ALA Meeting

ALA-Meeting-October10

Date: October 10, 2018

Time: 5:00 PM

Place: Trail Room

Members Present: Lisa, Erin, Kellen, Alvionne, Sophie, Lindsey, Rhiannon (YAACS)

Regrets (excused): Lara, Claire, Lucas, Rachel, Janet

Last Meeting: September 19, 2018
Minutes Approved: Yes

Meeting Agenda:

Call for expressions of interest in Executive positions

• Alvionne will take over as Co-Chair in January and will shadow the co-chair role this term.
• Sophie will be the new Social Media Coordinator.
• Janet will be the new ALA Student Club Outreach Coordinator (expressed interest through email)

Discussion of events

1. Scavenger Hunt

• YAACS will partner with ALA for scavenger hunt again.
• Scavenger hunt will be on campus to give students a chance to get to know UBC & campus libraries.
• Will plan for January. Aim to have clues written by December.
• Erin & Lisa will make shared Google Doc with different categories (libraries and IKBLC) to create list of clues.
• Want to have variety of difficulties for clues, with different points and prize levels.
• Sophie offered to look at scavenger hunt she’d previously planned for ideas.

1. Branch opening/brunch debrief

• Overall went well, but realized it might be hard for people to join events if we don’t have obvious way to identify that we’re ALA@UBC.
• Could have buttons to identify us (education library might have button maker).
• Sophie will look into setting up a virtual number so ALA@UBC can send text reminders to people instead of just using email.

1. October event

• Button making! Will need button machine and materials.
• Plan for the end of October (maybe week of the 24th), not on a Wednesday.
• Erin & Lisa will create a Doodle poll this weekend to finalize time/date.

1. ALA Midwinter

• Interest within ALA@UBC but want to gather interest from others.
• Make announcements in classes and invite people to an event to discuss it (same time as button-making).
• Will makes posts on social media to get people interested (Sophie will make an ALA@UBC facebook page).
• Possibility of subsidizing related fees (note: fees are $120 for ALA members, $125 starting in November).

1. Roundtable

• Not enough time to organize for this term. Postpone until end of next term and start planning process now.
• Should look into talking to a UBC librarian: maybe they can help with planning or suggest UBC library employees who could participate.
• Erin & Lisa will talk to Richard.

Discussion of solutions for disseminating information to new iSchool students

• ALA@UBC will create a shared Google Doc to gather advice for students (similar to course doc on SLAIS Social Page).
• Will have a Q&A section.

Other

• Erin & Lisa will get new Exec members access to ALA Google Drive.

Next meeting

• Will decide by Doodle poll.

Meeting Adjourned: 5:55 pm

ALA@UBC Meeting

ALA-meeting-september19

Date: September 19, 2018

Time: 5:00 PM

Place: Trail Room

In attendance:

Executive Members Present:

Lisa Zhu (Co-president), Erin Flynn (Co-president), Lucas Hill (Secretary), Kellen Malek (Treasurer)

Fellow Students:

Claire, Sophie, Jenna, Yvette, Charlie, Olivia, Sadaf, Zoey, Sarah, Luce, Nicole

Regrets (excused):

Rachel McRory (Webmaster/Communications Officer)

Absent:

Last Meeting: March 1st, 2018
Minutes Approved: Yes

Meeting Agenda:

1. Introduction to new SLAIS Students
2. Introduction to ALA@UBC
3. 1. The ALA@UBC is an accredited ALA Student Club, which serves to broaden the recognition of ALA membership and the advantages of said membership. The dissolution of the CLA in 2016 has emphasized the importance of the ALA.
   2. There are many roundtables and divisions that are available for members and non-members of the ALA to take part which can be found here: http://www.ala.org/aboutala/rts
   3. ALA Student Membership is C$44 and can be done here: https://ec.ala.org/membership/renew/login
   4. Benefits of ALA membership include scholarships (usually within the first ¾ of your degree), monthly professional emails, round table memberships, log-in resources, online courses, streamable webinars, etc.

3. Executive Member Positions Available

There are executive membership positions and co-positions available. The ALA@UBC would like to have a Social Media Coordinator for Twitter. The ALA@UBC Twitter can be found here: https://twitter.com/ubcALA. We would also like an Events Coordinator who can do bookings and help to formally plan events. Also, we would like an ALA Student Club Outreach Coordinator, who would be responsible for interacting and communicating with other ALA Student clubs in Canada and the US. We have previously don exchanges with the University of Washington, and would like to do more. Feel free to email an executive member if you would like to express interest.

4. Social Events

We would like to do Social Events every month, especially ones with more academic themes.

1. Movie Nights: A screening of the documentary Ex Libris, focusing on the New York Public Library
2. Roundtable/Panel: There has been interest expressed in having a more academic panel involving outside community members
3. ALA Midwinter Conference – Jan. 25-29
   Due to the geographic proximity of the event, many have expressed interest in attending as a group. We could easily get preferential rates on a train journey with a group of over 20.
4. VPL Grand Opening – September 29th at 10:00am
   Some executive members will be attending the Vancouver Public Libraries Grand Opening of the rooftop garden and upper floors on Saturday, September 29th at 10:00am.
5. Special Library Visits
   We would like to plan more visits like we have had in the past where we contact a special librarian and ask about having a private tour. If anyone would like to suggest somewhere to go, please do.
6. ALA with LASSA
   What events could we work together on?

5. ALA@UBC Strengthening

We would like to do whatever we can to make the ALA@UBC a stronger club with better continuity. This includes going through the constitution, taking comments, concerns, and input from the community, and fostering more awareness of the benefits of ALA Student Membership.The ALA@UBC Constitution can be found at the blog or here:http://www.ala.org/aboutala/sites/ala.org.aboutala/files/content/affiliates/chapters/student/constitutions/ALA%20Constitution_UniversityBritishColumbia.pdf

ALA Meeting

ALA Meeting March 1

Date: March 1, 2018

Time: 5:00 PM

Place: Trail Room

Members Present: Erin Flynn, Lisa Zhu, Lara Maestro, Rachel McRory, Maddy Walter

Last Meeting: February 5, 2018
Minutes Approved: Yes

Discussion of Executive Positions

• Rachel McRory is taking on the role of Webmaster and will be acting Secretary unless other members express interest in the role of Secretary.
• Webmaster and Co-Chairs officially all have blog access.

Event Planning

• “A Wrinkle in Time” comes out next week – possible extracurricular activity
• Idea of papermaking might be used for the term’s wrapup event
  • More information is needed about how this would work, what supplies/space are necessary, whether it is feasible to plan for the end of term. Erin will look into this.
• Suggestion of themed trivia night as alternate year-end activity.
• Interest in doing more with the resources that are available to/received by the ALA club email: want to pass more information about the ALA as an organization along to ALA club members.
• Interest in hosting an event or a skype session with people from the greater ALA community or people working in the profession.
  • This is for the distant future, maybe an event we could try to plan for the start of the September term.

• Lara updated the Executive information for ALA at UBC
  • Also noted that scholarships are due by March 15 for the JCLC conference: Lara will forward the information to ALA club members.

Next Meeting

• Plan to schedule the next meeting in conjunction with the end-of-term event on Thursday of the last week of classes.

ALA Meeting

ALA Meeting Feb 5

Date: February 5, 2018

Time: 5:00 PM

Place: Trail Room

Members Present: Lara Maestro, Lisa Zhu, Kellen Malek, Erin Flynn

Last Meeting: January 15, 2018
Minutes Approved: Yes

Presidential Co-Chair Handover

• Lisa Zhu and Erin Flynn are taking over as co-chairs.
• Lisa was given access to ALA email; Erin and Lisa were given access to the MailChimp account.
• Necessity of having an ALA membership discussed.
• Still need to find a new Webmaster and Secretary. Rachel McRory might be willing to be Webmaster – need to confirm her interest in the position.

Scavenger Hunt Debrief

• Overall, the scavenger hunt was a success.
• For next time, should establish the email address and Google form, and determine rules about needing to be present at the wrap-up party to receive prizes.
• ischoolhunt email address and google form will be left setup; might also want to reuse some of the difficult questions for next hunt.
• Need to establish how costs will be split with YAACS in the future (currently they have no funds)

Events

• Maybe host a mid-term colouring night: will need to send out a poll to decide what movie to show.
  • Need to ask Lucas about where last term’s colouring books are.
• Possible screening of Youth Media Awards: it runs at 8AM MST on February 12 but might want to watch it after the fact because of Family Day.
• Maybe bring in a professional or PHD candidate to give a talk or host a webcast.
  • Possibly to talk about importance of ALA accreditation, what it means for students. Could ask someone from accreditation committee for last year.

Next Meeting

• First week of March.
• Will send out a doodle the week before the meeting to try to get more people to come.