The Report of the University Librarian to the Senate
underlines the many ways in which UBC Library is meeting the diverse needs of its users. You are invited to explore its contents and participate in the life of the Library.

cIRcleA couple of years ago, UBC Library’s Hilde Colenbrander challenged a student from the School of Library, Archival and Information Studies to determine the amount of Olympics-related research and teaching on the UBC Vancouver campus.

The resulting report was striking, as it highlighted all sorts of material from an array of departments and faculties: Education, Law, Economics, Political Science, Medicine, Geography/Urban Studies, Psychology, the School of Population and Public Health, to name a few. Graduate and undergraduate activities were included, as was a listing of UBC courses on the Olympics.

So there’s no doubt that a wealth of valuable Olympics-related work exists at UBC. But that leads to another issue: how can so many disparate items be made easily available in one spot?

Enter Tara Stephens, who joined the ranks of cIRcle – UBC’s online storehouse for the University’s teaching and research output – in October 2009. Stephens, who previously was a Reference Librarian for Humanities and Social Sciences, will focus on gathering as much of UBC’s Olympics material as possible to store in cIRcle. Contributions are voluntary; the goal is to make the content universally available and have the project serve as a long-term UBC legacy.

Stephens has been busy networking with the campus community and tracking Olympics/Paralympics-related events and people at UBC. She’s also struck up a great working relationship with the UBC 2010 Olympic and Paralympic Secretariat.

UBC Library launched cIRcle more than two years ago, and Colenbrander serves as its Co-ordinator. To date, the repository hosts more than 16,000 items and more material is added daily. The biggest proportion of submissions in cIRcle consists of theses and dissertations, but there are many other items, including webcasts and podcasts. cIRcle is also an “open access” repository, meaning that its contents are freely available to users around the world.

Its Olympics-inspired appointment is indeed opportune. In Place and Promise, UBC’s new strategic plan (, one of the action items under “Research Excellence” calls for the development of “a campus strategy for making UBC research accessible in digital repositories, especially open access repositories.” Given such support and cIRcle’s rapid growth, the effort to share UBC’s research and teaching legacies – Olympic and otherwise – with the world is well-underway.

For more information, please visit

The Irving K. Barber Learning Centre will be open 24/7 from November 30 – December 22 (1am). This includes the core study areas on levels 2, 3 and 4. For more information please visit

Do you use UBC Library’s Interlibrary Loan or CISTI services to order articles from other (outside UBC) libraries?

UBC Library now delivers interlibrary loan articles to you electronically.  Just wait for an email saying your article has arrived, open the post-to-web link, and print off your article.

We’re pleased to offer this new service as faster and more convenient delivery for all interlibrary loan users.

Please note:  book orders and all document delivery (from other UBC branches) orders are excluded from this service and must still be picked up in person.

For questions or assistance please contact:
at UBC Vancouver  604-822-2274
at UBC Okanagan 250-807-9114

At its September 2009 meeting, the UBC Board of Governors approved the relocation of the School of Population and Public Health to the Library Processing Centre (LPC).  The Library will vacate LPC by December 2009.

To accommodate this move, the Library Processing Centre’s staff and services will be relocated within existing UBC Library sites, including Woodward, Koerner, and the Irving K. Barber Learning Centre.

Preparations for moving LPC storage collections have begun with specific locations and timelines to be announced as details are finalized.

We are working to complete this project as efficiently as possible, while keeping access to the resources by our users as a high priority. The Library is committed to maintaining all of our services during this transition.

If you have questions or comments please feel free to contact Corey Sue, Director, Finance and Facilities, UBC Library 604-822-5903.

Food for Fines is a joint AMS and UBC Library initiative to support members of the community in need. UBC Library users who wish to donate non-perishable food items may have $2 in fines paid for each food item donated, up to a maximum of $20. Food donations will be given to local food banks.

The Food for Fines program will take place in all UBC Library branches from Monday September 21st to Sunday October 4th ( inclusive). Acceptable food donations include any non-perishable canned or packaged food.  Perishable items or anything requiring refrigeration cannot be accepted.

Patrons who do not owe library fines, but who still wish to donate food, may do so – but we cannot credit their Library account.

If you hold the copyright to any published book, regardless of where it was published, the Google Book Settlement affects how your work may be distributed in the United States.  It has particularly strong implications for out-of-print books.

This information is provided for reference only.  The University does not take responsibility for its quality, accuracy, or completeness.  This information does not constitute legal advice nor does it recommend a specific decision by an author in response to the Google Books Settlement.  It is each individual’s responsibility to research its applicability to them.

To find out more about your rights and choices, and important dates by which you must make choices about your rights, you may wish to visit these websites:

•     Settlement Administrator:  Google Books Settlement FAQ
•     Access Copyright:  Why the Google Settlement Matters to You
•      Michael Geist, Professor of Law at the University of Ottawa, provides access to alternative points of view:  Michael Geist Blog
•     The Writers’ Union of Canada:  TWUC Advises Members Not to Opt Out of Google Settlement
•      The Association of Research Libraries (ARL), of which UBC Libraries is a member, has prepared Information for Faculty and Scholars
•     Jonathan Band prepared A Guide for the Perplexed: Libraries and the Google Library Project for ARL and the American Library Association

Some upcoming key dates:
•    September 4, 2009 (extended from the original date of May 5, 2009).
Any rights holder who wishes to opt out of the settlement, or file an an objection to the settlement,  must do so by September 4, 2009.
•    October 7, 2009 (rescheduled from the original date of June 11, 2009).
The US District Court in New York will hold a final Fairness Hearing to determine whether the settlement is fair, adequate, and responsible. Following the hearing, the court will decide whether to approve the settlement.

These dates were extended from the original dates by order of the Federal District Court in New York on April 28, 2009.

Because the proposed Google Books Settlement arose from a United States class action lawsuit, it does not, at present, directly apply to the distribution of books online beyond the United States. However, it is expected that it will have far-reaching implications.  Further information will be provided as it becomes available.

If you require additional information, please contact the Google Settlement Administrator, toll free at 1.888.356.0248, or Sandra Wilkins, Law Librarian at UBC.

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