Project Poster

Contribution to BC Housing

We assisted our client in analyzing energy consumption data against outdoor weather, and monitor usage of heating energy for 9 consecutive months in one of their buildings that they oversee. For the client, we prepared a comprehensive report that has results from the data analysis, and provided recommendations to help them better manage their building’s heat consumption for 2015. With the results that we achieved, BC Housing  ultimately can verify the LEED points are valid for their building on a yearly basis.

Context

Understanding the context in which a project occurs is fundamental to planning and implementing a strategy for completing the project.

The context of our project, the South East False Creek neighbourhood buildings managed by BC Housing was important to understand during the data analysis we completed. The localized weather patterns, energy systems and monitoring points, and even the daily usage patterns of residents of the building were all important considerations. Anomalies or trends in data could usually be understood within the context in which the project occurred – trends which would have been difficult to discern had we not first understood the various variables and pieces of context that influenced the energy and resource usage of the building on which we were conducting Measurement and Verification.

Planning

Planning is a crucial step in project management as it allows all members to have a clear goal in mind while staying on task in a timely fashion. The following illustrates the components of the planning stage:

• Define objectives

  • During the initial stages of our project, we collaboratively defined several goals. Setting these goals was an important stage in planning since it gave our team a clear image of the objectives to the project.

• Define tasks

  • Throughout the project, the responsibilities were split up among the members so that all members had an equal opportunity to contribute.

• Methods

  • As a group, we had many team meetings to make sure all members were up to date with the project. In addition, the meetings allowed us to discuss about blog posts, data analysis and results.

• Resources needed

  • The resources for this project were provided to us from our client. This step in planning is crucial since we need to make sure that all the data sets are up to date and are correctly formatted before continuing on with the project.

• Durations

  • A Gantt Chart was created to ensure that all members would finish their assigned tasks in a timely manner. This component of planning allowed our project to stay on track of time.

Implementation

In the implementation of this project we encountered some challenges.The responsibility and work of each stage of the project was allocated to each member. For instance, importing of data was finished by one member, then another member analyzed the data, and then a third member detailed the findings in a report. Work was allocated this way so that our work, be it unit convention or writing style, was internally consistent.

One challenge that we had set up for ourselves is the knowledge gap between each role. The person performing the analysis had a difficult time understanding the significance of the data. Similarly, the writer had a hard time reiterating ideas without knowing how the analyzer arrived at the findings. As a result, our group held additional meetings to remedy the information disconnect and provide a coherent final report.

During implementation, unanticipated issues often arise. It is imperative to, in any project, expect the unexpected and be prepared to adapt to a new plan.

Group Photo

The following will address how we utilized RETScreen to analyze the energy data that we have received from our client. Furthermore, the project implementations and outcomes are illustrated as well.

During our initial meeting with our client, we were introduced to RETscreen. RETscreen is the primary software we used in this project. It is a powerful software and is relatively easy to learn. We received the energy usage data in the form of an excel file. The file was organized for unit and format compatibility. Once ready, the file was imported into RETscreen for analysis. Energy, electricity and water consumption data were independently plotted against heating degree days (HDD) in an attempt to find a relation between the 3 scenarios. We also tried to optimize the heating degree days threshold to obtain the highest level of R^2. The last scenario was combining both electricity and gas consumption to get total consumption and plotted that data set against heating degree days. Units were kept consistent throughout the process. Electricity units were in kWh, power units were in kW, fuel consumption units were in GJ and water consumption units were in L. The following regression analyses were obtained:

Electricity Consumption vs. HDD

Fuel Consumption vs. HDD

Water Consumption vs. HDD

Total Consumption vs. HDD

The data analysis and evaluation of results were relatively straight forward compare to the application of the the result. Once we had determined the results of the data analysis, it was difficult to predict the exact outcome they will have on the building tenants when implemented. It was important for us to provide the client with results that are applicable, realistic, and easy to understand. Therefore, it was imperative that the results which we report have meaning to the client and the end users.

The project outcomes are providing the energy saving strategies in terms of cost, and reduce of energy consumption for one of BC Housing managed buildings. Provide the client with a comprehensive report on effective energy usage strategies, and building tenants with guidelines on improving the energy consumption.

For the final project deliverable, we divided the workload into multiple tasks to effectively manage the magnitude of work, and complete prior to deadline ensuring the client receives an effective and comprehensive report.

List of Tasks:

1. Analysis of data using RETScreen Plus

• Responsible: Daniel Tan and Mike Louws

• Resources

  • Utility, weather and audit data

  • RetScreen – free software from  www.nrcan.gc.ca

• No monetary costs

• Tasks: Acquire Utility data from client, the weather data from NASA satellite, and input into RetScreen Plus.

• Estimated time for completion: 3 days

• Methods for completing task: Retscreen programing to achieve working energy model

• Risk issues: Inaccurate data could make the final report obsolete

2. Comparison of results to existing data

• Responsible: Eliot Huang and Katie Luo

• Resources: Data analysis from previous task

• No monetary costs

• Tasks: Compare the results from Daniel and Mike to existing data to confirm or optimize energy data

• Estimated time for completion: 3 days

3. Format project deliverable for client

• Responsible: David Tran and Will Li

• Resources: Analysis data and comparison results from previous tasks

• No monetary costs

• Tasks: Acquire information from Elliot and Katie for report writing

• Estimated time for completion: 9 days

• Google Document will be utilized for report writing

• Risk issues: Incorrect reporting could provide a setback for client

Project Management Aspects of our CBEL Project:

As a group, we are to develop skills working in a team, however within that structured environment we also have to develop project management skills to ensure success working in a six person team. The following are skills that we have acquired project management wise:

• Prioritize time for team meeting, group work and individual research

• Coordinate with each other team members and client

• Subdivide into multiple groups within group to maximize efficiency

• Organize and distribute work load within team

• On a personal level, develop effective communication skills between members and client

Examples of Excel data sets used for analysis:

Electricity Consumption Data

Gas Consumption Data

Currently, our project has progressed into the execution stage. The organizational aspect of this project, as well as the approach to our work, is outlined in this post.

Milestones

• January 22.  Orientation Session. Introduction to project management, discussion of key project goals, and description of the purpose of Community Based Experiental Learning (CBEL) projects.

• January 24: Initial meeting with client.

• February 21: Neighbourhood Energy Utility tour. Second meeting with client to discuss vision, goals, and next steps.

• March 5: Third client meeting. Received and discussed M&V data for the building of interest

• March 24: Report analysis results to the client

• March 5-27: Weekly Team meetings to discuss progress

• March 31: Poster presentation summarizing project outcome

The following Gantt Chart illustrates a timeline of the processes and milestones involved in this project:

Brainstorming ideas

• Comparison of available data (assessment data from consulting firms vs. data from RetScreen) to determine the areas where there can be energy cost savings

• Compare energy (consumption) data with weather data to justify costs for a specific billing period or time of the year. After, a correlation can be found, provide recommendations for efficient use of energy to heat at a specific time with the intent of improving the utility bill.

• Look for outlier cases(i.e. data points that don’t fit within what would be expected under normal conditions), and possibly suggest causes for these outliers.

The following addresses the goals, constraints and strategies we have compiled for our project.

Goals:

• Gain a functional understanding of the M&V process and RETscreen

• Perform Energy regression analysis (e.g. weather & energy usage) on RETscreen

• Detail a cheat sheet or general guideline for building operations

• Make energy saving recommendations

Constraints:

• Gain a thorough understanding of M&V

• Analyze energy data using softwares such as RETscreen

• Detail a report on the M&V process and result

Strategies:

To help succeed with this project, our team created several strategies. As a group, we decided to meet at least once a week during school hours to keep up with work in a timely manner. During these meetings, we will discuss blog posts, data analysis and attempt to thoroughly learn the basics of RETScreen that will be used to analyze energy and weather data. We believe that splitting up the workload among all members is the best way to evenly distribute the work. This method allows everybody to have first hand experience with every stage of the project. In addition, we will familiarize ourselves with building design and data collection to the best of our abilities. When we encounter an issue, we will actively seek for help through online tutorials or request direct assistance from our mentor or client.

Organization

BC Housing manages more than 40 new buildings across the province, working with both private non-profits, provincial health authorities and ministries, as well as other community groups and levels of government. BC Housing is governed by a Board of Commissioners who are overseen by BC’s Minister Responsible for Housing. The partnership between different organizations allows for a range of expertise in implementing housing services that results in appropriate and successful tenancies. The objective of the organization is to obtain a minimum of 4 Energy and Atmosphere LEED credits, and a maximum 10% overall direct fossil fuel usage as a portion of total energy used.

Project

Our team is expected to compile energy and weather data for our specific site. In addition, we must process the data and confirm the buildings are performing as expected. During this process, we are also asked to identify possible causes for excess energy use and report them to our client. The goal is to learn and apply the Measurement and Verification Plan (M&V Plan) to our specific sites, making sure that the building attains and maintains its status quo in energy efficiency as required by its LEED goals.

Community

Our CBEL project involves two particular communities that are a part of BC Housing’s social housing structure, one in the Downtown Eastside to South East False Creek.  The direct benefits of measurement and verification (M&V) of efficient energy use to these communities are difficult to quantify, though the benefits of a healthy energy ecosystem are part of a long-term sustainable community. The aggregate monitoring of the energy savings over the course of the project will also help determine the long-term economic benefits, in addition to ensuring that building performance is continually optimized.

Team Profile

David: Team Coordinator

Daniel: Co – Leader

Michael: Co – Leader

Eliot: Research Team Member

Will: Research Team Member

Katie: Lead Designer

Daniel Tan is a second year student studying in Civil Engineering at UBC. He has worked as a construction assistant and a piano and math instructor. He enjoys spreading his knowledge to others when they are in need of help. Aside from his studies, he loves to play all kinds of sports, but he specifically excels in badminton as he competes at a provincial level.

David Tran is a student of learning. He chose civil engineering because he finds it rewarding to design and to construct. He has worked in structural engineering firms for a number of years, and decided to return to school and get an engineering degree. David is optimistic and determined to achieve his goal.

Tzu-heng Eliot Huang is a 2nd year Civil Engineering Student at UBC. He set foot on campus grounds in an effort to become an Architect. Eliot has a knack for hands-on projects, and also enjoys playing ultimate frisbee and billiards as a hobby.

Xing hui Li is a  second year student in Civil Engineering of UBC.  His english name is Will. He is really interested in the structure of buildings, and aspires to become a great civil engineer like his uncle. Will is keen to travel for architecture, and new views. He also like playing billiards and table tennis.

Michael Louws is an civil engineer in training at the University of British Columbia, currently completing his second year. Running is something he enjoys; in fact, getting places quickly is something he’s passionate about. When not rushing around, to slow down he enjoys improvising on piano and climbing trees.

Katie Luo is a second year Civil Engineering student at UBC with a strong passion to pursue a career in the Environmental option.  Her ambition to succeed in this field is shown through her school work. She enjoys travelling, and takes time to admire mother-nature in her spare time.

From left to right: Eliot, David, Michael, Daniel, Katie, Will.