Welcome CHEQ Leaders!

Thank you for leading the CHEQ project in your school. The information you help collect provides the first insights into the families and children entering kindergarten at your school. This data can be used to help guide evidence-based decision-making to improve initiatives for children and families. We want to express our sincerest gratitude for your commitment to supporting the CHEQ and making sure we hear from as many parents/caregivers as we can. This would not be possible without your dedication during an already busy time of year.

Print/Download the CHEQ Leader Administration Checklist

To administer the CHEQ at your school in the spring, please complete these steps:

Spring

• Incorporate the CHEQ into your Gradual Entry plan:
  • Plan a CHEQ Meeting for parents/caregivers
  • And/or, schedule it alongside the welcoming conversations with families.
• Share CHEQ resources in the Welcome to K communication.
• Watch the CHEQ Leader Training Video here.

Fall

• Send parents/caregivers the CHEQ Introductory Letter.

Monday, August 25, 2025 – CHEQ e-System Opens – Administrative Activities

• Log into the CHEQ e-System (Admin login) (you will receive a log in link on August 26th)
  • Review your class list information.
  • Create classrooms and assign students (How-to video). Once classrooms are created, the system will automatically generate the Classroom Reports as questionnaires are completed.
  • Share reports with Teachers through the CHEQ e-System (How-to Video).

Tuesday, September 2, 2025 – Administration Begins

• Ask Parents/Caregivers to complete the questionnaires during gradual entry through a CHEQ meeting and/or paired with welcoming conversations.
• Monitor CHEQ completions and follow up with any remaining parents/caregivers to complete the CHEQ at-home (print or email login information).

October

Friday, October 31, 2025 – Administration Ends

• Review your reports in the CHEQ e-System
  • Reminder: To access classroom reports, you will need to create classrooms and assign students to their classrooms.
• Consider hosting a session with your administrators and Kindergarten teachers to discuss the CHEQ results for your school and classes.

If you have any questions, please contact the CHEQ team at cheq@help.ubc.ca.