03/22/22

Unit Three Reflection Blog

MEMO

To: Dr. Erika Paterson, Professor of English 301 99c Technical Writing

From: MinZhang Si, Student

Date: March 22, 2022

Subject: Unit Three Reflection Blog

Please find below my unit-three reflection and provide any feedback you may have.

I can only think of the adjective “colossal” to describe the experience with writing my formal report draft. I have written long papers, and one of the longest research papers I have done was about 4,000 words. But this report was different in its practicality and in its nature as a report. Unlike other academic papers that require mostly secondary research, this report required primary research. Because of this first-hand research component, I felt more pressure during my research and more responsibility to the data collection process and the findings.

For example, I felt slightly stressed about the surveys I sent out to my participants. Would they answer the questions in good faith? What if they took a long time to answer the questions? What would I do if I did not have the analytical skills to interpret their answers? Apart from these questions, I wondered whether my secondary research would be aligned with my primary research and doubted the relevance of academic, lab-based studies to real working environments. Specifically, I asked myself whether scholarly research in favor of employee engagement really applies to the workspace.

In terms of organizing my report, the word “colossal” is still a fitting description. To my surprise, the Table of Contents was the most challenging of the entire report. The challenge, however, did not lie in its writing but in its structure and format. I left the Table of Contents to the last stage of my report after I had completed other parts because I had to enter the corresponding page(s) to each section of the report as outlined in the Table of Contents. I wonder if there are other more effective ways to do the Table of Contents.

These challenges aside, I have enjoyed writing this report. It is one of the most practical assignments I have done, but I am not sure if I have done a good job. In any case, it is a colossal task, and I am glad I managed to break it into smaller parts and do it in multiple sessions.

As for peer review, I would avoid it if I could, even at the cost of losing marks. While I have benefited from my peer’s reading, which, for example, has helped me with readability and typos, I find the peer-reviewing process cumbersome. In a busy work environment, one suggestion from a co-worker can already be “too much.” That said, I am not so full of pride that I can’t take criticism. I only question how much an improvement a piece of writing may really have from a peer review.

Thank you for your all the comments you have given to my assignments to date. I look forward to reading your feedback for this reflection.

Hyperlink: 301 MinZhang Si Draft Formal Report

 

 

03/2/22

Unit Two Reflection Blog

MEMO

To: Dr. Erika Paterson, Professor of English 301 99c Technical Writing

From: MinZhang Si, Student

Date: March 2, 2022

Subject: Unit Two Reflection Blog

Here is my reflection on my learning from unit two.

I am hesitant about creating a professional social media network because I am wary of having too much personal information on the Internet. Although I am convinced that using the ten best practices I researched to network on LinkedIn can provide job opportunities and add to my professional life, I am satisfied with not having a profile now. I will consider signing up for an account when I am desperate for a job and career advancement.

For the report proposal and outline, I am rather pleased with the progress and eager to start my primary and secondary research. I look forward to sending out the survey on approval. However, I am a little concerned about the quality of the work I am producing because I have never written a report of any kind. I am also worried about the weekly deadlines and about missing details required for each assignment, especially because our tasks are getting more complex.

The peer review for my partner’s proposal provided another opportunity for me to learn how to give feedback to others, which is an essential skill in communication. As I wrote the review, I was mindful of my tone so that it would not sound pretentious or dismissive. After all, a peer is a peer, and I am no better than anyone in writing or analysis of any issues, so I tried to prevent any harshness from creeping into my words. But the most challenging part of a peer review, to me, has been the art of offering honest feedback without putting someone down.

As for what I have learned about my writing and reading, I find that I am still very much of a “dependent” person, which means I have to depend on the samples in my textbook, others’ submissions in the team’s writing forum, and the instructions on instructor’s blog. I am unsure about this dependence because it seems that nothing has stuck in my head yet or that I have not managed to commit to memory any writing structures, like the structure of a formal proposal or requirements for a peer review. That is, I am still dependent on external knowledge or information, and that I am yet able to remember detailed writing structures by heart.

Moving forward, I aim to study the writing formats and tips more closely, to hopefully make myself more sensitive to what to avoid when I write professionally and personally.

Hyperlink to report outline:

Hyperlink to revised report proposal:

Hyperlink:

02/7/22

Unit One Reflection Blog

MEMO

To: Dr. Erika Paterson, Professor of English 301 99c Technical Writing

From: MinZhang Si, Student

Date: February 8, 2022

Subject: Unit One Reflection Blog

The assignments of lesson 1:3 convinced me that technical writing is difficult but not altogether unmanageable. To write expanded definitions is challenging and to decide what expansion strategies to use so that the definitions are tailored to the readers is still more challenging. However, peer-reviewing and self-editing did help me address the challenge to some extent.

The original writing on the three definitions was a challenge to me because I was not sure what details to give and what not to. I had to change my writing situation several times and eventually settled on the current situation where I, a bookkeeper, explained to a potential client what double-entry bookkeeping is. I also found it difficult to identify and locate the right sources to help me explain the term.

I must say I benefited a lot from the peer reviews. From my peer I read a different interpretation of the assignment requirements, and from the feedback my peer wrote for me, I gained insights on aspects of my own writing that I could not see. For example, while my peer emphasized integrating the paragraphs (not using headings), I thought we had to use headings for each expansion strategy we used. I chose to remove my headings and follow my peer’s suggestion because I personally like smoothly integrated paragraphs as well. Plus, my expanded definition is not long so using subheadings might seem redundant. Other than this, I would say the peer-reviewing process helped me identify errors (like missing visual) I could not identify myself.

With my peer’s comments, therefore, I set to rewrite my definitions. The editing process was admittedly difficult because I had to, in a sense, deal with my own past and tell myself that I did not do well enough the first time. I edited my definition according to all of my peer’s suggestions because I did think they were sound and valid.

Overall, the assignments of this lesson were meaningful and showed me the importance of expanded definitions, though I still feel nervous about writing them. I hope more practice can ease my nervousness.

Revised Definition: Double-Entry Bookkeeping

Peer Review of Definition of Double-Entry Bookkeeping

01/24/22

Response to Join Professional Writing Team

To: duffydu@student.ubc.ca

From: msa176@students.cs.ubc.ca

Date: January 24, 2022

Subject: Response to Join Professional Writing Team

Dear Duffy,

Thank you for your invitation. I would love to join your professional writing team.

Your academic and professional experiences are evidence that you are an experienced writer. As mentioned in your application letter, you have an average of 89% and have written a range of school- and work-related reports, papers, and analyses. I have also done various kinds of written communication in school and at work. My job as a bookkeeper at Mitchell Island Terminal Ltd requires me to write emails regularly.

Working as a team with you this semester will further our writing abilities and improve our grades. In the spirit of your work motto “learn by doing,” let us learn how to write more professionally by doing and by working alongside each other.

Please contact me through email at msa176@students.cs.ubc.ca if you have any questions about our group work. I check this email at least three times a day, beginning from 8 a.m. For more urgent matters, you can contact me through Facebook Messenger or a social media handle that works for us both.

I look forward to working with you.

 

Regards,

MinZhang

301 MinZhang Si Application Letter

01/24/22

Second Invitation to Join Professional Writing Team

To: kcolos94@student.ubc.ca

From: msa176@students.cs.ubc.ca

Date: January 24, 2022

Subject: Invitation to Join Professional Writing Team

Dear Kenneth,

Please consider joining my professional writing team this semester. The extensive work experiences and academic focus described in your application letter show you are an outstanding candidate with relevant skills and abilities.

The six years of your role as a Strata Manager for various real estate companies are proof that you are familiar with written correspondence and interpersonal communication. Because English 301 is a course with weekly writings in different contexts, your diverse writing and work experiences will be crucial. My current work as a bookkeeper at Mitchell Island Terminal Ltd is also writing-focused. With our professional writing experiences together, we will make a highly functional team.

You note that one of your weaknesses is the formats of complex documents. It is my weakness as well. However, you can rest assured that I will work early each week, stay on schedule, and chat with our instructor about any difficulties we may have. I find that starting work early helps with compiling complicated documents. We can grow together in this area.

Finally, I would extend this invitation to join my professional team again. Please reply to this email by Jan 30 to let me know if you are interested or if you have any questions. I look forward to your reply. Thank you for your time and consideration.

 

Sincerely,

MinZhang

301 MinZhang Si Application Letter

01/24/22

First Invitation to Join Professional Writing Team

To: jkuan99@student.ubc.ca

From: msa176@students.cs.ubc.ca

Date: January 24, 2022

Subject: Invitation to Join Professional Writing Team

Dear Jackson,

I am writing to invite you to join my professional writing team this semester. After reading your application letter I believe we can benefit from each other’s skills and experiences and develop a strong working relationship together.

Your experience with Dr. Jackie Steward and her research team convinces me that you are proficient in writing formal research papers and following academic conventions. As we will need good writing skills for various English 301 assignments, working alongside an excellent writer like you would be helpful. I am confident my own experience with writing business reports and financial statements will add to the strength of our team when formed.

Also, I am interested in working with a flexible, team-oriented, and responsible member who can manage deadlines and heavy workloads. Your experience as a Co-op student at Chinook Therapeutics shows you are an organized person who can work on your own and as part of a team. In my case, I am punctual with my work, prefer to follow work schedule, and enjoy independent and collaborative work. Together we will make a great team as we are compatible in terms of work habits.

Please let me know if you would like to join my professional team by Jan 30, and feel free to ask any questions you may have. You can contact me through email at msa176@students.cs.ubc.ca. I look forward to your reply. Thank you for your time and consideration.

 

Sincerely,

MinZhang

301 MinZhang Si Application Letter

01/18/22

Memo

MEMO

To: Dr. Erika Paterson, Professor of English 301 99c Technical Writing

From: MinZhang Si

Date: January 18, 2022

Subject: Letter of Application Posted

As part of the assignments for Lesson 1:2, I have posted my letter of application today.

Here is a list of things mentioned in the letter:

  • I am applying to be a professional writer
  • I am forming a team of four
  • I am a graduate of SFU’s Bachelor of Business Administration with a concentration in Finance
  • I am interested in topics related to finance, risk management, software engineering, and web development
  • I am working as a bookkeeper at Mitchell Island Terminal Ltd
  • I am a student at the Department of Computer Science at UBC
  • I worked as an operation assistant for Canadian Students Assistance Association in 2016 and a helper at S.U.C.C.E.S.S. in 2015
  • My strengths as a writer are organization, coherence, and transitions and weaknesses are typos and occasional grammar mistakes
  • I love to work early in the week and stay on schedule
  • My work my have loose ends due to my occasional inattentiveness to details

Please let me know if you have any questions or comments about my letter.

Enclosure: 301 MinZhang Si Application Letter

01/18/22

301 MinZhang Si Application Letter

1234 Cloudy Street

Raincouver, BC V3B 6M8

January 18, 2022

English 301 Writers

UBC Blogs

Dear English 301 Writers:

Please consider my application to be in your team as a professional writer in this semester of 2022 Spring. Dr. Erika Paterson, our technical writing professor, encouraged me to form a team of four with professional interests and skills that complement my own. My academic achievements, professional interests, volunteer experiences, and writing skills prepare me as an excellent candidate.

A graduate of SFU’s Bachelor of Business Administration with a concentration in Finance, I completed my first degree with President and Dean’s Honour Roll in 2020 Spring. I enjoy topics related to finance, risk management, software engineering, and web development. After graduating from SFU and working for two years as a bookkeeper at Mitchell Island Terminal Ltd, where I kept an accurate record of the company’s financial status, I realized my knowledge of computer technologies was still lacking, so I decided to return to school. Currently, I am a first-year student at the Department of Computer Science at UBC. In terms of volunteer activities, I worked as an operation assistant for Canadian Students Assistance Association in 2016 and a helper at S.U.C.C.E.S.S. in 2015. In both roles I corresponded with coworkers over various events and communicated with different community leaders regarding sponsorship. Here are my strengths and weaknesses when it comes to writing skills and work habits:

Strengths

  • My writing is organized, coherent and well-transitioned
  • I like to work early in the week, stay on schedule, and avoid last-minute submissions

Weaknesses

  • I have typos and occasional grammar mistakes
  • I am not always attentive to details (e.g., formats) and my work may have loose ends

I believe in self-directed learning as much as collaborative work. Please email me at msa176@students.cs.ubc.ca if you would like me to be a part of your team.

Sincerely,

 

MinZhang Si

301 MinZhang Si Application Letter