PDF of February 4th, 2014 ALA Meeting minutes

ALA @ UBC Student Chapter Meeting
February 4, 2014
Trail Room, 1:00pm

Attendees: Anna Ferri, Carolyn Heine, Matthew Murray, Mark Christensen, Hedda Monaghan, Chelsea Shriver, Matthew Root, Sadie Tucker, Lauren Washok, Krista Paham, and Rebecca Lahr

Agenda:

1. Seattle Recap

• Purpose of the trip: to forge ties with the University of Washington ALA Student Chapter. They are the closest viable student chapter
• Trip went well.
• Tours: included the Law Library, Odegaard (undergrad) Library, Suzzallo Library, Allen Library, and Seattle Public Library
• tours conducted by student workers
• Resulted in several invitations to present/attend conferences, including the iYouth Conference in early February and the Washington Library Association Conference.
• Matthew M. is publishing weekly blog posts about the trip
• Need to coordinate for a possible reciprocal trip
  • Mid-late April
  • Volunteers needed to host students and plan tours and a pub night

2. Freedom to Read Week

• BCLA/CLA has spearheaded the event
  • They will send a google doc around so people can sign up for reading times and/or proctoring times
    • Update: Chelsea will send Kaja (our liaison) last year’s google doc as a template
  • Posters will be created by the end of the week
  • Bookmarks will be distributed

3. Publishing Panel

• Doodle Poll: Students want to focus on Academic Libraries (how do libraries and publishers interact?)
• Chelsea is in contact with Morgan G. to secure panelists
• Each panelist: 5-10 min. introduction about themselves and what they do
• Open Q+A at the end
• Possible Google Doc for students to submit Q’s?
• March 25th: tentative date
  • Carolyn will attempt to book the Dodson or Lilloet Room from 12:00-2:00

4. T-shirt Design Contest

• Members are interested in doing something besides t-shirts
• Suggestions include buttons, patches, stickers, mugs, and tote bags
• Chelsea will create and distribute a doodle poll to decide what type of paraphernalia will be used

5. Next Meeting?

• LASSA has asked us if we can move our meeting so we are not in conflict with their event
• Wednesday, March 5th @ 12:00pm (Sadie will book the room)

ALA_minutes_January14REV

Attendees: Chelsea Shriver, Matthew Murray, Carolyn Heine, Anna Ferri, Eka Grguric, Mark Christensen, Nicole Askin, Kelsey Ockert, Hedda Monaghan, Krista Darham, Alyssa Hamer, Luke McLeod, appleberry, Rebecca Lahr, Lauren Washuk, Stephanie Fan, Kaja Dawkins, Shideh Taleban, Sadie Tucker.

1.       Introduction of the current executive committee

• Anna, chair; Carolyn (graduating in May) and Chelsea, co-secretaries; Matthew, communications webmaster
• There is no co-chair, but one will be elected at end of meeting

 2.       Introduction of new members

• New members introduced themselves
• Eric Meyers, the faculty liaison for ALA@UBC, introduced himself

3.       Summary of semester events

• UBC has possibly the only active ALA student chapter in Canada (maybe University of Toronto, but inactive)
• The chapter has about three events per term
• The next event is this weekend (January 18-20): a trip to Seattle to visit ALA student chapter at University of Washington
  • The trip will involve tours and volunteer work
  • People who want to go should commit during the meeting and stay after the meeting to talk about logistics
• Marathon reading event will be during Freedom-to-Read Week (February 23-March 1)
  • Kaja will be the liaison with BCLA/CLA  to partner with them for a Marathon Reading being planned for Tuesday, February 25
  • Event takes place over 12 hours with people reading from challenged books for 10-15 minute increments
  • Event also includes bake sale (by donation)
  • Usually occurs in Lillooet or Dodson Room of IKBLC
  • Nicole will liaise with graduate student writing group for potential collaboration
• Panel on publishing to be in mid March
  • People interested in helping to organize: Lauren, Carolyn, Chelsea
  • Eka and Steph (new cohort) can provide contacts within the publishing industry
  • Need liaison with CLA/BCLA to collaborate?

 4.       Trip to Seattle (details)

• Group will leave Friday evening (January 17) or Saturday morning (January 18)
• Saturday afternoon, ALA student chapter at University of Washington will provide tours of UW libraries
• Pub night on Saturday
• Sunday will include tour of main branch of Seattle Public Library and free time downtown
• Monday will include volunteering in Fremont
• Transportation options include the bus (~$17-20), car (if anyone has one and can drive), or train (more expensive than the bus)

5.       Election of new executive committee members

• Co-chair
  • Position entails helping to organize group activities
  • Having one chair from the incoming cohort and one from a previous cohort provides nice orderly transition of responsibility
  • Co-chair maintains organization to keep the group on track, can switch off leading meetings, works with events committees, helps put together the meeting agenda, helps break work and contact points up between two people.
  • A new cohort co-chair may be around / available more at times than a co-chair from a previous cohort (more commitments)
  • Anna hopes that the new co-chair will also help members get connected to and navigate larger ALA organization (through blog posts, handouts, etc.)
  • Mark and Shideh (at library orientation, but sent email) expressed interest in being co-chair
  • Mark provided statement of interest and qualifications (member of new cohort, eight years of leadership in retail and banking and experience training people)
  • Shideh arrived at the meeting and indicated she did not wish to run for the co-chair position
  • Mark accepted the co-chair position
• Co-secretary
  • Sadie and Kaja expressed interested in sharing secretary position with Carolyn
  • Kaja provided statement of interest and qualifications (member of new cohort, has previously been secretary in clubs, worked in administration / experience taking meeting minutes)
  • Sadie provided statement of interest and qualifications (member of new cohort, experience taking notes as part of committees, does work at public library that involves taking notes)
  • Ballot vote conducted and Sadie was elected as co-secretary
• Exec committee members must be ALA member ($35)
  • Not necessary to sign up for interest groups, etc.
  • Benefits include ALA publications, emails, and chance to apply to ALA Student-to-Staff Program

6.       Meeting adjourned

November 5th Meeting Minutes

Present:

Anna Ferri, Eka Gguric, Matthew Murray, Carolyn Heine, Kaylin Anderson, Mitchell Meler, Matthew Root, Hedda Monaghan

Next Meeting: January 14 @ 1:00pm, Trail Room

1. New Treasurer

• Treasurer’s main duty is to be the point of contact with LASSA treasurer, Jordan
• Hedda volunteered to perform Treasurer duties
  • Motion to have Hedda be our new treasurer passes with a unanimous vote in favor
  • Hedda will take over Jason’s duties beginning in January

2. T-Shirts

• T-shirts have arrived
• As Anna is able to track everyone down with ease, we will not be needing to set up a table for members to collect their shirts
• If enough people outside ALA@UBC (at least 15 people) want a t-shirt, we will submit another order in the spring

3. White Elephant Book Exchange

• Wednesday, November 27^th, 11:30-1:30
• Bake Sale
  • Anna, Carolyn and Kaylin are available to run the bake sale
  • Anna, Carolyn, Matthew Root, and Hedda are willing to provide baked goods
  • Bake sale money will be donated (TBD)
• Book Exchange
  • A poster will be created explaining how the exchange works
  • Extra books will be donated (TBD)
    • Last year, books were donated to SIPS Book Drive
• Action Items
  • Digital Signage: Eka will create the digital signage to post in the SLAIS lounge and forward the file to Kaylin
  • Physical Posters: Kaylin will print and distribute posters around SLAIS
  • Donation of money and leftover books
    • Eka and Matthew Root will investigate possible locations/organizations
  • Creation of a box to place outside the Trail Room (for students that cannot attend the event but wish to donate books)
  • Anna will send out a Google Spreadsheet to ALA members to describe what baked goods he/she will bring for the bake sale
  • Anna will send out an email to the listservs and post on Facebook; Matthew Murray will post an announcement to the blog

4. Student-to-Staff Essay Contest

• Advertising: Eric needs assistance advertising the contest to SLAIS students
• Contest closes on December 2
• Action Items
  • Anna will forward Eric’s email to the listservs and post an announcement on Facebook

5. Events for Next Term

• Orientation: January 5^th (12:00-1:30)
  • ALA needs at least one representative, preferably two. The reps should not be representing another student group
  • Action Item: Anna will send out a call for volunteers via email
• Panel on Publishing: March
  • Hopeful collaboration with BCLA/CLA group
• Freedom-to-Read Week (February 23-March 1)
  • Marathon Reading Event
• ALA Exchange (January 17-20^th?)
  • Matthew Murray is in contact with UW ALA group
  • Kaylin will send out inquiries to friends about hosting students
  • As there is no meeting until January, communication will be done via email
• Membership Drive
  • Table until January

6. Next Meeting

• January 14, 1:00 in the Trail Room
• If Eka and Anna are unavailable to attend, Carolyn will chair the meeting