We have finished constructing the workbench prototype in the Learning Exchange Carport. We have certainly learned a lot along the way, and all parties are very happy.

Completed workbench with clients Mark Smith and Chris Koch of the UBC Learning Exchange

The poster presentation was also a great success.

Poster for the Carport Renovation of the Learning Exchange

What did we contribute to the community that we served?

• We took the crucial first steps to allow the UBC Learning Exchange to replicate our prototype workbench in order to create a usable space to expand their classes program.

• We contributed to the community by taking things one step closer for community members to teach other members their skills in arts and crafts. This will be a positive cycle that can continue in the community once the other workbenches are set up in the space.                
• We engaged members of the learning exchange community in brainstorming methods of improving the center.
• We completed an important step in increasing the scope of tutorials or classes available at the learning exchange. 

What did we learn about project context, planning, and implementation?

• Sometimes the planning and scope of work takes longer to finalise than the actual work of the project.

• It is not always easy coming to an agreement on what the client wants and what can actually be done in the given timeframe.

• An enormous amount of coordination is required to move a project from a design phase through management and preparation towards construction.  The last stage of the project is easiest when the initial phases such as planning and management are given significant consideration. 

We will miss visiting Mark Smith and the community members at the Learning Exchange.

1) Implementation Process:

• Agreed with client on scope of work.

• Designed workbench based on conceptual model produced by last year’s CBEL team and had it approved.

• Completed AutoCAD shop ready drawings of the workbench and had them reviewed and approved by the clients.

• Came up with a materials list and priced out the list for the workbench on excel in preparation for purchasing materials.

• Bought materials and had wood cut to size.

• Assembled workbench in the carport.

Cutting materials at lumber yard.

2) What Needed Extra Work:

• Understanding and agreeing on what the client wanted from us.

• Finalising design of workbench.

• Establishing a specific timeline with individual tasks outlined to complete the project.

• Buying and transporting materials to build sites.

• Communication among team members.

3) What Has Gone Well:

• Approval of materials budget.

• Purchasing all materials from Home Depot and Coe Lumber based on material takeoff for project.

• Cutting and preparing materials (at Coe lumber yard and the UBC Civil Lab)

• Building a relationship with the client

• Understanding the purpose and benefits of the Learning Exchange

4) Project Outcomes:

• Workbench will be complete by Friday, March 22.

• Workbench will be constructed within budget and to design specifications.

• Client is very happy with the completed workbench.