IMPORTANT: Annual reports / annual applications / EDCP Travel Award
1. Please remember that if you want to be considered for the GTA/GRA/GAA position, you MUST apply for it EVERY YEAR (see attached application). This is available ONLY to Full-Time students. Applications MUST be submitted by August 15, 2014.
Graduate student service application
2. Please remember that if you want to use the desk either in the Palace or the Den, you MUST apply every year (see attached application). This is available only to full-time students. Applications MUST be submitted by August 15, 2014.
3. Please remember that you MUST submit your Annual Academic Progress Report (AAPR) by May 31 EVERY YEAR (please make sure that you use degree appropriate form – see attached) (MMEd students please pick MA/MEd form).
Form – Progress Report – MA-PhD Form – Progress Report – MEd
4. Please remember that every student MUST have an approved Program of Studies on her/his file (see attached: Program Planning Form – PhD for doctoral, Program Planning Form – Masters for MA/MEd/MMEd, and Program Planning Form – CULE for MEd in CULE).
Program Planning Form – PhD Program Planning Form – Masters Program Planning Form – CULE
5. This is to remind you that you need to:
MAINTAIN CONTINUOUS REGISTRATION and the GOOD ACADEMIC STANDING
All graduate students admitted to the Faculty of Graduate Studies must register when they begin their studies. Students must remain continuously registered until the degree is completed, except for periods of time for which the student is away on an approved leave of absence. Failure to register for two consecutive terms may result in the student being required to withdraw.
Please keep in mind that it would be advantageous to the student to maintain continuous registration from the income tax point of view. Revenue Canada’s educational allowance (Tuition and education amounts of the General Tax Return) is to help students reduce their income taxes by taking into account tuition fees for certain types of education, and education amounts. For other Topics/services specifically for students, please visit the Revenue Canada web site. “Income Tax for Students”
http://www.cra-arc.gc.ca/tx/ndvdls/sgmnts/stdnts/menu-eng.html.
Once you are registered, go to your record on the Student Information System (SIS) to check when is your deadline to pay the summer or/and winter tuition and students fees (most likely it’s going to be the first or the second day of the summer term, early September, and early January).
6. EDCP TRAVEL Awards*:
As you know, the Department encourages graduate students to present at conferences, and tries to provide awards to reimburse expenses. This year, we are able to offer limited (approximately $200 each) awards to offset some of the costs associated with conference travel, registration, or accommodation.
Your application package must be submitted to my office no later than April 17, 2014. These should be submitted by e-mail or personally. If by email please use the phrase “EDCP Travel Awards” inserted on the subject line. EDCP Grad Student Travel Award
Preference will be given to those students who have papers accepted for presentations at a conference. However, alternative requests for funding (e.g., invited addresses, etc.) will also be considered. Please make sure you include pertinent details in your request for funding.
We will do our best to let you know about these awards before April 30, 2014.
Please be advised that if your application is successful, in order to claim these awards you need to present Scott Cartmill with the ORIGINAL receipts**.
*Please remember that there are also opportunities for Conference Travel Awards adjudicated and distributed by the OGPR and FOGS. You can receive travel funds from each of these agencies once per degree. The OGPR allocates funding “to reimburse Education graduate students up to $750 for costs incurred in presenting a first-authored paper, poster session, or workshop at a local, national or international conference.” See http://ogpr.educ.ubc.ca/grad/funding/opportunities/. Each year, FOGS allocates funding for the “Graduate Student Travel Fund at a maximum value of $400.” See http://www.grad.ubc.ca/awards/index.asp?menu=008,000,000,000.
**Student must submit original, itemized, and dated receipts for all expenses claimed. Credit card receipts that are not itemized are not acceptable for reimbursement. For air travel, original ticket with passenger itinerary/receipt is required. A passenger itinerary/receipt is required for e-tickets.