Joint meeting with CLA/BCLA

ALABCLACLANovemberMeetingMinutes.odt

Tuesday November 18th, 2014
IKBLC Room 461
Chair: Sarah Arbeider
Minutes: Kaja Dawkins

In attendance: Sadie Tucker, Laura MacDonald, Prof. Judi Saltman, Sarah Arbeider, Mark Christensen, Christina Appleberry, Krista Parham, Anna Ferri, Tim Rainey, Alex Kuzkowski, Blake Hawkins, Kelsey Ockert, Roxanne Kalenborn, Chloe Riley, Maggie Faber, Bonnie Paige, Kaja Dawkins, Marche Riley, Dr. Eric Meyers

1. Meeting Minutes: Kaja to take minutes on behalf of ALA and BCLA/CLA
2. Freedom to Read Week (FTR)
   1. Similar to Banned Books Week in the US, but not sponsored by CLA
   2. In the past, SLAIS has done a reading event in which people read from challenged books for approximately 5 minutes; we have also used the opportunity to host a panel discussion and hold a bake sale
   3. UBC Libraries also participate with contests and displays but we would like to work more closely with them in terms of planning and advertising the event; hopeful a student will volunteer to liaise with the library
   4. Judi: The panel last year was mostly focused on writers, illustrators, and publishers of children’s books
   5. Marc: You don’t have to read from anything salacious, for instance Matthew read from Batman comics last year; it was really interesting to hear from the panel about their experiences with works being challenged
   6. Sarah: Were there any librarians on the panel last year? Answer – no, but it’s something to think about for next year
   7. Dave: Did people on campus really engage? Answer – not as much as we’d like; more people attended the panel, but it can be hard to convince people outside the program to participate in the readings; we should think about advertising better
   8. Anna: It might be fun to have smaller tables set up where people can read in groups, less intimidating than getting up at the front
   9. Sadie: Should we consider a different location that might draw in more people? Suggestions – the SUB (could be loud on the main floor, but less exposure on the second floor
   10. Sarah: The IKBLC is pretty heavily used
   11. Krista: So do we feel good about doing this reading? Do we want to have another panel?
   12. What do other schools/libraries do?
   13. Judi: FTR website (http://www.freedomtoread.ca) is a good source for finding out; not every library participating lists their activities but some do
   14. Krista: Edmonton also incorporates Freedom to Write (FTW); this suggestions was enthusiastically received
   15. Should we have a display or any other activities? The library usually does a contest where you can guess the banned book based on a subtle description; last year we hosted this contest at the FTR event
   16. Sarah: Koerner puts up a display of a timeline of banned books in Canada and a display of the most frequently banned books
   17. Eric: The bookstore also does displays and has public spaces, so that could be another alternative venue
   18. Mark: The more things we add, the more we need people to actually attend to make them worthwhile
   19. Judi: People sign up for reading slots in advance and faculty can sign up as well as students. The creative writing department has indicated in the past that they are interested in getting involved
   20. Anna: We could visit classes with the sign up sheet and encourage people to sign up in person
   21. Krista: So in the morning we’ll have a few hours of readings, then the panel in the afternoon, and then maybe some time for Freedom to Write?
   22. Sadie: Let’s keep it a one-day event, we don’t want to get overextended
3. Move to create a committee for Freedom to Read
   1. Committee will oversee posters and advertising, room booking, liaise with librarians and potential panel guests, collaborate with the library, and organize/maintain a template for the event
   2. Committee will still call on other members to help and support their activities
   3. Marche, David, Tim, Anna, and Appleberry volunteered for the committee
4. Further planning discussion for Freedom to Read
   1. Tim: Should we consider having a pro-censorship voice on the panel?
   2. Sadie: Interesting idea, could add depth to the discussion
   3. Tim: There are other factors that go into why a book gets banned or isn’t included in the library catalogue; would be interesting to look at that perspective
   4. Sadie: Novelty to working with the bookstore as an event venue; Krista: we should check the feasibility of this
   5. Krista: Should we have a bake sale?
   6. Marche: Would it be possible to have free food?
   7. Krista/Mark: The budget doesn’t really allow for it; snacks will be priced reasonably
   8. Anna: We could have something like popcorn available for free
   9. Judi: a top researcher in censorship, Ann Curry, has just retired from University of Alberta and is living in Victoria; she’s a great presenter and has a recent book about scatology in children’s books; this would potentially be a longer talk, maybe not appropriate for the panel
   10. Anna: If we do the event at the bookstore, we would not be able to do a bake sale
5. Announcement of Student-to-Staff Winner
   1. Eric: Very competitive this year, and the winner is Alex Kozkowski; interest in this opportunity is growing
   2. Student-to-Staff is an award that sends on student to the ALA Annual Staff Meeting; pays registration, some lodging, and includes a per diem
   3. Kelsey: Reminder that there is also a student conference travel award, so check it out!
   4. Judi: There is a Student-to-CLA program as well; applications to the director are due usually around March/April
   5. Eric and Judi both stressed that if you have something (research, etc) to present, that will make you a stronger candidate
6. ALA Discussion (Mark)
   1. ALA members voted to order tote bags
   2. Peer Mentorship Program
      1. Connecting new students with current students to advise on degree path and how to get the most out of your time at SLAIS; idea of implementing this program was well received
      2. BCLA also has a mentorship program to connect students with professionals
      3. ALA would base their program on ACA
   3. ALA Exchange
      1. A group of students from the University of Washington ALA student group will be visiting Vancouver in January (students from UBC went down to Seattle last January); there will be library tours and social events; if you’re willing to have someone stay on your couch, we’ll be looking for volunteers
      2. Will be emailing more information in December
      3. Anna: Great way to make lasting connections
      4. Mark: Networking is sometimes treated like a dirty word, but it’s essential
      5. Talk to Matthew Murray for more information
   4. Sadie: Rooms are confirmed for the Programming Panel, January 28 from 12:00 – 1:00; whoever nominated successful panel candidates needs to contact them; focus on public and academic libraries and programming for adults
7. BCLA/CLA Discussion (Krista)
   1. Laura: Bake sale raised $123.00 and so far no one has asked to be reimbursed for money put into the float
   2. Sarah: Richmond Public Library will be hosting us for a tour on December 2nd at 10:00 AM; this is after classes and assignments are completed so we hope for good attendance; tour will be 60 minutes followed by a Q&A session and will focus on the new workroom and collection development
      1. Note – Event has been plugged on Facebook social group and BCLA/CLA website with email to follow; register at Eventbrite (https://www.eventbrite.ca/e/bclacla-tour-of-richmond-public-library-tickets-14490305895)
   3. YAACS: Last meeting on December 3rd at 1:00; will be screening “The Grinch Who Stole Christmas” and looking at non-Christmas focused holiday books for children
   4. Mark: CLA was awarded the grant money we applied for but it will be doled out in two installments instead of one; we have to demonstrate to them what we’ve done with the money, so everyone please keep records and send them to Mark – especially anything related to FTR week
   5. Anna: RAIG – Chloe Riley will be attending the RAIG meeting in December
   6. Anna: Discussed having a forum to talk about the LIS degree as a whole, not just at SLAIS; should this be a more practical/professional degree program or more academic? We could host a debate including people with different types of library degrees/certificates
   7. Anna: BCLA – submit conference proposals if you have them; the conference will be held in Richmond May 20 – 22, 2015; if you’re doing research work, contact Anna; possibility of coordinating a UBC students group presentation
   8. Marche: Not a lot to report for communications; please continue sending any info you want to go on the website
   9. David: ViMLOC – first meeting had a discussion about creating a $2000 award, but CLA doesn’t have the money; talked about arranging a local, informal meetup
   10. Tim: Intellectual Freedom Committee – no meetings yet and none currently planned
   11. Anna: We have to confirm Tim as an executive
       1. Marche: Call to approve
       2. Judi: Seconded
       3. Krista: Call to vote – majority vote yes
   12. Judi: Looking for a co-moderator for CLA network of children’s/youth library services
       1. Danielle Wing is withdrawing
       2. Looks good on your resume – contact Judi for more information
8. Next Meeting
   1. Meet again in January; date to be chosen early in the month but check with SLAIS calendar to see when new student events are happening so there’s no conflict
   2. Kaja to chair CLA/BCLA meeting; will contact the group about setting a date
9. Meeting Adjourned

2014-10-14 MINUTES

Present: Sadie Tucker, Mattias Olshausen, Anna Ferri, Maggie Faber, Chloe Riley, Bonnie Paige, Emily Nickerson, Shannon Cheng, Alex Kuskowski, Mark Christensen, Christina Appleberry, Kaylin Anderson, Matthew Murray, Chelsea Shriver

Minutes: Sadie

• Minutes
o Minutes from March and September approved.

• Swag
o Swag poll has been done. Results are similar to last year, top picks: Water bottles-10, Bags-6, T-shirts-5
o Chelsea will look into ball-park pricing and send out a second poll to get final decision.
o Pricing usually depends on how many orders are made. Generally, the group will charge X dollars and then cover the difference if there is any (e.g., subsidize each item by $2). Depending on order numbers, this isn’t always necessary.

• Logo
o Will keep current logo as no one has expressed any interest in submitting a new one.

• University of Washington exchange
o Considering that we went there in the spring, it is only fair that they get to come here now.
o Matthew spoke with them about visiting and they asked us to provide some dates. Matthew will suggest the weekend of November 15th or 22nd
o Once date is confirmed we need to start organising library tours (on and off campus), pub outing, and housing.
o There will likely be fewer than 10 people.
o Please give some thought to how you can help out (e.g., lend out your couch for the weekend, organise a tour, etc.).
o Discussion about having a regular exchange (i.e., we go to Seattle in the spring and they come here in the fall).

• Student to Staff Program
o There are 40 spots for a special student volunteer position at the annual ALA conference (June 2015). The student works (very) approximately 16 hours at the conference (usually one shift per day) and in return gets free room/board and their conference fee is paid for (travel is NOT covered). Only one student from each library school may participate.
o Eric Myers is holding an essay contest to choose who will get the position from UBC. A good essay will demonstrate an understanding of how the ALA (and attending the conference) fits into your career plans and also a commitment to give back to your local ALA chapter (that’s us!).
o Important notes:
If you are chosen it is a firm commitment. They do not allow substitutions, so you must be 100% committed to going. You must still be a SLAIS student in June 2015. You do not need to be a member of ALA to enter the contest, but if you are offered the position then you will need to join in order to accept it.
o Eric will post detailed information about the program and essay contest on the SLAIS website, so stay tuned!

• Panels
o Discussion about panel topics, main suggestions are conferences and programming.
o Decided to go ahead with programming in January as there are not a lot of course offerings having to do with programming (other than a children’s course).
o We will hold a student panel (students who have gone to conferences previously) in March. This is a bit easier to organise as the speakers are all in-house.
o Sadie will book rooms for January 28th  @ noon and March 25th  @ 1pm.
o If you have ideas for people who can attend the programming panel, email your suggestion with the person’s name and a one sentence bio to Sadie. After the names are gathered, she will put out a poll so we can decide as a group who we feel will best fit the panel. If one of our top choices can’t make it then we will go down to the next person in the list. Attention will also be paid to balance (we want a diversity of experience and viewpoints).

• Programs at libraries
o Mark suggested that we start taking note of programs offered by various libraries (academic and public).
o There are many free programs available that offer training relevant to library and information work.
o Decided that group members will rotate responsibility for taking a look at available programs and sharing them on the blog. Anna will do it this month.

• Conference on open access information
o On November 28th & 29th there will be a conference dedicated to open information. It will be in the IKB building.
o There will be booths, panels, etc. Should be super interesting!

• Next meeting
o November 18th  @ 1pm in the Trail Rm.
o This will be a joint meeting with the CLA group. We will discuss Freedom to Read, etc.
o There will be a limited agenda since the two committees will be sharing an hour.

2014-09-09 MINUTES

ALA Student Chapter Minutes

September 9, 2014 @ 1pm

Present: Sadie Tucker, Krista Parham, Rebecca Lahr, Mattias Olshausen, Kelsey O., Anna Ferri, Chelsea Shriver, Saguna Shankar, Kaylin Anderson, Bonnie Paige, Jason Martin, Jen Streckmann, Blake Hawkins, Clare Aspirth Finegan, Alex Kuskowski, Maggie Faber, Roxanne Kalenborn, Shannon Cheng, Chloe Riley, Christina Appleberry, Mark Christensen, Matthew Murray

Chair: Mark Christensen

Minutes: Sadie Tucker

• Introductions

  • Faculty advisor: Eric Meyers

  • Co-Chairs (after elections): Mark & Appleberry

  • Co-Treasurers (after elections): Hedda Monaghan & Kaylin

  • Secretary: Sadie

  • Webmaster/communications officer: Matthew

• About ALA (American Library Association)

  • We are the only active ALA student chapter in Canada. There is a chapter in Toronto, but their site has not been updated in a few years.

  • CLA (Canadian Library Association) is great, but ALA is huge and has a lot of clout and resources.

  • Check out the student group’s site at https://blogs.ubc.ca/alaplace/ . You will find all sorts of information (minutes, names of the executive officers, blog posts, etc.) here.

  • We recommend that you join ALA. It is $35 a year for students. Being a member is not required for participating in the student group (although you do need to be a member to be on the executive), but it has its benefitis: membership provides you with access to volunteering and learning opportunities; you also get a nifty magazine in the mail.

    • If you do join, take a look at the divisions and groups. Some of them are free for students, some cost extra money. Depending on the group the cost can be worth it, though.

• Last meeting’s minutes

  • We are looking for them.

  • Sadie will email her past co-secretary to see if she knows where they are.

• Reimbursements

  • Anna is having a hard time getting reimbursed from LASSA for t-shirts from last year.

  • There is lots of confusion around paying American companies for things.

• Swag/Merchandise

  • Last semester we had a poll about merch/swag. We will do it again since many people have graduated and new people have joined. Last semester bags and t-shirts were neck and neck.

  • In the past, logo contests have had very few entrants. If you are interested in doing a design, please let us know!

• University of Washington exchange

  • Visited Seattle last year. It is a great way to meet people and see other library school programs.

  • There are library tours and social events. It is lots of fun!

  • At the meeting there was a show of hands to gauge interest in doing another exchange and many hands went up, so we will look into it and report back.

• Elections

  • By acclamation:

    • Co-treasurer: Kaylin Anderson

    • Co-chair: Christina Appleberry (“Appleberry”)

• Don’t be shy!

  • If you have any questions or concerns please don’t hesitate to talk to someone on the exec. You don’t even need to remember our names!

• Conferences panel

  • Had a general discussion on the topic. The panel would be about attending conferences.

• Collaboration

  • We would like to focus on working and collaborating with other student groups (e.g., CLA).

• Meeting dates

  • Our meetings will be on the second Tuesday of the month at 1pm.

  • We will need to reschedule our November 11^th meeting as it is a holiday. Anna will look into perhaps having a joint meeting with CLA on Tuesday, November 18^th (their meetings are the third Tuesday of the month).

(Because we’re amazing we couldn’t find these for ages, so they’ve only now gotten approved.)

ALAUBCMinutesMarch2014

ALA @ UBC Student Chapter Meeting
[PhD Lounge] Room, 11:30am
March 5, 2014

Attendees: Anna Ferri, Carolyn Heine, Matthew Murray, Mark Christensen, Hedda Monaghan, Chelsea Shriver, Matthew Root, Sadie Tucker, Lauren Washok, Krista Paham, and Monica

1. UW ALA Student Chapter Exchange
a. Looking for a time when they can come to visit Vancouver
b. April might be OK. They just had elections so they are a bit disorganized at the moment
c. Matthew is in communication with their group

2. Freedom to Read Week Recap
a. ALA student feedback: overall, it went well
b. SLAIS student feedback: the panel was really good
c. Possible change for next year’s event: read a section, then open up for group discussion

3. T-Shirt Design Contest
a. Doodle Poll top 3 results: tote bag, t-shirt, mug
b. New Doodle Poll: pick one of the above

4. Publishing Panel
a. March 25, 12pm-1:30pm in the Lilloet Room
b. Panelist Update
i. Ellen George put out a call for panelists on the UBC library listserv
ii. Anna will ask Heather O’Brien for contact information for ProQuest and EBSCO reps
iii. Alison Curtis from Langara has been emailed
iv. Chelsea S. is in contact with Morgan Gariepy for a possible panelist
v. No one confirmed at the moment. We will wait a few days to see if someone responds then alter our strategy as needed
c. Event Logistics
i. Gift: iTunes gift cards (Chelsea S. will obtain these)
ii. Parking Pass (Anna)
iii. Food: hummus, veggies, bread, etc. (Sadie will make a Costco Run if possible)
iv. Advertising: PPT Slide (Sadie); Posters (Monica)
v. Room Booking Update: need to include food in the booking request (Carolyn will update)

5. An Event for May?
a. ALA annual interest event
b. Will send out feelers after term ends to see if there is any interest in a meetup for those attending ALA in June

6. Next Meeting
a. This is the last official ALA meeting until September
b. Elections?
i. Secretary
1. Carolyn is graduating during the summer
2. Sadie will take over all secretarial duties with the option of holding elections for a second secretary
ii. Co-president
1. Anna will possibly be stepping down this fall
2. Elections would take place in September if needed

PDF of February 4th, 2014 ALA Meeting minutes

ALA @ UBC Student Chapter Meeting
February 4, 2014
Trail Room, 1:00pm

Attendees: Anna Ferri, Carolyn Heine, Matthew Murray, Mark Christensen, Hedda Monaghan, Chelsea Shriver, Matthew Root, Sadie Tucker, Lauren Washok, Krista Paham, and Rebecca Lahr

Agenda:

1. Seattle Recap

• Purpose of the trip: to forge ties with the University of Washington ALA Student Chapter. They are the closest viable student chapter
• Trip went well.
• Tours: included the Law Library, Odegaard (undergrad) Library, Suzzallo Library, Allen Library, and Seattle Public Library
• tours conducted by student workers
• Resulted in several invitations to present/attend conferences, including the iYouth Conference in early February and the Washington Library Association Conference.
• Matthew M. is publishing weekly blog posts about the trip
• Need to coordinate for a possible reciprocal trip
  • Mid-late April
  • Volunteers needed to host students and plan tours and a pub night

2. Freedom to Read Week

• BCLA/CLA has spearheaded the event
  • They will send a google doc around so people can sign up for reading times and/or proctoring times
    • Update: Chelsea will send Kaja (our liaison) last year’s google doc as a template
  • Posters will be created by the end of the week
  • Bookmarks will be distributed

3. Publishing Panel

• Doodle Poll: Students want to focus on Academic Libraries (how do libraries and publishers interact?)
• Chelsea is in contact with Morgan G. to secure panelists
• Each panelist: 5-10 min. introduction about themselves and what they do
• Open Q+A at the end
• Possible Google Doc for students to submit Q’s?
• March 25th: tentative date
  • Carolyn will attempt to book the Dodson or Lilloet Room from 12:00-2:00

4. T-shirt Design Contest

• Members are interested in doing something besides t-shirts
• Suggestions include buttons, patches, stickers, mugs, and tote bags
• Chelsea will create and distribute a doodle poll to decide what type of paraphernalia will be used

5. Next Meeting?

• LASSA has asked us if we can move our meeting so we are not in conflict with their event
• Wednesday, March 5th @ 12:00pm (Sadie will book the room)

ALA_minutes_January14REV

Attendees: Chelsea Shriver, Matthew Murray, Carolyn Heine, Anna Ferri, Eka Grguric, Mark Christensen, Nicole Askin, Kelsey Ockert, Hedda Monaghan, Krista Darham, Alyssa Hamer, Luke McLeod, appleberry, Rebecca Lahr, Lauren Washuk, Stephanie Fan, Kaja Dawkins, Shideh Taleban, Sadie Tucker.

1.       Introduction of the current executive committee

• Anna, chair; Carolyn (graduating in May) and Chelsea, co-secretaries; Matthew, communications webmaster
• There is no co-chair, but one will be elected at end of meeting

 2.       Introduction of new members

• New members introduced themselves
• Eric Meyers, the faculty liaison for ALA@UBC, introduced himself

3.       Summary of semester events

• UBC has possibly the only active ALA student chapter in Canada (maybe University of Toronto, but inactive)
• The chapter has about three events per term
• The next event is this weekend (January 18-20): a trip to Seattle to visit ALA student chapter at University of Washington
  • The trip will involve tours and volunteer work
  • People who want to go should commit during the meeting and stay after the meeting to talk about logistics
• Marathon reading event will be during Freedom-to-Read Week (February 23-March 1)
  • Kaja will be the liaison with BCLA/CLA  to partner with them for a Marathon Reading being planned for Tuesday, February 25
  • Event takes place over 12 hours with people reading from challenged books for 10-15 minute increments
  • Event also includes bake sale (by donation)
  • Usually occurs in Lillooet or Dodson Room of IKBLC
  • Nicole will liaise with graduate student writing group for potential collaboration
• Panel on publishing to be in mid March
  • People interested in helping to organize: Lauren, Carolyn, Chelsea
  • Eka and Steph (new cohort) can provide contacts within the publishing industry
  • Need liaison with CLA/BCLA to collaborate?

 4.       Trip to Seattle (details)

• Group will leave Friday evening (January 17) or Saturday morning (January 18)
• Saturday afternoon, ALA student chapter at University of Washington will provide tours of UW libraries
• Pub night on Saturday
• Sunday will include tour of main branch of Seattle Public Library and free time downtown
• Monday will include volunteering in Fremont
• Transportation options include the bus (~$17-20), car (if anyone has one and can drive), or train (more expensive than the bus)

5.       Election of new executive committee members

• Co-chair
  • Position entails helping to organize group activities
  • Having one chair from the incoming cohort and one from a previous cohort provides nice orderly transition of responsibility
  • Co-chair maintains organization to keep the group on track, can switch off leading meetings, works with events committees, helps put together the meeting agenda, helps break work and contact points up between two people.
  • A new cohort co-chair may be around / available more at times than a co-chair from a previous cohort (more commitments)
  • Anna hopes that the new co-chair will also help members get connected to and navigate larger ALA organization (through blog posts, handouts, etc.)
  • Mark and Shideh (at library orientation, but sent email) expressed interest in being co-chair
  • Mark provided statement of interest and qualifications (member of new cohort, eight years of leadership in retail and banking and experience training people)
  • Shideh arrived at the meeting and indicated she did not wish to run for the co-chair position
  • Mark accepted the co-chair position
• Co-secretary
  • Sadie and Kaja expressed interested in sharing secretary position with Carolyn
  • Kaja provided statement of interest and qualifications (member of new cohort, has previously been secretary in clubs, worked in administration / experience taking meeting minutes)
  • Sadie provided statement of interest and qualifications (member of new cohort, experience taking notes as part of committees, does work at public library that involves taking notes)
  • Ballot vote conducted and Sadie was elected as co-secretary
• Exec committee members must be ALA member ($35)
  • Not necessary to sign up for interest groups, etc.
  • Benefits include ALA publications, emails, and chance to apply to ALA Student-to-Staff Program

6.       Meeting adjourned

November 5th Meeting Minutes

Present:

Anna Ferri, Eka Gguric, Matthew Murray, Carolyn Heine, Kaylin Anderson, Mitchell Meler, Matthew Root, Hedda Monaghan

Next Meeting: January 14 @ 1:00pm, Trail Room

1. New Treasurer

• Treasurer’s main duty is to be the point of contact with LASSA treasurer, Jordan
• Hedda volunteered to perform Treasurer duties
  • Motion to have Hedda be our new treasurer passes with a unanimous vote in favor
  • Hedda will take over Jason’s duties beginning in January

2. T-Shirts

• T-shirts have arrived
• As Anna is able to track everyone down with ease, we will not be needing to set up a table for members to collect their shirts
• If enough people outside ALA@UBC (at least 15 people) want a t-shirt, we will submit another order in the spring

3. White Elephant Book Exchange

• Wednesday, November 27^th, 11:30-1:30
• Bake Sale
  • Anna, Carolyn and Kaylin are available to run the bake sale
  • Anna, Carolyn, Matthew Root, and Hedda are willing to provide baked goods
  • Bake sale money will be donated (TBD)
• Book Exchange
  • A poster will be created explaining how the exchange works
  • Extra books will be donated (TBD)
    • Last year, books were donated to SIPS Book Drive
• Action Items
  • Digital Signage: Eka will create the digital signage to post in the SLAIS lounge and forward the file to Kaylin
  • Physical Posters: Kaylin will print and distribute posters around SLAIS
  • Donation of money and leftover books
    • Eka and Matthew Root will investigate possible locations/organizations
  • Creation of a box to place outside the Trail Room (for students that cannot attend the event but wish to donate books)
  • Anna will send out a Google Spreadsheet to ALA members to describe what baked goods he/she will bring for the bake sale
  • Anna will send out an email to the listservs and post on Facebook; Matthew Murray will post an announcement to the blog

4. Student-to-Staff Essay Contest

• Advertising: Eric needs assistance advertising the contest to SLAIS students
• Contest closes on December 2
• Action Items
  • Anna will forward Eric’s email to the listservs and post an announcement on Facebook

5. Events for Next Term

• Orientation: January 5^th (12:00-1:30)
  • ALA needs at least one representative, preferably two. The reps should not be representing another student group
  • Action Item: Anna will send out a call for volunteers via email
• Panel on Publishing: March
  • Hopeful collaboration with BCLA/CLA group
• Freedom-to-Read Week (February 23-March 1)
  • Marathon Reading Event
• ALA Exchange (January 17-20^th?)
  • Matthew Murray is in contact with UW ALA group
  • Kaylin will send out inquiries to friends about hosting students
  • As there is no meeting until January, communication will be done via email
• Membership Drive
  • Table until January

6. Next Meeting

• January 14, 1:00 in the Trail Room
• If Eka and Anna are unavailable to attend, Carolyn will chair the meeting

ALA Meeting Minutes: October 1 2013

Oct 1 2013 ALA Minutes

Trail Room, 1:00pm

Attendees:

Anna Ferri, Carolyn Heine, Matthew Murray, Grace Romund, Mitchell Meler, Stefania Alexandru, Hedda Monaghan, Nicole Askin, Monica Swamiraj

Agenda:

Money in ALA Locker

• Record how much money in AMS; give to Jordan to run through account
• Email Elspeth and/or Chelsea and Nick to figure out what to do with that money
• One-One Charity donation?

Charter (two proposed changes)

• Current ALA student chapter requirement for ALA membership:
  • Officers have to be ALA members, but members do not.
  • We want to change the language
    • All members are “encouraged” to be members of ALA
    • ALA membership is one of the more expensive student memberships, so limiting members of UBC student chapter to those who are also members of ALA would be a bad idea
    • Eric: let’s talk about pros vs. cons; but cutting out any fee is a good move because it encourages more people to become members of UBC ALA student chapter
• UBC student membership vs. ALA student membership: difference in definition
• Anna will email the proposed change around
  • Any change to the charter needs at least a 50% majority vote (based on the amount of people on the listserv)
  • Addition of one additional chair/exec: Liaison officer
    • Duties: facilitate communication with other student chapters, ALA, and Eric
    • Pros: encourages collaboration between SLAIS student chapters of other organizations (which has been largely absent)
    • However, description of proposed executive position overlaps with current description of the co-chairs
    • Should this position be an ALA executive position? Would it be more appropriate for the LASSA exec team?
    • Course of action
      • Anna and Eka will discuss specific role of co-chair
      • Anna will attend Monday’s LASSA meeting to put a liaison role on the table for the LASSA exec team to see what the discussion brings up

ALA T-shirts

• Shirts being shipped to Jordan in Bellingham (saves money on each shirt and overall shipping costs)
• ALA will absorb the cost of shirts for four people: Eric (faculty advisor), Jordan (delivering shirts), Caroline (SLAIS director), and Alyssa (t-shirt designer)

ALA Roundup Debrief

• “Helpful” and “nice event”
• “Beneficial to have very different impressions” of the conference
• Would be useful to have in the future so that students can get a flavor for what happens at these conferences

Wikipedia loves Libraries Event

• October 22, 12:00pm-2:00pm in the Terrace Lab
  • Anna has reserved the room
  • How do you look at the backside of Wikipedia and understand what is going on. How do you edit a page? How can you contribute information?
  • Specifically tied to Open Access Week
  • Use digital signage in SLAIS
    • Eka is taking care of this
    • Volunteers will be hearing from Anna

Luncheon, ALA Accreditation Week (hosted by LASSA)

• October 21, SUB 209
• Specifically for MLIS students, but anyone from SLAIS is welcome
• External review panel of ALA Accreditation committee
  • We haven’t been given a lot of information about what it’s going to look like
  • They have a preset list of questions that they want answer to from students
  • We want to try and encourage as many students as possible to attend to show support for the department
    • EventBrite form (it’s on the blog, will be sent through email, tweeted, etc.)
    • Not a place to discuss department specific problems (save that for the director’s forum)

Other items on the table: ALA Blog; more member involvement to reach

Next Meeting

• October 15, 1:00pm in the Trail Room
• Focus on Wikipedia Loves Libraries event