ALA Meeting Minutes: October 1 2013

Oct 1 2013 ALA Minutes

Trail Room, 1:00pm

Attendees:

Anna Ferri, Carolyn Heine, Matthew Murray, Grace Romund, Mitchell Meler, Stefania Alexandru, Hedda Monaghan, Nicole Askin, Monica Swamiraj

Agenda:

Money in ALA Locker

• Record how much money in AMS; give to Jordan to run through account
• Email Elspeth and/or Chelsea and Nick to figure out what to do with that money
• One-One Charity donation?

Charter (two proposed changes)

• Current ALA student chapter requirement for ALA membership:
  • Officers have to be ALA members, but members do not.
  • We want to change the language
    • All members are “encouraged” to be members of ALA
    • ALA membership is one of the more expensive student memberships, so limiting members of UBC student chapter to those who are also members of ALA would be a bad idea
    • Eric: let’s talk about pros vs. cons; but cutting out any fee is a good move because it encourages more people to become members of UBC ALA student chapter
• UBC student membership vs. ALA student membership: difference in definition
• Anna will email the proposed change around
  • Any change to the charter needs at least a 50% majority vote (based on the amount of people on the listserv)
  • Addition of one additional chair/exec: Liaison officer
    • Duties: facilitate communication with other student chapters, ALA, and Eric
    • Pros: encourages collaboration between SLAIS student chapters of other organizations (which has been largely absent)
    • However, description of proposed executive position overlaps with current description of the co-chairs
    • Should this position be an ALA executive position? Would it be more appropriate for the LASSA exec team?
    • Course of action
      • Anna and Eka will discuss specific role of co-chair
      • Anna will attend Monday’s LASSA meeting to put a liaison role on the table for the LASSA exec team to see what the discussion brings up

ALA T-shirts

• Shirts being shipped to Jordan in Bellingham (saves money on each shirt and overall shipping costs)
• ALA will absorb the cost of shirts for four people: Eric (faculty advisor), Jordan (delivering shirts), Caroline (SLAIS director), and Alyssa (t-shirt designer)

ALA Roundup Debrief

• “Helpful” and “nice event”
• “Beneficial to have very different impressions” of the conference
• Would be useful to have in the future so that students can get a flavor for what happens at these conferences

Wikipedia loves Libraries Event

• October 22, 12:00pm-2:00pm in the Terrace Lab
  • Anna has reserved the room
  • How do you look at the backside of Wikipedia and understand what is going on. How do you edit a page? How can you contribute information?
  • Specifically tied to Open Access Week
  • Use digital signage in SLAIS
    • Eka is taking care of this
    • Volunteers will be hearing from Anna

Luncheon, ALA Accreditation Week (hosted by LASSA)

• October 21, SUB 209
• Specifically for MLIS students, but anyone from SLAIS is welcome
• External review panel of ALA Accreditation committee
  • We haven’t been given a lot of information about what it’s going to look like
  • They have a preset list of questions that they want answer to from students
  • We want to try and encourage as many students as possible to attend to show support for the department
    • EventBrite form (it’s on the blog, will be sent through email, tweeted, etc.)
    • Not a place to discuss department specific problems (save that for the director’s forum)

Other items on the table: ALA Blog; more member involvement to reach

Next Meeting

• October 15, 1:00pm in the Trail Room
• Focus on Wikipedia Loves Libraries event