Meeting Minutes, March 8, 2016

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ALA Meeting

March 8th, 2016 Minutes

12:00 pm –

In attendance: J’Amy McCracken, Elizabeth Moyer, Claire Williams
Claire led the meeting.

Agenda – Skip April meeting. Reconvene in May when school is back in session. Our normal meeting in April would have been after the semester ends and having a meeting during finals week is not practical either.

Called and passed motion to reimburse Jennette and Kaya for expenses for snacks for Freedom to read panel. Elizabeth agreed, J’Amy seconded the motion

ALA Informational Event – discuss possibility of such an event in the near perhaps in the near future or even September when the new cohorts come in. The goal is to raise the awareness of the department on who ALA is and what ALA does.

Progressive Librarians Guild – they would like our help on a round tables . Claire will reach out them. Showcase projects that students have been working on regarding Queer and Trans-spaces/libraries in libraries.

Meeting Minutes, January 12th, 2016

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ALA Group Minutes

January 12th 2016 Minutes

ALA @ UBC student chapter

In Attendance: Alisah, Erin, Kaley, Evan, Pamela, Shannon, Elizabeth, Victoria, Dothlyn, J’Amy, Neeyati, Claire.
Minutes: J’Amy McCracken

Agenda:

  • Freedom to Read Week
  • Student Exchange
  • Future Meetings
  • Events and Interests

Freedom to Read Week
Feb 25th – planning on having a panel discussion on a challenged or banned book. Sent out a call for papers and a call for presentations. Trying to get someone from Journalism school. http://www.cbc.ca/news/canada/british-columbia/mohamed-fahmy-pardoned-vancouver-1.3240101

Student exchange
U Washington. Dothlyn made contact but hasn’t heard back yet.

ALA – Who we are?
Student chapter of the ALA
Student Membership in the parent organization $36
Processing for applying – need proof of enrollment

Regular timings for meetings
Second Tuesday of every month
Inclusive for MAS and MLIS

Networking
Sharing, what we are doing? How are classes going? What events are happening in campus or in the community? We should be building up our professional contacts now.
Relationship building

Webcast
ALA webcasts – planning an event for people to watch and discuss together

OTHER IDEAS

  • A mixer for MAS and MLIS. Something to bring us together.
  • Announcement: Progressive Librarians Guild, roundtable on collections. Focuses on diversity, access and community. Proactive now – looking for input from those who would like to see certain topics come up such as collections development.
    SLA panel discussion next week Wednesday 20th. 11:30 – 12:30 lunch will be provided.
  • Movie night.

Minutes approval process.
If you have anything to add please bring to the next meeting.

Meeting Minutes, September 11th, 2015

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ALA Group Minutes

September 11th 2015 Minutes

Present: Christina Appleberry, Neeyati Shah, Kaley Young, Claire Williams, Simon Robins, Shannon Cheng, Dothlyn McFarlane, Evan Thompson, J’Amy McCracken

Minutes: Shannon Cheng

Next Meeting: Tuesday, October 13, 2015, 1pm Trail Room

  • Introductions of all present members
  • Future meetings: Second Tuesday of every month at 1pm in the Trail Room
  • Elections
    • Positions Open:
      • Co-chair: Dothlyn McFarlane and Claire Williams
        • Appleberry is leaving next January
      • Secretary: J’Amy McCracken
      • Co-webmaster: Evan Thompson
    • Review of previous events:
      • Panels
      • Freedom to Read Week:
        • Panel of intellectual freedom
      • Book exchanges

New Business

  • University of Washington Exchange
    • Early October, possibly Thanksgiving weekend (Monday Oct. 12)
    • Costs: Bolt Bus $12-18/way and food
    • Strong interest
  • ALA Membership: Student rate is $35
  • Events
    • Collaborating with English and Theatre programs at UBC for Freedom to Read Week (February)
    • Book-binding how-to
    • Partnering with Public Libraries association and readers advisory workshop
  • UBC ALA Swag
    • ALA logo
    • Evan to look at costs
  • ALA Exec:
    • Co-chairs: Christina Appleberry, Dothlyn McFarlane, and Claire Williams
    • Secretary: J’Amy McCracken
    • Treasurer: Mattias Olshausen
    • Co-webmasters: Evan Thompson and Shannon Cheng

 

Meeting Minutes, February 10th, 2015

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ALA Group Minutes

February 10, 2015

Present: Sadie Tucker, Kaylin Anderson, Anna Ferri, Matthew Murray, Chloe Riley, Christina Appleberry, Alex Kuskowski, Alan Woo

Minutes: Sadie

  • University of Washington Exchange
    • Went very well. Thanks to everyone who helped out!
    • Bus tickets did not end up being used. Anna has bought them.
    • If we want to continue the exchanges, we need to get on it quickly. UoW operates on a fairly strict cohort system, so if we don’t communicate now then we will be dealing with all new people in September.
  • Programming panel
    • Also went very well!
    • Matthew took some photos.
    • Sara Green said she had a great time and is open to people contacting her to discuss public libraries and/or community work.
    • We may want to consider doing a panel on a similar topic again, as it was extremely popular with the students. Some said it was the best panel they had attended at SLAIS (yay!).
  • Tote bags/Swag
    • May just let this topic fade away. Those present at the meeting were not huge fans of making more stuff that then take up space.
    • We can consider doing a screen printing event if people are really interested in making tote bags.
  • Freedom to Read Week
    • February 24th, 9am-3:30pm
    • Discussion panel at noon
    • Need to do internal group emails to drum up attendance.
    • Need people to bring food and also to read.
    • Anna and Appleberry will be there all day.
    • Will have display with some books and bookmarks.
    • Will have post-its where people can write down some of their favourite banned or challenged books.
  • Attending Conferences Panel
    • March 25th, noon-1pm, Lillooet Room
    • Matthew and Anna have agreed to be on it. Sadie will contact Chelsea Shriver to see if she can attend.
    • Appleberry will pick up $10 gift cards for panellists.
    • Sadie will set up a Google Doc for questions.
    • Set-up: Sadie, Matthew, Anna
    • Will have another bake sale by donation. Sadie will send out an email.
  • Executive positions
    • Will have election next month (March) for webmaster, treasurer, and co-chair.

Freedom to Read Marathon Reading Event and Intellectual Freedom Panel

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FREEDOMPlease join us for an all day event celebrating our Freedom to Read!

Sign up or drop in to read from your favourite challenged or banned book, or read from one of the many books we will have available. 9-12 & 1-3:30 Sign up at http://tinyurl.com/FreedomToRead-UBC

Featuring a panel moderated by UBC University Librarian Ingrid Parent discussing how intellectual freedom is lived through everyday life experience and work. Light refreshments will be served.12-1pm

We will also have a Freedom to Write space and welcome everyone to come write and share your words.

Tweet to share your 3 favourite banned or challenged books using #FTRWeek. We’ll also have an (actually physical!) board where you you can write and post them at the event.

Come pick up a book mark on banned books or come read about current news on challenged, banned or censored materials in Canada.

The intellectual freedom panel at noon will feature:

Christopher Kevlahan, Branch Head at Joe Fortes VPL
Dr. Gregory Mackie, Assistant Professor, Department of English, UBC
Tara Robertson, Accessibility Librarian, CAPER-BC at Langara College
Miriam Moses, the Acquisitions Librarian at Burnaby Public Library

Moderated by Ingrid Parent, University Librarian, UBC

Programming Panel

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P1030905We recently held a panel about programming libraries! Thank you to Sarah Felkar, Digital Access Librarian at West Vancouver Memorial Library, Sarah Green, community librarian at the Renfrew branch of VPL and an advocate for community-led libraries, and Devin Soper, a copyright liaison at UBC Library.

Meeting Minutes, January 13, 2015

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2015-01-13 MINUTES

ALA Student Group Meeting

January 13, 2015

Present: Sadie Tucker, Shannon Cheng, Mystery Beck, Alan Woo, Roxanne Kalenborn, Myles Wolfe, Anna Ferri, Kaylin Anderson, Marie Shockley, Elizabeth Bush, Taylor Kenkel, Hanna Ahn, Abeer Siddiqui, Alex Kuskowski, Mattias Olshausen, Brianna Gormly, Chloe Riley, Megan Smiley, Jenna Dufour, Matthew Murray, Christina Appleberry, Mark Christiansen

Minutes: Sadie

OLD BUSINESS

  • Minutes from October 14th and November 18th (joint meeting with CLA/BCLA) approved.
  • University of Washington Exchange
    • Happening this weekend! Four students from the Seattle program will arrive on Friday, January 16th and stay until Sunday.
    • Members of the graciously offered their bed/couches for the students to use. Thanks!
    • Kaylin will buy a book of bus tickets for the visitors.
    • Tours currently scheduled
      • Friday: ASRS at 3pm and Digitization at 3:30pm (both UBC libraries)
      • Saturday: VPL at 1 or 2pm
    • Will have a welcome dinner/pub night on the Friday around 5pm at either Koerner’s or Mahoney & Sons.
      • Mystery will call and get a reservation for 15 people.
      • Will use ALA group funds to pay for a round of nachos.
      • As many SLAISers as possible should attend as possible to give them a warm welcome. Please show up if you can!
    • Saturday, Matthew will accompany the group as they tour downtown Vancouver. Again, everyone is welcome to join in.
    • We are currently looking into ideas for Saturday night. Everyone, please let us know if you know of any neat events happening that night.
    • Mark will create a document with the schedule of events and various contact numbers. That way people can drop into events when they are available. Feel free to send Matthew a text to see where the group is at on Saturday.
  • Mentorship
    • Little interest in pursuing a mentorship system was expressed at the meeting.
  • Webmaster
    • Matthew will be graduating in August.
    • Shannon and Alan volunteered to get an orientation as to what he does. We can elect a co-webmaster at the February meeting.
  • Budget
    • We currently have $749.03 available to us.
    • If you have receipts to be reimbursed, give them to Kaylin.
  • Freedom to Read
    • A joint event with the CLA/BCLA group. An ad-hoc committee has been struck that is planning and hosting the event.
    • February 24th, 9-5pm
    • There will be readings from banned books throughout the day. People can bring their own banned books or choose from a selection provided by the group.
    • Need funds for snacks, media, etc. CLA/BCLA are contributing $75.
    • ALA will also contribute $75.
  • Programming Panel
    • Wednesday, January 28th @ noon, in the Lillooet Room.
    • We have three panelists who have confirmed attendance.
    • The panelists’ contacts will check to see if any of them require parking passes.
    • Thank you gifts: Eric found some iSchool tote bags and mugs we can give them (thanks Eric!) and Sadie will pick up three $10 Starbucks gift cards.
    • Decided that we will provide baked goods available by donation. Jenna, Mark, Alex, and Sadie all offered to provide goodies.
    • Chloe has created a Google doc for people to submit their questions. Anyone who has questions about developing and implementing programs should add it to the list. This is important, as it gives the panelists an idea about what to talk about and the types of questions they will be fielding: https://docs.google.com/document/d/1wWfKYyzvGkwh7_iiPmKxyMS-6JFPYn-1AOezOSFxPfs/edit?usp=sharing
    • Anna, Sadie, and Kaylin volunteered to help set-up for the panel. Set-up will start at 11:30 (which is when our room reservation begins). Help with take-down after the panel will be much appreciated, as well!

NEW BUSINESS

  • US Student loans debacle
    • A group member was wondering if the ALA has been contacted about the issue. They have been and an alumni of the program, Mary Jingles, is facilitating some of the communication. Enrolment services has also been in communication with the ALA.
    • Lots of people, including our LASSA reps, are hard at work trying to figure something out. Thanks!
  • ALA Conference
    • June 25-30 in San Francisco
    • There are volunteer opportunities for students. In particular, if you are interested in volunteering with the Zine Pavilion contact Matthew Murray.
    • There is a reference document on our web page that gives tons of information about attending conferences, give it a read.
  • HCI Lecture Series
    • The next talk (which includes lunch!) will be tomorrow at noon in the Dodson Room.
  • Conference money
    • If you are presenting or participating in a conference (not just attending) there is money available to you.
    • Do not be afraid to submit papers, posters, or panel ideas to conferences. It’s great for your portfolio.

University of Washington Student Visit

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This past weekend we hosted some students from the University of Washington iSchool student ALA group! This was the return trip for the trip some of us took down to Seattle last January. We’re hoping they will continue to happen in the future!

While we (or at least I) didn’t get any photos of the tours we went on, we at least got a couple of many of the students involved.

P1030887 P1030882 Back row, left to right: Twanna Hodge (UW), Xochitl Rocha (UW), Anna Ferri (UBC).
Front row, left to right: Christina Appleberry (UBC), Heather Newcomer (UW), Sarah Leslie (UW).

Meeting Minutes, November 18th, 2014

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Joint meeting with CLA/BCLA

ALABCLACLANovemberMeetingMinutes.odt

Tuesday November 18th, 2014
IKBLC Room 461
Chair: Sarah Arbeider
Minutes: Kaja Dawkins

In attendance: Sadie Tucker, Laura MacDonald, Prof. Judi Saltman, Sarah Arbeider, Mark Christensen, Christina Appleberry, Krista Parham, Anna Ferri, Tim Rainey, Alex Kuzkowski, Blake Hawkins, Kelsey Ockert, Roxanne Kalenborn, Chloe Riley, Maggie Faber, Bonnie Paige, Kaja Dawkins, Marche Riley, Dr. Eric Meyers

  1. Meeting Minutes: Kaja to take minutes on behalf of ALA and BCLA/CLA
  2. Freedom to Read Week (FTR)
    1. Similar to Banned Books Week in the US, but not sponsored by CLA
    2. In the past, SLAIS has done a reading event in which people read from challenged books for approximately 5 minutes; we have also used the opportunity to host a panel discussion and hold a bake sale
    3. UBC Libraries also participate with contests and displays but we would like to work more closely with them in terms of planning and advertising the event; hopeful a student will volunteer to liaise with the library
    4. Judi: The panel last year was mostly focused on writers, illustrators, and publishers of children’s books
    5. Marc: You don’t have to read from anything salacious, for instance Matthew read from Batman comics last year; it was really interesting to hear from the panel about their experiences with works being challenged
    6. Sarah: Were there any librarians on the panel last year? Answer – no, but it’s something to think about for next year
    7. Dave: Did people on campus really engage? Answer – not as much as we’d like; more people attended the panel, but it can be hard to convince people outside the program to participate in the readings; we should think about advertising better
    8. Anna: It might be fun to have smaller tables set up where people can read in groups, less intimidating than getting up at the front
    9. Sadie: Should we consider a different location that might draw in more people? Suggestions – the SUB (could be loud on the main floor, but less exposure on the second floor
    10. Sarah: The IKBLC is pretty heavily used
    11. Krista: So do we feel good about doing this reading? Do we want to have another panel?
    12. What do other schools/libraries do?
    13. Judi: FTR website (http://www.freedomtoread.ca) is a good source for finding out; not every library participating lists their activities but some do
    14. Krista: Edmonton also incorporates Freedom to Write (FTW); this suggestions was enthusiastically received
    15. Should we have a display or any other activities? The library usually does a contest where you can guess the banned book based on a subtle description; last year we hosted this contest at the FTR event
    16. Sarah: Koerner puts up a display of a timeline of banned books in Canada and a display of the most frequently banned books
    17. Eric: The bookstore also does displays and has public spaces, so that could be another alternative venue
    18. Mark: The more things we add, the more we need people to actually attend to make them worthwhile
    19. Judi: People sign up for reading slots in advance and faculty can sign up as well as students. The creative writing department has indicated in the past that they are interested in getting involved
    20. Anna: We could visit classes with the sign up sheet and encourage people to sign up in person
    21. Krista: So in the morning we’ll have a few hours of readings, then the panel in the afternoon, and then maybe some time for Freedom to Write?
    22. Sadie: Let’s keep it a one-day event, we don’t want to get overextended
  3. Move to create a committee for Freedom to Read
    1. Committee will oversee posters and advertising, room booking, liaise with librarians and potential panel guests, collaborate with the library, and organize/maintain a template for the event
    2. Committee will still call on other members to help and support their activities
    3. Marche, David, Tim, Anna, and Appleberry volunteered for the committee
  4. Further planning discussion for Freedom to Read
    1. Tim: Should we consider having a pro-censorship voice on the panel?
    2. Sadie: Interesting idea, could add depth to the discussion
    3. Tim: There are other factors that go into why a book gets banned or isn’t included in the library catalogue; would be interesting to look at that perspective
    4. Sadie: Novelty to working with the bookstore as an event venue; Krista: we should check the feasibility of this
    5. Krista: Should we have a bake sale?
    6. Marche: Would it be possible to have free food?
    7. Krista/Mark: The budget doesn’t really allow for it; snacks will be priced reasonably
    8. Anna: We could have something like popcorn available for free
    9. Judi: a top researcher in censorship, Ann Curry, has just retired from University of Alberta and is living in Victoria; she’s a great presenter and has a recent book about scatology in children’s books; this would potentially be a longer talk, maybe not appropriate for the panel
    10. Anna: If we do the event at the bookstore, we would not be able to do a bake sale
  5. Announcement of Student-to-Staff Winner
    1. Eric: Very competitive this year, and the winner is Alex Kozkowski; interest in this opportunity is growing
    2. Student-to-Staff is an award that sends on student to the ALA Annual Staff Meeting; pays registration, some lodging, and includes a per diem
    3. Kelsey: Reminder that there is also a student conference travel award, so check it out!
    4. Judi: There is a Student-to-CLA program as well; applications to the director are due usually around March/April
    5. Eric and Judi both stressed that if you have something (research, etc) to present, that will make you a stronger candidate
  6. ALA Discussion (Mark)
    1. ALA members voted to order tote bags
    2. Peer Mentorship Program
      1. Connecting new students with current students to advise on degree path and how to get the most out of your time at SLAIS; idea of implementing this program was well received
      2. BCLA also has a mentorship program to connect students with professionals
      3. ALA would base their program on ACA
    3. ALA Exchange
      1. A group of students from the University of Washington ALA student group will be visiting Vancouver in January (students from UBC went down to Seattle last January); there will be library tours and social events; if you’re willing to have someone stay on your couch, we’ll be looking for volunteers
      2. Will be emailing more information in December
      3. Anna: Great way to make lasting connections
      4. Mark: Networking is sometimes treated like a dirty word, but it’s essential
      5. Talk to Matthew Murray for more information
    4. Sadie: Rooms are confirmed for the Programming Panel, January 28 from 12:00 – 1:00; whoever nominated successful panel candidates needs to contact them; focus on public and academic libraries and programming for adults
  7. BCLA/CLA Discussion (Krista)
    1. Laura: Bake sale raised $123.00 and so far no one has asked to be reimbursed for money put into the float
    2. Sarah: Richmond Public Library will be hosting us for a tour on December 2nd at 10:00 AM; this is after classes and assignments are completed so we hope for good attendance; tour will be 60 minutes followed by a Q&A session and will focus on the new workroom and collection development
      1. Note – Event has been plugged on Facebook social group and BCLA/CLA website with email to follow; register at Eventbrite (https://www.eventbrite.ca/e/bclacla-tour-of-richmond-public-library-tickets-14490305895)
    3. YAACS: Last meeting on December 3rd at 1:00; will be screening “The Grinch Who Stole Christmas” and looking at non-Christmas focused holiday books for children
    4. Mark: CLA was awarded the grant money we applied for but it will be doled out in two installments instead of one; we have to demonstrate to them what we’ve done with the money, so everyone please keep records and send them to Mark – especially anything related to FTR week
    5. Anna: RAIG – Chloe Riley will be attending the RAIG meeting in December
    6. Anna: Discussed having a forum to talk about the LIS degree as a whole, not just at SLAIS; should this be a more practical/professional degree program or more academic? We could host a debate including people with different types of library degrees/certificates
    7. Anna: BCLA – submit conference proposals if you have them; the conference will be held in Richmond May 20 – 22, 2015; if you’re doing research work, contact Anna; possibility of coordinating a UBC students group presentation
    8. Marche: Not a lot to report for communications; please continue sending any info you want to go on the website
    9. David: ViMLOC – first meeting had a discussion about creating a $2000 award, but CLA doesn’t have the money; talked about arranging a local, informal meetup
    10. Tim: Intellectual Freedom Committee – no meetings yet and none currently planned
    11. Anna: We have to confirm Tim as an executive
      1. Marche: Call to approve
      2. Judi: Seconded
      3. Krista: Call to vote – majority vote yes
    12. Judi: Looking for a co-moderator for CLA network of children’s/youth library services
      1. Danielle Wing is withdrawing
      2. Looks good on your resume – contact Judi for more information
  8. Next Meeting
    1. Meet again in January; date to be chosen early in the month but check with SLAIS calendar to see when new student events are happening so there’s no conflict
    2. Kaja to chair CLA/BCLA meeting; will contact the group about setting a date
  9. Meeting Adjourned