To: Evan Crisp
From: Jenny Li, ENGL 301 Student
Date: November 8, 2021
Subject: Best Professional E-mail Writing Practices: Writing with You Attitude
Hello Evan,
When requesting placement in a full course from a professor, professionality is necessary. One way to increase professionality is by incorporating the You Attitude. The You Attitude is the key to successful communications. In order guidance in implementing the You Attitude, please consider the following tips:
- Use a professional e-mail instead of a personal one
- State the specific request in the subject line and include the name of the course so the receiver can identify who the e-mail is from
- Address the professor using the appropriate professional title, followed by the professor’s last name
- Avoid using the “you” pronoun in the body of the e-mail, as it may irritate reader
- Do not use abbreviations like “I’ve”, “it’s”, and “asap”
- Refrain from writing about individual schedule and needs. Instead, it is more effective to emphasize goals that are relevant to the course
- Avoid the use of commanding tones and language as this will increase the likelihood of sounding rude and insulting the reader
- Showing courtesy and respect for the professor’s time and efforts will encourage a positive response
- Thank reader and use a formal conclusion to show appreciation and respect for the reader
By following these tips, your chances of admission into the course will improve. Please contact me if you have any questions.
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