ALA Student Chapter Meeting Agenda | 27 September 2011
Noon | Trail Room @ SLAIS

1. Attendance:

Yolanda Bustos
Layla Naquin
Chelsea Shriver
Lindsey Krabbenhoft
Sarah Fallik
Morgan Barnes
Kaitlyn Sparks
Mary Jinglewski
Morgan Gariepy
Chelsea DiFrancesco
Lindsay McFarlane
Tracey Vantyghem
Ebony Magnus
Elspeth Olson
Jennifer Pappas
Judith Guzman-Montes

2. ALA news and events:

Alpha Delap, the ALA New Member Roundtable SASCO liaison, contacted Eric about New Member Roundtable/ Student and Student Chapter Outreach. We’ll give her contact information for our new officers.

She’s also interested in having a joint UW/ UBC ALA event in spring. She and Eric will/ have talked about this (Eric says they’re “peeps”) and he’ll check in soon with officers to let them know what they have in mind and the student group can start planning for the Spring event. (Possibly centered around a speaker, with the UW ALA student chapter coming up for a visit)

Eric also talked about ALA co-sponsoring colloquia events. What this means for our group is that we would be responsible for promoting the colloquia and generating excitement amongst our peers. There is no financial obligation from ALA, and we don’t get to pick the colloquia speaker, but the colloquium committee does a really great job of getting fantastic speakers in. (And if you really want to sit on the committee, every winter term 2 the position becomes available through LASSA.) We agreed we’d love to support the colloquium series. Additionally, Eric mentioned that there is a special luncheon-with-the-speaker opportunity for one student for some of the colloquia. So, that’s REALLY exciting. Details on that to follow.

3. Voting:

Yolanda opened the floor for nominations and went over the positions and duties.

Voting took place by a show of support if the seat was uncontested. The only contested position was voted on by secret ballot. All nominees were allowed to speak briefly on their qualifications and Eric counted the ballots.

The results:
Co-Chair: Mary Jinglewski <mary.jingles@gmail.com>
Co-Chair: Elspeth Olson <olson.elspeth@gmail.com>
Treasurer: Jennifer Pappas<jenn.pappas@gmail.com>
Webmaster/Communications Officer: Layla Naquin <laylanaquin@gmail.com>
Secretary: Chelsea Shriver <cg.shriver@gmail.com>

Congratulations on your new positions and thank you to everybody who showed interest. Our charter stipulates that additional committees and positions (to help spread the workload) can be made as necessary, so we very well could need more help in the future, especially if our student group stays fairly large.

New reps: someone who held your position last year (hopefully) will get a hold of you soon to show you the ropes and get you oriented. It’s pretty straightforward, but encouraging words are always nice, right? If no one gets a hold of you, I am always available to help you figure things out.

4. Next Meeting:

Date and time?
The next meeting is Tuesday October 11th at Noon in the Trail Room (or a location tba via Chelsea S) We agreed that Tuesdays at noon work well for us and we will continue to meet once monthly (more as needed) at this time. Chelsea S. will book the trail again with Kiki for that date. If we have a larger turn out next meeting, then we’ll try a bigger room, but for now, we’ll see how it goes. The meeting information must also be updated on the blog, Google student calendar on the SLAIS page and the kitchenette calendar. (Chelsea S. and Layla can work out who is going to take of what now and in the future)

Any ideas/items for the agenda can be sent directly to the chairs, whose contact info is above. If execs want to set up any social networking opportunities (ie. a Facebook page, a twitter account, etc.) and they PROMISE to be diligent about keeping it up (A badly run social networking presence is worse than no social networking presence), then they can coordinate and get that going. We can all help by using any and all opportunities to advocate for librarianship and our student group by using the site, generating ideas and coming to meetings with lots of communication under our belts and ready to use the face time we have to really get things done.

5. Call for any new business?

No one had any new business to bring up at this time but I just wanted to remind you again about the ALA Student-to-Staff program.

To become our chapter nominee, qualifying interested students shall participate in an essay contest outlining how the program will benefit their professional goals. The essay shall be approximately 500 words and submitted to the faculty adviser (Eric Meyers, eric.meyers@ubc.ca) by October 31. The faculty adviser will then evaluate the essays to determine which one student will be nominated. The adviser will then nominate the student to the ALA liaison.

I know you guys probably have a lot of things on your plate and assignments are coming up fast, but please take advantage of this tremendous opportunity and if you have any questions about what the experience was like, don’t hesitate to ask me (Yolanda).

6. Meeting Adjourned.