Tag Archives: marathon reading

Meeting Minutes | 20 March 2012

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1. Meeting called to order

2. Approval of meeting minutes

  • February 29 meeting minutes are approved.

 3. Marathon Reading event update

  • The event went well!  The club raised about $150 for the Carnegie Center, enough to bring in a visiting writer.
  • Raffle winners were Emily from Creative Writing, Nadia from SLAIS, Jay from Creative Writing, and Sarah from SLAIS.
  • The event in IKBLC included 10 hours of readings by 40 separate people. The event at Carnegie was a good deal smaller, but was valuable for building a relationship for future events.  In order to continue to build relationships with the community, ALA@UBC should keep an eye on events happening at VPL and participate where possible.
  • For next year, it would be good to create more energy around the event. Ideas include:
    • Adult beverages
    • A different set up / location (having the event next to the Learning Commons made things too quiet and “chill”).
    • Having the event in spring next year establishes a consistent event and allows the club to make additional connections with other groups on campus (i.e., Theatre Department).  Next year’s event could include plays, audience participation, spoken word performance, music, etc.
    • Next year’s event should also build in some time for banter / getting to know the reader / root for the reader / an explanation of the text.

4. ALA@UBC t-shirt order

  • The t-shirts will be ordered by March 22 and shipped to Emily Booth in Bellingham, WA.  Shipping should take two weeks, and t-shirts will be distributed in SLAIS once they arrive.  Members will have to pay for their t-shirt before receiving it.
  • Chelsea will send out t-shirt order link to members and Eric once more before final order is placed.
  • Club will absorb the cost of giving Eric a free t-shirt as faculty advisor.

5. Bake Sale on March 21

  • The “pay what you wish” bake sale will be Wednesday, March 21, 11 a.m.-2 p.m. Come and hang out!
  • Sign up to participate and let’s us know what you will be bringing on the Google Doc.
  • If your food includes common allergens, bring a sign.
  • Vegan treats are always appreciated.

6. ALA Annual Conference

  • Sarah Fallik, who won the ALA Student-to-Staff essay contest, will blog about her experience at the ALA annual conference either at the ALA@UBC blog or at one of the ALA’s blogs.
  • ALA’s president, Molly Raphael, recently spoke at the University of Washington, and the talk will be available online.  Mary J. will send out the information about how to access the talk.
  • The new president of the ALA student chapter at the University of Washington is Gina Kessler Lee.  Mary and Elspeth will continue the conversation with her about possibly fieldtrips.

7. Planning for fall events over the summer?

  • Plans for next year include:
    • Book swap and bake sale (end of first term)
    • Marathon reading (spring term)
    • Club members should look at the ALA site to get ideas for events to do in the fall (i.e., Banned Book Week). It would be good to start off the next term with a bang to impress the new cohort.
    • Send ideas to Mary and Elspeth via email.
    • The club should also be sure to have a presence during orientation.
  • Mary will be stepping down as president in the fall, so that is a position that will be available.

8. Meeting adjourned

 

Meeting Minutes | 29 February 2012

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1. Meeting called to order

2. Approval of meeting minutes

  • February 7 meeting minutes are approved.

3. ALA@UBC T-Shirt Order

  • The ALA@UBC t-shirt design has been selected (scripty letter design, green logo on a black shirt) and an order poll will be sent from Customink.com so that members can specify their preferred sizes.
  • Sam Mills mentioned that classmate Emily Booth commutes from Bellingham, WA, and may be able to receive the shipment. She will check with Emily abut this.
  • The order link will be sent to Alyssa Feir, who won the ALA@UBC design contest, so that we can provide her with a free t-shirt.

4. Old Business

  • Cherry Blossom / Haiku Event Update: Brigid Winter attended the first day of the Cherry Blossom / Haiku Event on February 28. Only one Japanese student attended, but five SLAIS students were there. They learned about haikus and will crown a haiku champion at the second day of the event next week.
  • Marathon Reading:
    • Everyone who has signed up for a reading slot should consider signing up twice at this point to fill remaining slots.
    • RSVP to the Facebook event and send the link to friends.
    • Elspeth will take charge of the bake sale and will have people commit to bring stuff.  People can bring savoury as well as sweet things.
    • ALA@UBC treasurer Jen approved spending $60 on gift cards. $30 will be spent for the Wednesday event at IKBLC (two $10 UBC Bookstore gift cards and one $10 Blue Chip gift card).  $30 will be spent on the Friday event at the Carnegie Center (six $5 London Drug gift cards).
    • Please make sure to hang up flyers!
    • Carrie will be at the Lillooet Room at 8 a.m. on Wednesday to set up, which hopefully will be easy. She will also type up instructions for readers / monitors. She will be in touch with Clare at IKBLC about set up and signage.
    • It is suggested that a clock is needed so that readers can keep track of time.  Judith or Caroline volunteer to bring a small alarm clock for the event.
    • It is suggested that it would be a good idea to have a water dispenser there for readers. Elspeth will check about borrowing one from SLAIS or LASSA.
    • Bring extra books in case people just drop in and want to read.

5. New Business

  • End of semester bake sale to benefit ALA
    • Last bake sale in the fall was very successful.
    • Proposed date for the bake sale: Wednesday, March 21, 11 a.m.-2 p.m.
    • Possible theme: St. Patrick’s Day, literary theme, Easter egg decorating (construction paper, plastic eggs)
    • Bring an ingredient list when you have baked something so that people know what is in the baked goods. Consider making vegan and gluten free items.
    • A Google doc will be created so that people can sign up for baking.

6. Next Meeting

  • The next meeting will be on Tuesday, March 20, at 1 p.m. in the Trail Room at SLAIS.

7. Meeting adjourned

 

 

 

 

Meeting Minutes | 7 February 2012

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1. Meeting called to order

2. Approval of meeting minutes

  • January 12 meeting minutes are approved with removal of attendance list before posting to the blog.

3. ALA@UBC T-Shirt Design Contest

  • A secret, paper ballot vote was conducted to select one of two designs submitted by Alyssa Feir for the ALA@UBC t-shirt design contest. The vote resulted in a tie, and the decision was made to send out a Doodle poll so that there could be a new vote, which will include color options for the t-shirt (green logo on a black shirt, white logo on a black shirt, white logo on a cranberry shirt, and gold logo on a navy shirt). The last day to vote will be Friday, February 10.

4. Old Business

  • Surrey Library tour recap: The tour was great! There was a great turnout, and the group received a private tour from David Kerr. The facility is gorgeous and boasts public art, meeting, studying, and computer space, as well as a coffee shop. The library also rents space to SFU for an educational satellite campus. The library is the crown jewel of the city’s redevelopment plans and is in the process of developing its collection. It’s an exciting time to be at the Surrey Library! A thank you note has been sent.
  • Marathon Reading:
    – Carrie was at a meeting with Megan Langley at the Carnegie Center, so Chelsea reported out on the progress of the event planning.
    – The Dodson Room (CORRECTION: It’s actually the Lillooet Room) has been reserved for March 7. The possibility of adding another day (March 6 or March 8) to the event at UBC was discussed, but the majority of the group felt that having the UBC portion of the event last only one day and then having an open mic event at Carnegie Center would be preferable.
    – The Creative Writing program has confirmed interest in participating.
    – Carrie created a document that breaks March 7 into 15-minute reading chunks so that people can sign up for reading slots. The sign-up sheet was passed around so that people could put their names down for readings. A Google doc will be created for additional Marathon Reading sign-ups.
    – It will also be necessary to have people sign up for 1- or 2-hour slots to come in and keep an eye on things, like the reading schedule, food, and money. People on the event coordinating committee can sign up for monitoring first, but other ALA folks should be aware that they may be called upon, too.
    – Carrie proposes the idea of a raffle. Everyone that reads would have their name put into a hat and a gift card would go to the winner. Would ALA be wiling to contribute $50 for a local gift certificate? The group seems fine with the idea of donating $50 for a raffle, but suggested that there actually be multiple prizes (buying at least three gift certificates with the $50). People suggested that the gift certificates could be for a bookstore, VPL gift shop, or a coffee shop.
    – The suggestion was made that ALA-ers should bring in a bunch of books (classics, poetry, Dr. Seuss) for people to read in case they drop in.
    – The suggestion was also made that the people who are there to monitor should be prepared to jump in and do extra readings if no one shows up / signs up.
    – Someone asked if there would be someone who could take photos.
    – Someone suggested having an audio book playing when no one is reading.
  • Cherry Blossom / Haiku Event
    – Nick spoke with the Ritsumeikan folks, and they suggested having the event over the course of two weeks on February 28 and March 6 (12-1 p.m.).
    – The event will include learning about haiku, writing haiku, and finding a haiku master.
    – Ritsumeikan has offered the use of their tatami room and will also provide food and prizes for the winners.
    – Nick will make a poster (partly in Japanese) and will sent it out to the Ritsumeikan students by the end of the week.
    – 10 people from SLAIS will also be able to attend. People will be asked to sign up and a waiting list can be kept if the number exceeds 10. People who sign up should commit to participating both weeks.
    – Brigid Winter volunteered to take photos at the event.
    – Nick will write a blurb and send it to Layla so that she can sent the invitation to the SLAIS admin list.
    – An idea is proposed to decorate a tree in SLAIS with the haikus written on pink paper and to ask people to donate funds and also to help chose a haiku champion.
  • ALA@UW collaboration update
    – Elspeth and Mary have been in touch with ALA@UW, and they have an event planned for April 4 with the president of ALA, so getting together in the spring probably won’t work for them. We will begin to plan an event for the fall.
    – If there are people attending the ALA conference over the summer, a mixer can be organized for members of the two groups. Since Sarah Fallik will be attending as UBC’s representative, she can potentially help organize.
    – UW is on the quarter system, so they don’t start until later in September, which needs to be considered when planning events for the fall.
    – If you have ideas for events with UW, let Elspeth know.

5. New Business

  • ALA events and ALA week themes: There are lots of ALA theme weeks around which we can plan events, such as Teen Tech Week in March, Freedom of Information Day in March, National Library Week in April, and lots of events in September and throughout the fall. We can potentially team up with a local library to put together an event and discussion.
  • Don’t forget to sign up to be an official member of ALA! Just go to the membership section of their website. It’s only $30 for students and it’s good for your resume to be a card carrying member of the organization.

6. Next Meeting

  • The next meeting will be on February 29 from 11 a.m.-12 p.m. (CORRECTION: It will actually be 12-1 p.m.) in the Trail Room at SLAIS.

7. Meeting adjourned

Marathon Reading Event

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We are VERY excited to invite you to participate in a Marathon Reading Event!

A what?
The Marathon Reading Event, a joint effort of ALA@UBC, the SLAIS community, and Creative Writing students at UBC, is an opportunity to come together in celebration of our professions, our community, and our love for books. During the event, participants will take turns reading aloud from their favorite works. Everyone is invited to stop by to listen, enjoy treats, and contribute a loonie or two to our by-donation fundraiser. All proceeds will go to program development at the Carnegie Branch of the VPL in the Carnegie Centre.

Awesome! So when and where is this happening?
Wednesday, March 7 from 8 am to 8 pm in the Lillooet Room of IKBLC
Friday, March 9 from 1 pm to 3 pm in the auditorium at the Carnegie Centre

How can I participate?
There are many ways!

– Stop by the Dodson Room anytime on March 7 to listen to readings, relax with friends, eat snacks, and donate to our fundraiser
– Sign up to read aloud from your favorite book at the Google doc: https://docs.google.com/document/d/1ni7m1KrHn_DA1Pa9YD1V2P0vqf-psbKjD5Q7-cSLHo0/edit
– Bake something tasty for people to nibble on at the Dodson Room portion of the event, just bring it at anytime on March 7
– Come to the Carnegie Centre between 1 and 3 on March 9 to listen to readings by Carnegie patrons (or to read yourself if there are gaps in the action!)


Some incentives!
Everyone who reads and/or donates to the bake sale will be entered to win a gift card!

We’re pumped about this, and hope you are too. Please feel free to share this with friends, everyone is invited!

Any questions, just send them over!

Meeting Minutes | 12 January 2012

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1. Meeting called to order

2. Welcome and introductions of new and returning members

3. Approval of meeting minutes

  • November 8 meeting minutes are approved, with correction of “brining” to “bringing” under the second bullet of item three (Marathon Reading) and removal of attendance list before posting to the blog.

4. Announcements

  • The winner of the ALA student-to-staff program essay contest is Sarah Fallik. Sarah will be attending the ALA Annual Conference 2012 in Anaheim, CA, this June and will let us know about her experiences there.

5. Old Business

  • Bake sale results: Last term’s bake sale and white elephant gift swap raised approximately $170, which nearly quadrupled the ALA student group account balance. The amount raised makes this a very successful event. Plans to hold another bake sale in March near the end of this term will be discussed at subsequent meetings.
  • Surrey Public Library tour: The joint ALA / BCLA tour of the Surrey Public Library will be held on Thursday, January 26, at 10 a.m. The tour will last an hour, so those joining the tour should block out about four hours for the trip, including travel time. People should expect to be back in time for afternoon classes. An announcement will be sent out with additional information, travel details, and an opportunity to RSVP.
  • Marathon Reading:
    – Carrie reported on the progress of the “marathon reading” event – a way to raise awareness of the ALA student group, raise money for a cause, and partner with other student groups (Librarians Without Borders).
    – The event will go two days (two 12-hour sessions) and funds will be raised by purchase of baked goods during the event (by donation) and from donations made during readings.
    – Funds will go to the Carnegie Center Library and Carrie has been in touch with acting director Megan Langley about having part of the event at the Carnegie Center to allow the library’s patrons to participate.
    – After a vote, it is decided that the likely dates of the event will be February 14 and 15.
    – Next steps will be to coordinate with Carnegie Center and to book a room.
    – Since the readers and the audience will come and go, it will be possible to have the event work around classes.
    – The hope is to also include other departments at UBC, such as the English and theater departments and various MFA programs.
    – A sign up sheet was passed around to solicit additional members of the marathon reading committee: Sam M., Jason K., Meghan W., Nadia S., Elspeth O. and Sarah F.

6. New Business

  • ALA@UBC t-shirt contest: The chapter will be holding a contest to design the ALA@UBC student chapter t-shirt. One-color designs for one-sided t-shirt are due in paper or electronic format to Layla Naquin by February 6. The design should incorporate ALA@UBC, but otherwise, the design is up to entrants. The winning design will be decided by silent vote at the next meeting. An announcement will be sent out with additional details.
  • New ideas / brainstorming:
    – A question from Sam: How is the ALA@UBC student chapter connected to the larger ALA organization. The ALA student chapter at UBC is one of about 60 recognized student chapters. ALA@UBC is currently trying to organize an exchange with the ALA student chapter at University of Washington. Members of the student ALA chapters can join the ALA parent organization at a reduced rate of $33. The ALA membership gives you access to publications and reduced-rate and free online workshops. Members can also join various roundtables and interest groups within the larger ALA organization. The ALA@UBC chapter is relatively new, so provides a great opportunity for members to shape the direction of the group.
    – Other possible upcoming ALA@UBC events include a lunch speakers series. Feel free to contact any of the members of the executive committee with ideas for the group
    – Cherry blossom / haiku festival: Nick proposes a cherry blossom celebration and haiku writing event in March that would allow collaboration with international students and the Asian Library at UBC. The event could possibly be held at the Nitobe Garden at UBC and could involve writing haiku on pink paper in order to create artistic representations of cherry trees in bloom. A sign up sheet was passed around to solicit members of the cherry blossom / haiku festival committee: Jennifer P., Sam M., and Nick J.
  • The next meeting on February 7 at 12 p.m. in the Trail Room at SLAIS will cover the marathon reading, the t-shirt contest, and possible ALA-themed weeks around which ALA@UBC can plan special events (i.e., Banned Book Week in September, which would need to be planned in the spring).

7. Meeting adjourned

Meeting Minutes | 8 November 2011

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1. Meeting called to order

2. Approval of meeting minutes

  • October 11 meeting minutes are approved, and it is decided that for the version of the meeting minutes posted on the blog, the names of attendees will be removed for privacy reasons.
  • The names of attendees that appear on previous meeting minutes already posted to the blog will remain unless Layla (laylanaquin@gmail.com) is contacted with a request to remove a name from the record.

3. Marathon Reading

  • Carrie presented an idea to the group to hold a “marathon reading” as a way to raise awareness of the ALA student group, raise money for a cause, and partner with other student groups.
  • At her previous program, the marathon reading lasted three full days. People would sign up for 15-­30 minutes sessions, and the audience would come and go, bringing food to share. Readers are sponsored in order to raise funds.
  • Librarians Without Borders and other SLAIS student groups could be invited to participate and money raised could be split between the groups or donated to the Carnegie Center.
  • Questions going forward include the topic of the readings / possible themed ALA week tie-­ins, the space (IKBLC classroom?), potential co-­sponsoring / participating student or outside groups (MFA program at UBC, MACL program, Librarians Without Borders?).
  • Will aim to hold the event next term. Carrie will lead a committee to organize the event. A sign up sheet was passed around to solicit members of the committee: Marathon Reading Organization Committee – Chelsea Shriver, Carrie Grinstead, Lindsey Krabbenhoft, Nick Josten, Kate Conerton, Judith Guzman-­Montes, Dana Horrocks, Layla Naquin

4. White Elephant Book Swap / Bake Sale Event

  • The White Elephant Book Swap / Bake Sale will take place on November 23. The bake sale will go from 11 a.m.-­2 p.m., and the book swap will go from 12-­1 p.m.
  • Volunteers are needed for publicity, book swap organization, baking / bake sale organization.
  • It is decided that ALA student group members should bring extra books to the book swap to allow SLAIS students who do not bring books to participate. Also, there is a possible tie-‐in to the Carnegie Center book  drive being organized by Librarians Without Borders (you can donate the book you receive in the book swap to the book drive).
  • A sign up sheet is passed around to solicit members for book swap and bake sale committees: White Elephant Book Swap Organizing Committee – Chelsea Shriver, Dana Horrocks, Mary Jinglewski, Sarah Fallik. Bake Sale Organizing Committee – Ebony Magnus, Ashley Pettet, Morgan Gariepy, Judith Guzman­‐Montes,  Layla Naquin, Morgan Barnes, Elspeth Olson
  • Eric Meyer recommends that bake sale be set up on a by‐donation basis, rather than establishing prices for individual items.
  • Caroline points out that it is important to be aware of potential food allergies(nuts, gluten) when baking. Also, IGA and Safeway are having a sale on baking items until November 10.
  • It is determined that Mary will head the book swap committee and Elspeth will head the bake sale committee. Layla will handle publicity.

5. Volunteer Projects / Outreach

  • It is decided to postpone discussion of future volunteer projects until the next meeting in order to focus on the upcoming event. Potential future volunteer projects include collaborations with Librarians Without Borders and the Green College Reading Room Committee.
  • There discussion of possible volunteer opportunities with VPL or Friends of the Library, but it is decided that it is likely not feasible to accomplish this based on library volunteering rules and limited volunteering opportunities with the Friends of the Library.
  • Eric Meyer recommends instead making sure that we get the ALA student group onto the radars of the powers that be by, for example, inviting Sandra Singh, VPL’s chief librarian and a SLAIS grad, for lunch and a chat.
  • This suggestion opened up a conversation about establishing a regular lunch and talk series exploring issues in libraries. Possible invitees include heads of UBC department libraries, librarians from other institutions (Simon Fraser University, Langara College), community librarians / people currently in the field.
  • Dana suggests that these lunches could be a good opportunity to ask future colleagues what they could expect / ask of us as a student group and as future librarians.

6. Announcements

  • Dana emailed Beth Barlow, the head of the Surrey Public Library, to inquire about a tour for the ALA student group. The BCLA YAACS group is going to the Surrey Public Library to meet with the teen librarian on November 16. ALA student group members are invited to join the BCLA group on their visit to the library. The group will return in time for 2 p.m. class. A tour specifically for the ALA student group with Beth Barlow will be postponed until next term when class schedules are finalized.
  • The ALA student group at the University of Washington is excited about the potential collaboration with our ALA student group. Mary and Elspeth will be setting up a Skype meeting with the president of the UW group to plan for next term.
  • The t-­shirt connection that Kaitlynn had mentioned at the last meeting fell through. We will revisit discussion about group t-­shirts next term.
  • The ALA conference Student-to‐Staff program essay is due on December 2. Layla received instructions from Eric on applying, which she will send to the group. The winner will be notified by December 15. Once your name has been submitted to ALA as the winner, you must attend the conference, so only apply to the Student-­to­‐Staff program if you are sure you can attend the conference.
  • Eric reminds us that there will be a SLAIS colloquium November 9 on digital literacy, and there is still a spot available to attend lunch if anyone is interest in joining.

7. Meeting adjourned