2014-10-14 MINUTES

Present: Sadie Tucker, Mattias Olshausen, Anna Ferri, Maggie Faber, Chloe Riley, Bonnie Paige, Emily Nickerson, Shannon Cheng, Alex Kuskowski, Mark Christensen, Christina Appleberry, Kaylin Anderson, Matthew Murray, Chelsea Shriver

Minutes: Sadie

• Minutes
o Minutes from March and September approved.

• Swag
o Swag poll has been done. Results are similar to last year, top picks: Water bottles-10, Bags-6, T-shirts-5
o Chelsea will look into ball-park pricing and send out a second poll to get final decision.
o Pricing usually depends on how many orders are made. Generally, the group will charge X dollars and then cover the difference if there is any (e.g., subsidize each item by $2). Depending on order numbers, this isn’t always necessary.

• Logo
o Will keep current logo as no one has expressed any interest in submitting a new one.

• University of Washington exchange
o Considering that we went there in the spring, it is only fair that they get to come here now.
o Matthew spoke with them about visiting and they asked us to provide some dates. Matthew will suggest the weekend of November 15th or 22nd
o Once date is confirmed we need to start organising library tours (on and off campus), pub outing, and housing.
o There will likely be fewer than 10 people.
o Please give some thought to how you can help out (e.g., lend out your couch for the weekend, organise a tour, etc.).
o Discussion about having a regular exchange (i.e., we go to Seattle in the spring and they come here in the fall).

• Student to Staff Program
o There are 40 spots for a special student volunteer position at the annual ALA conference (June 2015). The student works (very) approximately 16 hours at the conference (usually one shift per day) and in return gets free room/board and their conference fee is paid for (travel is NOT covered). Only one student from each library school may participate.
o Eric Myers is holding an essay contest to choose who will get the position from UBC. A good essay will demonstrate an understanding of how the ALA (and attending the conference) fits into your career plans and also a commitment to give back to your local ALA chapter (that’s us!).
o Important notes:
If you are chosen it is a firm commitment. They do not allow substitutions, so you must be 100% committed to going. You must still be a SLAIS student in June 2015. You do not need to be a member of ALA to enter the contest, but if you are offered the position then you will need to join in order to accept it.
o Eric will post detailed information about the program and essay contest on the SLAIS website, so stay tuned!

• Panels
o Discussion about panel topics, main suggestions are conferences and programming.
o Decided to go ahead with programming in January as there are not a lot of course offerings having to do with programming (other than a children’s course).
o We will hold a student panel (students who have gone to conferences previously) in March. This is a bit easier to organise as the speakers are all in-house.
o Sadie will book rooms for January 28th  @ noon and March 25th  @ 1pm.
o If you have ideas for people who can attend the programming panel, email your suggestion with the person’s name and a one sentence bio to Sadie. After the names are gathered, she will put out a poll so we can decide as a group who we feel will best fit the panel. If one of our top choices can’t make it then we will go down to the next person in the list. Attention will also be paid to balance (we want a diversity of experience and viewpoints).

• Programs at libraries
o Mark suggested that we start taking note of programs offered by various libraries (academic and public).
o There are many free programs available that offer training relevant to library and information work.
o Decided that group members will rotate responsibility for taking a look at available programs and sharing them on the blog. Anna will do it this month.

• Conference on open access information
o On November 28th & 29th there will be a conference dedicated to open information. It will be in the IKB building.
o There will be booths, panels, etc. Should be super interesting!

• Next meeting
o November 18th  @ 1pm in the Trail Rm.
o This will be a joint meeting with the CLA group. We will discuss Freedom to Read, etc.
o There will be a limited agenda since the two committees will be sharing an hour.

2014-09-09 MINUTES

ALA Student Chapter Minutes

September 9, 2014 @ 1pm

Present: Sadie Tucker, Krista Parham, Rebecca Lahr, Mattias Olshausen, Kelsey O., Anna Ferri, Chelsea Shriver, Saguna Shankar, Kaylin Anderson, Bonnie Paige, Jason Martin, Jen Streckmann, Blake Hawkins, Clare Aspirth Finegan, Alex Kuskowski, Maggie Faber, Roxanne Kalenborn, Shannon Cheng, Chloe Riley, Christina Appleberry, Mark Christensen, Matthew Murray

Chair: Mark Christensen

Minutes: Sadie Tucker

• Introductions

  • Faculty advisor: Eric Meyers

  • Co-Chairs (after elections): Mark & Appleberry

  • Co-Treasurers (after elections): Hedda Monaghan & Kaylin

  • Secretary: Sadie

  • Webmaster/communications officer: Matthew

• About ALA (American Library Association)

  • We are the only active ALA student chapter in Canada. There is a chapter in Toronto, but their site has not been updated in a few years.

  • CLA (Canadian Library Association) is great, but ALA is huge and has a lot of clout and resources.

  • Check out the student group’s site at https://blogs.ubc.ca/alaplace/ . You will find all sorts of information (minutes, names of the executive officers, blog posts, etc.) here.

  • We recommend that you join ALA. It is $35 a year for students. Being a member is not required for participating in the student group (although you do need to be a member to be on the executive), but it has its benefitis: membership provides you with access to volunteering and learning opportunities; you also get a nifty magazine in the mail.

    • If you do join, take a look at the divisions and groups. Some of them are free for students, some cost extra money. Depending on the group the cost can be worth it, though.

• Last meeting’s minutes

  • We are looking for them.

  • Sadie will email her past co-secretary to see if she knows where they are.

• Reimbursements

  • Anna is having a hard time getting reimbursed from LASSA for t-shirts from last year.

  • There is lots of confusion around paying American companies for things.

• Swag/Merchandise

  • Last semester we had a poll about merch/swag. We will do it again since many people have graduated and new people have joined. Last semester bags and t-shirts were neck and neck.

  • In the past, logo contests have had very few entrants. If you are interested in doing a design, please let us know!

• University of Washington exchange

  • Visited Seattle last year. It is a great way to meet people and see other library school programs.

  • There are library tours and social events. It is lots of fun!

  • At the meeting there was a show of hands to gauge interest in doing another exchange and many hands went up, so we will look into it and report back.

• Elections

  • By acclamation:

    • Co-treasurer: Kaylin Anderson

    • Co-chair: Christina Appleberry (“Appleberry”)

• Don’t be shy!

  • If you have any questions or concerns please don’t hesitate to talk to someone on the exec. You don’t even need to remember our names!

• Conferences panel

  • Had a general discussion on the topic. The panel would be about attending conferences.

• Collaboration

  • We would like to focus on working and collaborating with other student groups (e.g., CLA).

• Meeting dates

  • Our meetings will be on the second Tuesday of the month at 1pm.

  • We will need to reschedule our November 11^th meeting as it is a holiday. Anna will look into perhaps having a joint meeting with CLA on Tuesday, November 18^th (their meetings are the third Tuesday of the month).

(Because we’re amazing we couldn’t find these for ages, so they’ve only now gotten approved.)

ALAUBCMinutesMarch2014

ALA @ UBC Student Chapter Meeting
[PhD Lounge] Room, 11:30am
March 5, 2014

Attendees: Anna Ferri, Carolyn Heine, Matthew Murray, Mark Christensen, Hedda Monaghan, Chelsea Shriver, Matthew Root, Sadie Tucker, Lauren Washok, Krista Paham, and Monica

1. UW ALA Student Chapter Exchange
a. Looking for a time when they can come to visit Vancouver
b. April might be OK. They just had elections so they are a bit disorganized at the moment
c. Matthew is in communication with their group

2. Freedom to Read Week Recap
a. ALA student feedback: overall, it went well
b. SLAIS student feedback: the panel was really good
c. Possible change for next year’s event: read a section, then open up for group discussion

3. T-Shirt Design Contest
a. Doodle Poll top 3 results: tote bag, t-shirt, mug
b. New Doodle Poll: pick one of the above

4. Publishing Panel
a. March 25, 12pm-1:30pm in the Lilloet Room
b. Panelist Update
i. Ellen George put out a call for panelists on the UBC library listserv
ii. Anna will ask Heather O’Brien for contact information for ProQuest and EBSCO reps
iii. Alison Curtis from Langara has been emailed
iv. Chelsea S. is in contact with Morgan Gariepy for a possible panelist
v. No one confirmed at the moment. We will wait a few days to see if someone responds then alter our strategy as needed
c. Event Logistics
i. Gift: iTunes gift cards (Chelsea S. will obtain these)
ii. Parking Pass (Anna)
iii. Food: hummus, veggies, bread, etc. (Sadie will make a Costco Run if possible)
iv. Advertising: PPT Slide (Sadie); Posters (Monica)
v. Room Booking Update: need to include food in the booking request (Carolyn will update)

5. An Event for May?
a. ALA annual interest event
b. Will send out feelers after term ends to see if there is any interest in a meetup for those attending ALA in June

6. Next Meeting
a. This is the last official ALA meeting until September
b. Elections?
i. Secretary
1. Carolyn is graduating during the summer
2. Sadie will take over all secretarial duties with the option of holding elections for a second secretary
ii. Co-president
1. Anna will possibly be stepping down this fall
2. Elections would take place in September if needed

PDF of February 4th, 2014 ALA Meeting minutes

ALA @ UBC Student Chapter Meeting
February 4, 2014
Trail Room, 1:00pm

Attendees: Anna Ferri, Carolyn Heine, Matthew Murray, Mark Christensen, Hedda Monaghan, Chelsea Shriver, Matthew Root, Sadie Tucker, Lauren Washok, Krista Paham, and Rebecca Lahr

Agenda:

1. Seattle Recap

• Purpose of the trip: to forge ties with the University of Washington ALA Student Chapter. They are the closest viable student chapter
• Trip went well.
• Tours: included the Law Library, Odegaard (undergrad) Library, Suzzallo Library, Allen Library, and Seattle Public Library
• tours conducted by student workers
• Resulted in several invitations to present/attend conferences, including the iYouth Conference in early February and the Washington Library Association Conference.
• Matthew M. is publishing weekly blog posts about the trip
• Need to coordinate for a possible reciprocal trip
  • Mid-late April
  • Volunteers needed to host students and plan tours and a pub night

2. Freedom to Read Week

• BCLA/CLA has spearheaded the event
  • They will send a google doc around so people can sign up for reading times and/or proctoring times
    • Update: Chelsea will send Kaja (our liaison) last year’s google doc as a template
  • Posters will be created by the end of the week
  • Bookmarks will be distributed

3. Publishing Panel

• Doodle Poll: Students want to focus on Academic Libraries (how do libraries and publishers interact?)
• Chelsea is in contact with Morgan G. to secure panelists
• Each panelist: 5-10 min. introduction about themselves and what they do
• Open Q+A at the end
• Possible Google Doc for students to submit Q’s?
• March 25th: tentative date
  • Carolyn will attempt to book the Dodson or Lilloet Room from 12:00-2:00

4. T-shirt Design Contest

• Members are interested in doing something besides t-shirts
• Suggestions include buttons, patches, stickers, mugs, and tote bags
• Chelsea will create and distribute a doodle poll to decide what type of paraphernalia will be used

5. Next Meeting?

• LASSA has asked us if we can move our meeting so we are not in conflict with their event
• Wednesday, March 5th @ 12:00pm (Sadie will book the room)