. Members are now “encouraged” to be ALA members
   3. T-shirt Order Status
      1. T-shirts are off to be printed
      2. $14.35 per shirt, ALA will cover $1.35 per shirt and the three free shirts (to Eric, Caroline, and our Bellingham contact)
      3. Alyssa gave ALA@UBC full permission to use her logo however we like
      4. ETA to Bellingham: October 28^th
      5. Task: Arrange to collect money and distribute shirts

i.      We will need ALA members to help with this (sit in lounge)

1. Accreditation Review Panel Luncheon
   1. Monday October 21^st at 12:00pm
   2. Eventbrite sign up
   3. All chairs have been invited to meet with the review panel at 11:45pm
   4. LASSA sponsored All Chairs Meeting
      1. Last Thursday, October 10
      2. Hoping to make this a once a semester event
      3. Spring panel on publication and distribution

i.      Hopeful collaboration with BCLA/CLA

1. Calendar is EXTREMELY helpful (studentsatslais.weebly.com)

i.      Matthew will pass off the torch to another student

1. Treasurer’s Report
   1. $723.62 in the budget
   2. $250 to donate a small library to One to One Charity

i.      Donation includes the $100 made from last spring’s Freedom to Week bake sale

1. About 20 dollars to reimburse Anna for food items for ALA Roundup
2. We have been approached by LASSA to provide a monetary sponsorship for the Halloween Event (Oct 30)

i.      We will donate $100.00 to start. If LASSA is desperate for more, we will donate up to an additional $50.00

1. Motion approved
2. Wikipedia Loves Libraries Event
   1. Next Tuesday, October 24 in the Terrace Lab
   2. Task: Advertisement of the event

i.      Outside departments (Education department, English department, libraries)

ii.      Eka will develop a poster from the digital sign

iii.      Volunteers to put up posters

iv.      Central repository for WLL to add our event to

1. The workshop will run from 12pm-1pm with an open lab from 1pm-2pm (for questions and practice)
2. Upcoming Events
   1. White Elephant Book Exchange

i.      Task: advertisement and organizing a possible bake sale

ii.      Set a date: 27^th of November

1. Executive Elections

i.      Two open positions: chair and treasurer

ii.      Matthew (and possibly Eka) will be doing co-op at UBC and may be able to continue their executive duties

1. ALA Student to Staff Program

i.      Essay contest for ALA Conference travel scholarship

ii.      Scholarship covers room, food stipend, and cost of conference

iii.      Essays need to be submitted before December 1

1. Scholarships basically offered on a first come, first serve basis
2. Student must be committed to going to ALA
3. Next Meeting
   1. November 5, Trail Room